Job Summary
- Reporting to the Project Manager and collaborating with the Operations Manager, TechnoServe Nigeria, the Project Administrator is a dynamic and agile position that will play a key role in enabling the implementation of project operational activities in an efficient and compliant manner while ensuring the effective use of resources for maximum impact.
Program Overview
- TechnoServe, in collaboration with the United Nations World Food Programme (WFP), is implementing the Promoting Rice Fortification in Nigeria (PRiFN) project to pilot and promote the uptake of fortified rice as part of the national strategy to combat micronutrients malnutrition in Nigeria following the approval of the fortification of rice with iron, zinc, folic acid, B12 and other B vitamins by the Federal Government of Nigeria.
- The project aims to support the production of and promote the consumption of fortified rice in Nigeria.
Primary Functions & Responsibilities
Travel and Logistics:
- Assist international and domestic travel requests for all staff.
- As assigned, process all visa and work permit requests for staff in compliance with host Country guidelines.
- Guide other office support staff such as drivers and cleaners to regularly comply with operational standards.
- Work with Operations Specialists of the project to coordinate paperwork and physical maintenance of fleet and logistics management.
- Work with Operations Specialists to check vehicle routes and speed limit applications.
Office Management:
- Inspect and track usage of office consumables and its facilities including utilities such diesel, generator maintenance, electricity and other health and safety regulators.
- Drafting of reports relating to the Kano offices.
- Collection of fuel purchase invoices at the Kano offices for transmission to the finance department.
- Executes daily purchases and manages office petty cash.
- Provide petty cash vouchers and payment of petty cash expenses.
- Submit monthly Petty cash fund reconciliation with all related documents.
- Draft correspondence, including reports, processes, and other administrative documents.
- Assumes responsibility for document filing and applies initiative in developing office administrative procedures.
Procurement:
- Work with Operations Specialists of the project to coordinate the projects needs and make the requests in the system
- Follow the procurement procedures
Basic Qualifications
These are the requirements that any qualified candidate must meet. Typically includes:
- Bachelor’s Degree or Tertiary studies in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related fields.
- Procurement certification or prior experience is an added advantage.
Preferred Qualification:
- Alternatively, have at least 2 years of work experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO.
- Experience with donor-funded projects.
- Demonstrated ability to manage and prioritize multiple tasks with competing deadlines.
- Experience coordinating junior-level service-oriented staff and developing strong working relationships.
Required Languages:
- Proficiency in written and spoken English. Knowledge of local language is a plus.
Knowledge, Skills and Abilities:
- Strong sense of collegiality, integrity, resourcefulness, and accountability for results
- Strong interpersonal and communication skills.
- An ability to think critically and elevate risks to management.
- A creative and entrepreneurial approach to resolving problems.
- Good knowledge of Microsoft Excel and basic functional knowledge of field accounting software packages.
More Information
- Job City Kano
