Background
The United Nations Office on Drugs and Crime (UNODC) is a global leader in the fight against drugs, crime, terrorism, and corruption. It is a leading provider of specialized assistance to governments and operates through an extensive network of field offices. The UNODC Regional Office for Southern Africa (ROSAF) works in all areas of UNODC mandate.
UNODC’s technical assistance in Angola includes the development of specialist institutional capacities, training, appropriate legislation, and international cooperation to stop illicit financial flows and deny criminals the opportunity to benefit from the proceeds of organized crime, in accordance with international standards and good practices.
With funding from Japan, UNODC is strengthening the capacities of relevant national authorities through technical assistance and capacity building to criminal justice and law enforcement institutions, as well as through the promotion of regional cooperation. UNODC supports Angola in three interlinked areas: 1. Strengthening the national capacities to prevent and counter illicit financial flows and related profit-driven illegal activities, including tax fraud and smuggling practices. 2. Enhancing the ability of the tax administration in taxation, and tax law for international investment to effectively detect and deter illegal tax evasion practices. 3. Promoting public-private sector engagement to foster collaboration among law enforcement, the General Tax Administration (AGT), justice institutions, the private sector, and civil society, with the goal of leading to more cohesive and effective efforts in combating illicit financial flows, including tax evasion, and enhancing economic stability.
Purpose of the assignment: Under the overall direction of the Regional Representative and the direct supervision of the programme coordinator based in Angola, the Project Assistant ensures execution of transparent and efficient services and processes in the project. The Project Assistant promotes a quality and results-oriented approach, and ensures high quality, accuracy and consistency of work.
Duties and Responsibilities
The Project Assistant undertakes the following tasks:
- Assist the project team in the timely preparation of relevant documents for meetings, seminars, workshops and conferences, and in the finalization of related reports.
- Assist in planning, developing and managing all procurement processes and contractual aspects of projects related to procurement of diverse services and commodities, or for a variety of goods and services of a general nature, considering local economic and other conditions.
- Compile and present procurement data; prepare all relevant supporting documents and recommend approval of the contract or purchase order; and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official.
- Perform general administrative tasks (e.g leave and attendance recording, arrangements for meetings and other events, hotel and other reservations, etc.), including preparation and/or processing of administrative requests/documents (e.g. requisitions, purchase orders, travel requests, visa applications, preparation of inputs for re-payments, returns of fund to UNODC accounts, etc.)
- Provide support to the preparation and implementation of procurement according to the rules of the United Nations Secretariat.
- Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.
- Collect necessary information including banking details from funded participants and acquire index numbers in Umoja for new participants to the meeting.
- Liaise with the Travel unit and assist with the travel arrangements for funded participants including payments of daily subsistence allowances in accordance with the UN Rules. Follow-up late nominations or amendments on the travel, as required.
- Prepare and submit travel authorizations by calculating air fare, daily subsistence allowance, terminal expenses and other appropriate entitlements for non-staff and funded participants.
- Perform other duties as required.
Competencies
- Professionalism: Has knowledge of general office and administrative support including administrative policies, processes and procedures. Has knowledge of processes and procedures related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Substantive experience in the administration of databases and familiarity with UNODC’s business objectives and operations; skilled in communications of UNODC projects, undertakes basic research and gather information from standard sources. has demonstrated the ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently accepts joint responsibility for team shortcomings.
- Technological Awareness: Extensive knowledge and practical experience in operations relating to technical support and networking, sound computer skills (Excel, Microsoft Word, PowerPoint etc.
Required Skills and Experience
Education:
- High school diploma or equivalent is required.
- A bachelor’s degree in administration, Law, Economics, International Relations or related areas is an advantage but not a requirement.
Experience:
- A minimum of three (3) years of progressive experience (with a bachelor’s degree) or six (6) years experience with (High school diploma or equivalent) is required, including at least three years in the field of administrative services, project management and travel assistant.
- Previous experience in a UN project or donor environment is desirable.
- Knowledge of various administrative procedures of UNODC or the United Nations system in general would be an advantage.
- Knowledge of UMOJA is desirable.
Language:
- For this position, fluency of Portuguese and English with excellent drafting and communication skills, is required.
- Knowledge of another United Nations official language is an advantage.
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
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More Information
- Job City Luanda, Angola
