Project Development and Reporting Officer 107 views0 applications

Position Title: Project Development and Reporting Officer

Duty Station: Kampala, Uganda

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 04 June 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Chief of Mission and the direct supervision of the Head of Programmes and Policy Development, and in close coordination with senior management, resources management and programme managers, the successful candidate will support the mission’s resource mobilisation and external liaison functions through assisting with grants management and project development, donor reporting and fundraising actions.

Core Functions / Responsibilities:

1. Support the organization’s project development actions by drafting segments, reviewing and facilitating the submission of project proposals, concept notes, appeals, and donor contracts in the areas of CO Migrant Protection and Assistance, Labour Mobility and Social Inclusion, Disaster Risk Reduction and Emergency Preparedness and Response, Immigration and Border Management, Migration, Environment and Climate Change, Migration Health Promotion, Migration Policy and Data.
2. Contribute to and coordinate timely and accurate preparation and dissemination of reports including monthly, interim, and final reports for donors based on program objectives, work plans, and timelines set by project agreements.
3. Research, draft and submit other documents that may be necessary for project development, reporting, and donor liaison purposes.
4. Support grant management by following up on the operational, administrative, and budgetary aspects of new and ongoing projects, including activation, processing, endorsement, records-keeping, and submissions in line with external/internal requirements.
5. In coordination with the Head of Programmes and Policy Development and National PublicInformation Officer, produce visibility materials for publicity and/or resource mobilization efforts by compiling/drafting content and carrying out editing.
6. Provide technical and administrative support to programme coordinators and project managers in the preparation of meetings and other consultations with donors, including assisting in the preparation of notes, briefs, and other materials.
7. Support unit knowledge management and keep accurate and pertinent records of all correspondence, project development and reporting files, relevant databases and other Project Development and Reporting-related information.
8. Provide technical guidance and support for the M&E aspects of other IOM programmes in Kampala.
9. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Development, Management, Political or Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience liaising with donors, governmental authorities, UN agencies, other national/international institutions, Non-governmental Organizations (NGOs), and other stakeholders;
• Knowledge of project development, administration and evaluation techniques and practices;
• Experience in report and proposal writing and project development activities.
• Working knowledge of IOM processes and systems (PRIMA) an advantage;
• Working experience in an Emergency and/or Transition and Recovery context is a strong advantage;
• Strong analytical skills and expert knowledge of MS Office applications;
• Experience in the logical framework approach, Result Based Management and other strategic planning approaches, including M&E methods and approaches;
• Experience in data management, analysis and reporting in a humanitarian or development context; and,
• Demonstrated ability to meet deadlines and to write clearly and accurately.

Skills

• Strong organizational and editorial skills
• Ability to understand the Organization’s structure and portfolios
• Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds
• Proven ability to produce quality work accurately and concisely according to set deadlines
• Practical experience of how-to multi-task, prioritize and work independently

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of either French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.