Project Manager – SIDA, Addis Ababa, Ethiopia 86 views0 applications

Requisition ID: req57745

Job Title: Project Manager – SIDA

Sector: Program Administration

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Addis Ababa, Ethiopia

Work Arrangement: In-person

Job Description

Job Overview:

The project manager is responsible for the planning, organizing, directing, and implementing committed interventions of one or more projects to ensure they are completed on time, on budget, and within scope. The performance of the project manager will be evaluated on the ability to deliver the project/s/ according to the workplan, budget, and proposals, without underspend and without extensions.

The PM needs strong leadership qualities, excellent communication skills and interaction with sectors, functions, partners, and clients in the program delivery. The management needs to be guided by the project cycle management (PCM) approach, where each stage of the project such as startup and kick of activities are well planned and accomplished in the first quarters of the project life.

Major Responsibilities:

Specific responsibilities include, but are not limited to:

• Develop Implementation plan/ Review plans: the PM needs to lead the development of detailed implementation plans and revision of plans in the proposal for correctness and clarity so that workable plans are at the hands of the implementing staff (staffing plan, activity descriptions, DIP, work schedule, and other plans such as monitoring, procurement, and community engagement). Reviewing plans and taking corrective actions on time avoids repeated modification requests and activity interruptions.
• Implementation: carefully manage the different phases of the project/s/ against time. Quick project start-up is the first opportunity for a project leader to set the tone of the project and set expectations for each of the project team members. Furthermore, monitor the progress and detect delays in meeting expectations, milestones and deliverables, and ensure mitigation measures are taken on time. Engage with program team, field coordinators, finance, and SC at all stages of the project implementation to ensure participatory decisions and timely action.
• Budget management: give due attention to the budget plan correctness, and rationality, and conduct the necessary amendments ahead of time, if necessary. Monitor spending status on a regular basis using BvA and other financial monitoring systems to avoid low or overspending. The budget monitoring must include in the entire budget plans such as support and staff lines. Furthermore, S/he should work closely with the finance team and TCs to avoid unnecessary delays.
• Coordination and integration: ensure important coordination activities within the IRC and other stakeholders and humanitarian actors are followed including representation on different platforms and networks. Furthermore, seek ways to ensure integration and synergy building among sectors and interventions are implemented to enhance project success.
• Familiarization: the manager is responsible for familiarizing and orienting the project/s/ framework, interventions, approaches and expected results to partners, government sectors, clients, and the IRC staff (including new employees). This will help to create a common understanding of the project details among implementing staff and stakeholders and share clear roles and responsibilities.
• Project Implementation Meetings : activities include preparing for, coordinating and facilitating meetings in collaboration with GU and MEAL. Identifying meeting participants, scheduling meetings, developing meeting agendas, reviewing the preceding meeting action plans and their implementation status, completing/collecting prep work and sending pre-reads. The main meetings include project opening meeting (POM), project implementation meetings (PIM), and project closing meeting (PCM).
• Report production: adhere to the donor and IRC’s reporting templates and timeline, collect relevant data from program staff, analyze and produce high quality and acceptable reports on agreed timeframe.
• Quality Assurance: ensure humanitarian standards, protocols and the IRC program quality standards are incorporated to enhance quality programming.
• Compliance and Risk management : ensure awareness and adherence/ compliance with government policies, the IRC and donor requirements. Furthermore, systematically identify, analyze, and respond to potential risks that could negatively impact project timeline and deliverables.

Safeguarding Responsibilities:-

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• Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]
• Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies

Travel to field sites:

The duty station is based in Addis Ababa with 60% travel to field sites.

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Qualifications

Educational Requirements:

• MA/MSA or BA/ BSC in project management, economics, engineering, development studies, public health, sociology, disaster risk management, rural development, and other relevant fields

Preferred experience & skills:

• 3 years’ relevant work experience in the field of humanitarian for MA/MSA holders and 4 years for BA/BSc holders.
• Demonstrated experience in working with large, multi-sectoral grants and projects. Including supervising procurement, activity and spending plans, indicator track and devising timely course-correction strategies when required.
• Strong organizational and time-management skills; proven track record to prioritize and deliver on time.
• Ability to work both independently and in a dynamic, cross-functional distributed team structure.
• Demonstrated ability to work effectively with team members at all levels.
• Ability to handle and work through change in a proactive and positive manner.
• Must be able to function effectively in a complex work environment and to set appropriate priorities and deal effectively with competing priorities and pressure.

Language Skills:

• Excellent verbal and written English communication skills as well as, an overall ability to be clear and concise in all communications.

Disclaimer :

• Please note that IRC will never request applicants or candidates to make any form of payment at any stage of the recruitment process.

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients.