Project Assistant 67 views1 applications

Open to both Internal and External Candidates

Reference Number : VN 2024-012

Position Title : Project Assistant

Duty Station : Conakry, Guinea

Classification : General Service Category (G4) (1 Position)

Type of Appointment : One Year Fixed Term (OYFT) Graded, with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 07 August 2024

Established in 1951, the International Organization for Migration (IOM) is the United Nations’ premier migration agency and a leading intergovernmental organization in the field of migration. It collaborates closely with governmental, intergovernmental, and non-governmental partners, with a dedicated mission to foster humane and well-organized migration for the collective benefit. This is achieved through offering services and counsel to both governments and migrants.

The International Organization for Migration (IOM) is committed to ensuring orderly and humane governance of migration, promoting international cooperation on migration issues, and assisting in the search for practical solutions to migration issues. IOM is committed to a diverse and inclusive environment. Internal candidates are eligible to apply as first tier-candidates.

Core Functions / Responsibilities:

Under the general supervision of the Programme Managers and direct supervision of the National Project Officer LMI in IOM Guinea, the Project Assistant will support to the implementation of the Labour Mobility and Social Inclusion and Immigration and Border Governance project portfolios in Guinea in full compliance with IOM rules and procedures and donor requirements. More specifically, he will have the following responsibilities:

1. Provide administrative support for the organization of project events, workshops, and meetings.
2. Prepare and process purchase requests, travel requests, payment requests, and other administrative documents.
3. Maintain accurate and up-to-date records of project activities, including filing and archiving of project documents.
4. Assist in the logistical arrangements for field missions and other project-related travel.
5. Provide technical advice and answer questions related to financial procedures.
6. Any other tasks and responsibilities that may be assigned

Required Qualifications and Experience:

Education

• Bachelor’s degree in business administration, Accounting, Finances, or related fields with 3 years proven experience in the above fields

Experience

• Excellent organizational and time management skills.
• Experience in international organizations or United Nations agencies.
• Personal commitment, flexible working hours and the ability to work efficiently and harmoniously under pressure in a multicultural environment.

Skills

• Proficient in Microsoft Office applications e.g., Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage.

Languages

• For all applicants, fluency in French and English is required (oral and written).
• National languages is an advantage

Notes:

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

The successful candidate is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link:

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

Vacancies close at 23:59 local time Conakry, Guinea on the respective closing date. No late applications will be accepted.