Project Accountant 71 views1 applications

CCM (Comitato Collaborazione Medica) is an Italian NGO operating in Burundi, Ethiopia, Kenya, Somalia, South Sudan and Uganda, specialized in the implementation of health-related projects in both humanitarian and development contexts.

CCM has conducted several interventions in Ethiopia since 1982. Most of CCM’s projects in Ethiopia – funded by institutional donors and private foundations – are mainly aimed to address the needs of vulnerable people from high migration areas, increasing access and quality of health services provided to them. Additionally, the current situation of Ethiopia and nearby countries has recently determined a high number of IDPs and refugees. In this regard, CCM is committed to (I) ensure the emergency response to the current humanitarian crisis; and (ii) preserve the health system from a possible consequence due to the humanitarian crisis

The project aims to improve the living conditions of internally displaced persons present both in informal camps and in host communities, in the woreda of MaddaWalabu (Bale zone) Liben and Gumi Eldalo (Guji zone) of Oromia Region and Karsadula and DekhaSuftu (Libe zone) in Somali Region, strengthening their resilience and reducing their social and economic vulnerability.

The project aims at the achievement of the following results:

• Improved the access and quality of basic health services in the camps and host communities, especially for the most vulnerable groups such as children and pregnant women.
• Improved the access to education, protection and social inclusion of internally displaced persons in host communities.
• Guaranteed better access to WASH infrastructures within the camps and in the host communities.
• Improved the food security of agro-pastoral communities by supporting agriculture and livestock.

In the frame of the project funded by the Italian Agency for Development Cooperation (AICS), CCM is seeking for qualified candidates for Project Accountant position

RESPONSIBILITIES: –

This position is responsible for the effective management of the CCM financial database through regular recording, reconciling of financial records.  This position is required to interact extensively with the finance and accounts department staff from national office as well as project office.

ORGANIZATION STRUCTURE: –

This position reports to the Senior Accountant and/or Country Administrator /Project Coordinator and receives written and verbal direction from one of these individuals.

This position does not supervise or direct any staff (no direct reports).  This position receives indirect guidance from:

• Staffs from Program department at field level

NATURE OF WORK AND JOB SCALE:-

Freedom to Act:

This position has work originating from:

• From all CCM departments

This position provides work to the following individuals, groups and/or departments:

• CCM Country Representative
• CCM Country Administrator / CCM Project Coordinator

The work performed by this position is typically reviewed or approved while in progress and when competed by the Country Administrator &/or Project Coordinator

This position has access to the following procedures and/or manuals to assist with completing his/her work:

• Procurement procedure
• Other financial procedure and schedule

Duties & Responsibility

1. Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for CCM projects; preparation of all types of vouchers;
• Proper receipting of goods and services and establishment of accruals;
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in NPS (this is accounting software); travel claims, loans and other entitlements are duly processed;
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Presentation of information on the status of financial resources as required;
• Maintenance of the Accounts Receivables and Payables for CCM Admin and projects and recording of deposits in NPS;
• Management of cash receipts and petty cash;
• Maintenance of the proper filing system for finance records and documents according to the Budget Line for each project including the admin office.

2. Ensures proper cash management system functioning focusing on achievement of the following results:

• Handle petty cash fund and timely review of cash position for admin and project accounts to ensure sufficient funds on hand for disbursements & advice the Project Coordinator.
• Timely identification and recording of receipts for transfers from Country Office (CO);
• Timely replenished the petty cash fund;
• Timely and accurate preparation of petty cash count and bank reconciliations for all projects, plus reconcile the same with the NPS;
• Prepare Travel and Business advance to project staffs according to the activities or based on the request initiated & approved by the project coordinators and prepared the payment vouchers accordingly,
• Organizes and prioritizes work schedule to meet client needs and deadlines;
• Responds to client needs promptly.
• Gathering and disseminating information, Maintains databases; Prepares timely inputs to reports.

3. Other duties :

• Prepare withholding tax to the proper government office on time as per their requirements monthly, and retain a copy and file properly.
• Responsible to pay on time staff Pension Fund and Income tax, and responsible to handle the same documents in a separate folder,
• Responsible to scan documents upon request by the HQ/CO,
• Record and update supplier list,

DURATION:  21 Months

Job Requirements

Competencies

Core Competencies:

• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player
• Encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;

Functional Competencies:

Job Knowledge/Technical Expertise:

• Fundamental knowledge of processes, methods and procedures.
• Understands the main processes and methods of work regarding to the position;
• Possesses basic knowledge of organizational policies and procedures related to the financial resources  management and applies them consistently in work tasks;
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments.

MINIMUM QUALIFICATION/EXPERIENCE REQUIREMENTS

Education:  – Degree specialized in Accounting and/or Finance from recognized University or Degree in Business or Public Administration is a requirement,

Experience: – At least 2 years of relevant finance/accounting experience is required for Degree Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems. Experience knowledge of accounting dBase system desirable.

Language requirement: – Fluency in English and national language of the duty station, both oral and written, is required; working knowledge of other NGOs environment is an asset.

How to Apply

To apply for these positions, please send a one-page motivation letter and a CV in PDF format, not more than three pages (1MB) without any scanned attachment of certificates or credentials to [email protected] quoting for the vacancy position in the subject.   CCM is an equal opportunity employer. Women are strongly encouraged to apply.  Only short-listed candidates will be notified