Provision of Consultancy Services – Evaluation for ‘Promoting inclusive communities where children with disabilities, persons with specific needs 43 views0 applications

6. DELIVERABLES

The consultant will be responsible for preparing and submitting the following deliverables;

• Inception report including an evaluation design, agreed key evaluation questions, a description of methods for data gathering and data analysis, an evaluation plan, an outline of steps to be taken to ensure the ethical conduct of the evaluation according to the principle of ‘do no harm’ (including getting informed consent from participants before doing interviews and FGDs) to be approved by representatives from LWF and ALWS.
• Presentation of initial findings to LWF and ALWS, and if possible, to other stakeholder’s/evaluation participants.
• Draft report prepared according to report template provided, also including case studies prepared for communication purposes, for feedback from ALWS and LWF.
• A final report written in English (soft copy), maximum 50 pages including findings, best practices, lessons learned, recommendations. The structure and format of the final report will be agreed upon by LWF and the consultant.

7. SUBMISSION CRITERIA

PART A: TECHNICAL PROPOSAL

• The Technical Proposal shall be straightforward and concise, describing how the consultant intends to carry out and deliver on the above mentioned task. No cost or pricing information is to be included in the technical proposal.
• Technical proposals are limited to 15 pages in total. Organizational Information, CVs of proposed personnel, and examples of previous relevant work are to be included in an Annex. The page limitation does not include key personnel resumes, dividers, and past performance report forms. Bidders are encouraged to provide an Annex, or “portfolio,” of samples demonstrating experience performing similar activities. The Annex can include copies of photographs, other visual representations, and media/social media clippings. The Annex should not exceed ten pages.

  The technical proposal shall be formatted using the following sections:

Technical Approach– Narrative not to exceed five (5) pages.

• The bidder shall demonstrate his/her understanding, ability, and overall approach to perform the requirements described in the Scope of Work/Tasks/Activities. S/he shall clearly explain how they propose to structure, design, manage, and execute the work required that meets LWF objectives.
• The Technical Approach must include a timeline or Gantt chart of the deliverables required to execute this project.

Capability Statement – Narrative – not to exceed two (2) pages.

• The bidder shall demonstrate his/her specialized competence about the requirements of the tasks/activities. S/he shall demonstrate they have the necessary personnel to successfully comply with the contract requirements and accomplish the deliverables.

Past Performance – Narrative not to exceed five (3) pages.

• The Bidder shall provide at least three (3) examples of past performance of implementing similar projects. The past performance examples must be within the last three (3) years and similar in scale and relevance. S/he must provide references for each example, including the reference’s name, title, phone number, and email address.
• The firm’s technical lead person/ individual consultant must have at least a master’s degree or PhD education, protection, Livelihood, research and Monitoring and evaluation, or related qualifications, with extensive expertise and experience in evaluating development programs. The firm technical lead person should have at least 10 years of experience working with international organizations and donors on monitoring, and evaluations or Education, protection & Livelihood programs, with particular experience in the context of Somalia.

Personnel/Staffing – A narrative not to exceed two (2) pages.

• A summary describing the proposed staff for the project, including up to three team members. The summary shall include names, relevant qualifications of similar experience, and the proposed role for each individual. A Project Manager must be identified with a minimum of five years’ experience in related project management.
• The bidder must also include the CVs of the key staff members involved in the Project, including the Project Managers and up to 3 Team members. Each CV should not exceed three (3) pages.

PART B: Financial PROPOSAL

• The bidder shall propose a realistic and reasonable cost for this work.
• The cost should be in dollar and include all applicable local taxation. The financial proposal shall list all costs associated with the assignment.
• Items described in the technical proposal but not priced shall be assumed to be included in the prices of other items or at the consultant’s own cost.

8. EVALUATION CRITERIA

• This solicitation is open to individuals or local firms/companies registered in Kenya or Somalia specializing in research.
• The selected Consultant will be responsible for designing and executing all activities outlined in this Request for Proposal in coordination with LWF.
• Proposals will be evaluated using the quality and cost-based selection, with a total score calculated out of 100% of which 80% is the weight of the technical proposal and 20% is the weight of the financial proposal.

Proposals meeting the mandatory requirements will be evaluated for technical merit based on the criteria in the below chart. Those proposals scoring 65 points or higher (out of 80 points) will be considered for cost-effectiveness

Technical Approach

Proposed structure, design, and approach to conducting the survey. (25 points)

Timeline or Gantt chart of the activities required for execution. (10 points)

Green and sustainable practices – Annex SER 09 Checklist for Green and Sustainable Procurement.

Maximum Points 40

Capability Statement

Demonstrate the necessary organizational systems and personnel to successfully comply with the contract requirements and accomplish the expected results. (15 points)

Maximum Points 15

Past Performance

• Inclusion of at least relevant past performance examples of similar projects. (5 points)
• References provided by past clients for these examples and their evaluation of the bidder’s ability to deliver on time and within quality and budget expectations. (5 points)

Maximum Points10

Personnel/Staffing

Qualifications and past relevant experience of the lead consultant and up to 3 team members proposed to perform the requirements of this scope of work. (15 points)

Maximum Points15

**Technical Evaluation Threshold (**Only offers that receive a technical evaluation score

of 65 and above points (out of 80) will be considered for oral and cost evaluation.)

Cost Evaluation

The financial proposal will be evaluated using the following formula:

FS=20*lowest price/F, where FS is the financial score, and F is the proposal’s price under consideration.

Maximum Points 20

Total Points; Maximum Points 100

9. MANAGEMENT OF THE CONSULTANT

The program manager of LWF will have overall responsibility for contract management. The consultant will work directly and closely with the Somalia Team lead, PMER & Project Coordinator who will provide the consultant with necessary documents (progress reports, approved proposals), Advice on sample and list of evaluation participants – names, designations, contact details, and facilitate access to project sites and stakeholders, including local partners and community representatives.

The consultant(s) will be responsible for:

• Developing the detailed evaluation methodology and tools.
• Collecting and analyzing data, ensuring ethical principles and safeguarding measures are in place.
• Preparing the inception report, draft evaluation report, and final evaluation report.
• Presenting the evaluation findings to LWF staffs and partners.
• Arrange personal insurance coverage.
• Arrange for their own travel and accommodation.

[1] Older persons, Adults living with disability etc.