PROVISION OF DESIGN, OPTIMIZATION AND EXECUTION OF PLASTIC MATERIAL RECOVERY AND TRANSFORMATION SERVICES IN ZANZIBAR (UNGUJA & PEMBA), TANZANIA 59 views0 applications

Request for Proposals (RfP)

PROVISION OF DESIGN, OPTIMIZATION AND EXECUTION OF PLASTIC MATERIAL RECOVERY AND TRANSFORMATION SERVICES IN ZANZIBAR (UNGUJA & PEMBA), TANZANIA

IUCN Eastern and Southern Africa Regional Office, ZANZIBAR, TANZANIA

IslandPlas Project, Coastal and Ocean Resilience (COR) Programme

RfP Reference: IUCN-2025-04-P04772-02

Welcome to this Procurement by IUCN. You are hereby invited to submit a Proposal. Please read the information and instructions carefully because non-compliance with the instructions may result in disqualification of your Proposal from this Procurement.

1. REQUIREMENTS

1.1. A detailed description of the services and/or goods to be provided can be found in Annex 1.

2. CONTACT DETAILS

2.1. During the course of this procurement, i.e. from the publication of this RfP to the award of a contract, you may not discuss this procurement with any IUCN employee or representative other than the following contact. You must address all correspondence and questions to the contact, including your Proposal.

IUCN Contact: daniel.lekuroito@ext.iucn.org

3. PROCUREMENT TIMETABLE

3.1. This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will publish this on our website and contact you directly if you have indicated your interest in this procurement (see Section 3.2).

DATE-ACTIVITY

3 April 2025 -Publication of the Request for Proposals

5 April 2025 -Deadline for expressions of interest

7 April 2025 -Deadline for submission of questions

8 April 2025 -Planned publication of responses to questions

11 April 2025-Deadline for submission of Proposals (“Submission Deadline”)

18 April 2025 -Clarification of Proposals

21 April 2025 -Planned date for contract award

24 April 2025 -Expected contract start date

3.2. Please email the IUCN contact to express your interest in submitting a Proposal by the deadline stated above, in 3.1. This will help IUCN to keep you updated regarding the procurement.

4. COMPLETING AND SUBMITTING A PROPOSAL

4.1. Your Proposal must consist of the following four separate documents:

• Signed Declaration of Undertaking (see Annex 2)
• Pre-Qualification Information (see Section 4.3 below)
• Technical Proposal (see Section 4.4 below)
• Financial Proposal (see Section 4.5 below)

Proposals must be prepared in English.

4.2. Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be [RfP Reference – bidder name]. The bidder name is the name of the company/organisation on whose behalf you are submitting the Proposal. Your Proposal must be submitted in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your Proposal by uploading it to a file-sharing tool.

IMPORTANT: Submitted documents must be password-protected so that they cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process. Please DO NOT email the password before the deadline for Proposal submission.

4.3. Pre-Qualification Criteria

IUCN will use the following Pre-Qualification Criteria to determine whether you have the capacity to provide the required goods and/or services to IUCN. Please provide the necessary information in a single, separate document.

Pre-Qualification Criteria

1. Three relevant references of clients similar to IUCN or similar work undertaken

2. Confirm that you have all the necessary legal registrations to perform the work

3. State your annual turnover for each of the past 3 years

4. How many employees does your organisation have who are qualified for this work?

4.4. Technical Proposal

The Technical Proposal must address each of the criteria stated below explicitly and separately, quoting the relevant criteria reference number (left-hand column).

Proposals in any other format will significantly increase the time it takes to evaluate, and such Proposals may therefore be rejected at IUCN’s discretion.

Where CVs are requested, these must be of the individuals who will actually carry out the work specified. The individuals you put forward may only be substituted with IUCN’s approval.

IUCN will evaluate Technical Proposals with regards to each of the following criteria and their relative importance:

Description-Information to provide-Relative weight

1. Firm qualifications and experience that is relevant for the achievement of the required tasks-20%

Information to provide:

Description of firm’s work experience that is relevant to the tasks within the scope of this contract.

2. Technical quality of the proposal -60%

Information to provide:

Clear, concise, and compelling description of how the firm will undertake and deliver the work, including (but not limited to):

• Number of years of experience in the plastic waste management sector.
• Context of existing plastic waste collection network or access to such network.
• Context of existing plastic waste material transformation capacity (equipment, machinery, transportation, land, etc) or access to facilities.
• Existence and access to a network of informal sector actors engaged in material recovery to whom your firm is affiliated.
• Description of approach and methodology on how you will contribute to meeting the objectives outlined in Annex 1, and importantly overall significant contribution to achievement of outcomes (i) and (ii) of the project.
• Proposed work plan to deliver required actions and results (Annex 1).
• Composition, caliber and qualifications of team members in your firm.
• Budget required to deliver the expected outputs and results.
• References and/or recommendations from similar undertakings.

3. Feasibility and quality of the proposed workplan-20%

Information to provide:

Gannt chart detailing activities to be implemented and respective timelines, as well as delivery of technical products.

TOTAL-100%

4.5. Financial Proposal

4.5.1. The Financial Proposal must be a fixed and firm price for the provision of the goods/services stated in the RfP in their entirety.

4.5.2. Prices include all costs

Submitted rates and prices are deemed to include all costs, insurances, taxes (except VAT, see below), fees, expenses, liabilities, obligations, risk and other things necessary for the performance of the Terms of Reference or Specification of Requirements. IUCN will not accept charges beyond those clearly stated in the Financial Proposal. This includes applicable withholding taxes and similar. It is your responsibility to determine whether such taxes apply to your organisation and to include them in your Financial Proposal.

4.5.3. Applicable Goods and Services Taxes

Proposal rates and prices shall be exclusive of Value Added Tax.

4.5.4. Currency of proposed rates and prices

All rates and prices submitted by Proposers shall be in local currency.

4.5.5. Breakdown of rates and prices

For information only, the price needs to be broken down as follows:

Description- Quantity-Total Price

1. Stakeholder and beneficiary engagement – costs related to engagement of key stakeholders, including government institutions, informal waste sector actors, formal sector actors, etc

2. Material recovery network operations – costs related to the design, equipping and operationalisation of a robust network for plastics material collection and recovery, including environmentally safe storage (aligned with target minimum number of beneficiaries and tonners for collection outlined in the Terms of Reference).

3. Labour, wages and material fees – costs related to wages and fees towards remuneration of informal waste sector actors engaged in recovery and delivery of plastic material via the network for ultimate transformation, conversion (aligned with target minimum number of beneficiaries outlined in the Terms of Reference).

4. MRF operations – costs related to establishing a new MRF facility or upgrading, maintenance, improvement of an existing MRF facility.

5. Material transformation (recycling, upcycling, etc) – running costs related to transformation and conversion of plastic material (aligned with target tonnes for recycling, upcycling, as outlined in the Terms of Reference)

6. Trainings – costs related to organization of capacity building and training activities targeted at informal waste sector actors, internal firm staff, municipality officials, etc, and of participation in relevant local sector fora.

8. Summary report of quantification of the different plastics collected and transformed, disaggregated by the seven categories of plastics identification codes (by monthly, and yearly)

9. Any other costs not covered above.

10

TOTAL

4.6. Additional information not requested by IUCN should not be included in your Proposal and will not be considered in the evaluation.

4.7. Your Proposal must remain valid and capable of acceptance by IUCN for a period of 90 calendar days following the submission deadline.

4.8. Withdrawals and Changes

You may freely withdraw or change your Proposal at any time prior to the submission deadline by written notice to the IUCN Contact. However, in order to reduce the risk of fraud, no changes or withdrawals will be accepted after the submission deadline.

5. EVALUATION of PROPOSALS

5.1. Completeness

IUCN will firstly check your Proposal for completeness. Incomplete Proposals will not be considered further.

5.2. Pre-Qualification Criteria

Only Proposals that meet all of the pre-qualification criteria will be evaluated.

5.3. Technical Evaluation

5.3.1. Scoring Method

Your Proposal will be assigned a score from 0 to 10 for each of the technical evaluation criteria, such that ‘0’ is low and ‘10’ is high.

5.3.2. Minimum Quality Thresholds

Proposals that receive a score of ‘0’ for any of the criteria will not be considered further.

5.3.3. Technical Score

Your score for each technical evaluation criterion will be multiplied with the respective relative weight (see Section 4.4) and these weighted scores added together to give your Proposal’s overall technical score.

5.4. Financial Evaluation and Financial Scores

The financial evaluation will be based upon the full total price you submit. Your Financial Proposal will receive a score calculated by dividing the lowest Financial Proposal that has passed the minimum quality thresholds (see Section 5.3.2) by the total price of your Financial Proposal.

Thus, for example, if your Financial Proposal is for a total of USD 1,000 and the lowest Financial Proposal is USD 800, you will receive a financial score of 800/1000 = 80%

5.5. Total Score

Your Proposal’s total score will be calculated as the weighted sum of your technical score and your financial score.

The relative weights will be:

Technical: 70%

Financial: 30%

Thus, for example, if your technical score is 83% and your financial score is 77%, you will receive a total score of 83 * 70% + 77 * 30% = 58.1% + 23.1% = 81.2%.

Subject to the requirements in Sections 4 and 7, IUCN will award the contract to the bidder whose Proposal achieves the highest total score.

6. Explanation of procurement procedure

6.1. IUCN is using the Open Procedure for this procurement. This means that the contracting opportunity is published on IUCN’s website and open to all interested parties to take part, subject to the conditions in Section 7 below.

6.2. You are welcome to ask questions or seek clarification regarding this procurement. Please email the IUCN Contact (see Section 2), taking note of the deadline for submission of questions in Section 3.1.

6.3. All Proposals must be received by the submission deadline in Section 3.1 above. Late Proposals will not be considered. All Proposals received by the submission deadline will be evaluated by a team of three or more evaluators in accordance with the evaluation criteria stated in this RfP. No other criteria will be used to evaluate Proposals. The contract will be awarded to the bidder whose Proposal received the highest Total Score. IUCN does, however, reserve the right to cancel the procurement and not award a contract at all.

6.4. IUCN will contact the bidder with the highest-scoring Proposal to finalise the contract. We will contact unsuccessful bidders after the contract has been awarded and provide detailed feedback. The timetable in Section 3.1 gives an estimate of when we expect to have completed the contract award, but this date may change depending on how long the evaluation of Proposals takes.

7. Conditions for participation in this procurement

7.1. To participate in this procurement, you are required to submit a Proposal, which fully complies with the instructions in this RfP and its Annexes.

7.1.1. It is your responsibility to ensure that you have submitted a complete and fully compliant Proposal.

7.1.2. Any incomplete or incorrectly completed Proposal submission may be deemed non-compliant, and as a result you may be unable to proceed further in the procurement process.

7.1.3. IUCN will query any obvious clerical errors in your Proposal and may, at IUCN’s sole discretion, allow you to correct these, but only if doing so could not be perceived as giving you an unfair advantage.

7.2. In order to participate in this procurement, you must meet the following conditions:

• Free of conflicts of interest
• Registered on the relevant trade register of the country in which you are established
• In full compliance with your obligations relating to payment of social security contributions and of all applicable taxes
• Not been convicted of failing to comply with environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection
• Not bankrupt or being wound up
• Never been guilty of an offence concerning your professional conduct
• Not involved in fraud, corruption, a criminal organisation, money laundering, terrorism, or any other illegal activity.

  7.3. You must complete and sign the Declaration of Undertaking (see Annex 2).

  7.4. If you are participating in this procurement as a member of a joint venture, or are using sub-contractors, submit a separate Declaration of Undertaking for each member of the joint venture and sub-contractor, and be clear in your Proposal which parts of the goods/services are provided by each partner or sub-contractor.

  7.5. Each bidder shall submit only one Proposal, either individually or as a partner in a joint venture. In case of joint venture, one company shall not be allowed to participate in two different joint ventures in the same procurement nor shall a company be allowed to submit a Proposal both on its behalf and as part of a joint venture for the same procurement. A bidder who submits or participates in more than one Proposal (other than as a subcontractor or in cases of alternatives that have been permitted or requested) shall cause all the Proposals with the bidder’s participation to be disqualified.

  7.6. By taking part in this procurement, you accept the conditions set out in this RfP, including the following:

• It is unacceptable to give or offer any gift or consideration to an employee or other representative of IUCN as a reward or inducement in relation to the awarding of a contract. Such action will give IUCN the right to exclude you from this and any future procurements, and to terminate any contract that may have been signed with you.
• Any attempt to obtain information from an employee or other representative of IUCN concerning another bidder will result in disqualification.
• Any price fixing or collusion with other bidders in relation to this procurement shall give IUCN the right to exclude you and any other involved bidder(s) from this and any future procurements and may constitute a criminal offence.

8. Confidentiality and data protection

8.1. IUCN follows the European Union’s General Data Protection Regulation (GDPR). The information you submit to IUCN as part of this procurement will be treated as confidential and shared only as required to evaluate your Proposal in line with the procedure explained in this RfP, and for the maintenance of a clear audit trail. For audit purposes, IUCN is required to retain your Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when requested.

8.2. In the Declaration of Undertaking (Annex 2) you need to give IUCN express permission to use the information you submit in this way, including personal data that forms part of your Proposal. Where you include personal data of your employees (e.g. CVs) in your Proposal, you need to have written permission from those individuals to share this information with IUCN, and for IUCN to use this information as indicated in 8.1. Without these permissions, IUCN will not be able to consider your Proposal.

9. Complaints procedure

If you have a complaint or concern regarding the propriety of how a competitive process is or has been executed, then please contact procurement@iucn.org. Such complaints or concerns will be treated as confidential and are not considered in breach of the above restrictions on communication (Section 2.1).

10.Contract

The contract will be based on IUCN’s template in Annex 3, the terms of which are not negotiable. They may, however, be amended by IUCN to reflect particular requirements from the donor funding this particular procurement.

11. About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Headquartered in Switzerland, IUCN Secretariat comprises around 1,000 staff with offices in more than 50 countries.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

12. ATTACHMENTS

Annex 1 Specification of Requirements / Terms of Reference

Annex 2 Declaration of Undertaking (select 2a for companies/organizations)

Annex 3 Contract Template

Project Reference: P04772, PA04772.02

Annex 1. REQUEST FOR PROPOSALS FOR PROVISION OF DESIGN, OPTIMIZATION AND EXECUTION OF PLASTIC MATERIAL RECOVERY AND TRANSFORMATION SERVICES IN ZANZIBAR (UNGUJA & PEMBA), TANZANIA

Objective of the Assignment

This assigment has the following objectives:

General:

Implement a comprehensive plastic material recovery and transformation service in the following target site(s): UNGUJA (Municipality A, Municipality B, Urban Municipality) & PEMBA (Chake Chake Municipality) including the design and establishment of an effective and functionally optimised plastic material recovery system.

Specific:

1. Develop a preliminary baseline report of the existing context in plastic waste and pollution management, highlighting on existing plastic waste actors, setup of the informal sector, site related challenges, needs and expectations of stakeholders and beneficiaries, access to MRF or other recycling, upcycling facilities, current material pricing structures, and opportunities for improvement.
2. Identify and engage critical stakeholders within the waste value chain and maintain good relations with all stakeholders for sustainable implementation of project activities using appropriate participatory tools. These stakeholders include, local and state agencies and authorities, municipalities, and informal and formal waste collectors and actors relevant to the recovery of plastic and plastic waste material and its eventual transformation.
3. Design and operationalize an optimal and effective plastic material recovery system ‘PlastiNetwork’, comprised of strategically located decentralised collection points for acquisition or collection of material from informal waste sector actors and other sources, adaptable to changes in waste generation patterns.
4. Facilitate for timely securing and installation of required infrastructure to operationalise the PlastiNetwork, including but not limited to strategic acquisition and placement of bins, signages, weighing scales, personal protective gear (PPEs) and other necessary materials in the plastic collection points
5. Recruit, hire and onboard community members to oversee the effective management and implementation of activities of the collection points across the PlastiNetwork, with preference to women and youth members.
6. Onboard and recruit networks of informal waste sector actors that will be engaged in regular and collection, recovery and delivery of plastic material to the PlastiNetwork.
7. Develop a protocol to track the number of beneficiaries whose livelihoods are sustained and improved (in alignment with the national targets), and the number of individuals sensitised or impacted through awareness raising, capacity building and related initiatives under the project.
8. Facilitate the integration of manual and digital tools within the PlastiNetwork to support the establishment of a transparent and verifiable system for accounting and monitoring plastic waste flows and beneficiary tracking and engagement in the system across the waste value chain.
9. Develop a standardised protocol to quantify the weight of plastic waste collected and track the amount recycled and upcycled through circular approaches (in alignment with national targets), ensuring accurate data recording, categorisation, monitoring and transparent reporting.
10. Implement a time-efficient, environmentally sound and safe logistics system, including transport and routing efficiency, movement and storage of high-quality valuable recyclable plastic materials from mixed waste streams and other sources and of non-recyclable plastic material.
11. Implement plastic waste pre-treatment and transformation of recyclable plastic materials at a functional material recovery facility (MRF), including either through establishing, equipping a new facility, and/or where one exists, improving, upgrading such existing facility, preferably with locally-appropriate technologies; or facilitate for the preparation of recovered plastics and the logistics of shipping to manufacturers or recyclers that may offtake the materials.
12. Liaise with relevant authorities to identify and secure appropriate transitional physical land spaces where certain activities can be implemented, such as, decentralised and centralised waste collection hubs, transfer stations, storage facilities, siting of the MRF facility, etc, ensuring ease of access by relevant informal waste actors.
13. Develop and deploy a standardised method to quantify the number of informal actors whose livelihoods are sustained and improved (in alignment with national targets), while also tracking the number of individuals engaged under this initiative.
14. Establish standard rate cards for use against all Purchase/Sale waste categories to be displayed at the Collection Points, at the MRF gate, and in the Facility to assist informal sector actors (waste pickers/reclaimers), citizens, scrap dealers to walk in and sell their waste.
15. Manage the environmentally sound storage or repurposing of non-recyclable waste and by-products generated during the recovery process.
16. Participate and provide inputs in national and local processes aimed at developing, reviewing or improving site-specific action plans for improved plastic waste management.
17. During implementation of the project, identify pertinent capacity gaps across the waste value chain stakeholders and deliver appropriate training to address such gaps, e.g. material identification, material quality, cleaning and sorting, etc, and where applicable, propose and recommend to IUCN on priority areas for further capacity development and training.
18. Ensure alignment with stipulated safety, environmental, regulatory and compliance mechanisms established by law for the effective functioning of operations and facilities, and in accordance with International Standards established by ISO/IEC Directives, of relevance here is ISO 15270.

Background

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

About the IslandPlas Project

The IslandPlas project targets seven African Islands, that is, Cabo Verde, Comoros, Madagascar, Mauritius, São Tomé and Príncipe, Seychelles, and Zanzibar. Based on recent estimates, these Islands cumulatively generate an estimated two million tonnes of municipal waste annually. Plastic material constitutes an average 11 percent of the waste material, equivalent to 200,000 tons per year. Approximately 40 percent of the plastic waste is recovered through collection, leaving 118 thousand tonnes uncollected or mismanaged—posing the single largest source of plastic pollution in the marine environment. Once in the ocean, mismanaged waste negatively impacts the tourism sector, fisheries and aquaculture, shipping, and overstretches the budgets of municipal and national authorities responsible for waste management.

The project, running until end of 2026 envisions African Islands that are free from plastic waste in the environment, and that circular measures are in place to ensure zero plastics to the ocean. The project actions are designed to reduce and prevent plastic waste leakage into the environment through demonstrating effective, quantifiable solutions to addressing plastic leakage.

Among others, the project contributes to achieving the objectives prescribed in the Declaration adopted by the Ministerial Conference on the Blue and Circular Economy in the Island States of Africa and the Indian Ocean (September 2023), that advocates for a blue and circular economy, enabled through circular entrepreneurship, skills development, increased investment towards science, research and development, and legal and policy reforms. The project is designed to strengthen understanding of national plastic material flows and waste and pollution footprint, integrate and support informal waste sector actors and local communities, support local ventures for innovation to reduce plastic pollution using locally-appropriate solutions, strength institutional capacities (municipal, informal sector) to catalyse change, and explore potential for an inter-regional recycling hub to support multiple islands.

The project aims to achieve three main outcomes:

1. Sustainable and improved livelihoods of informal waste sector actors engaged in a circular plastics economy (9,600 beneficiaries);
2. Quantifiable regeneration of plastic waste material through circular approaches, including through plastic material recovery (14,000 tons), recycling (5,600 tons) and upcycling; and
3. Strengthened sector innovation and enterprise development with new growth opportunities through direct capital investments to locally-appropriate solutions (US $2 million).

Country specific outcomes under this activity:

1. Sustainable and improved livelihoods of informal waste sector actors engaged in a circular plastics economy (2,400 beneficiaries);
2. Quantifiable regeneration of plastic waste material through circular approaches, including through plastic material recovery (2,190 tonnes), recycling (876 tonnes) and upcycling;
3. Strengthened sector innovation and enterprise development with new growth opportunities through direct capital investments to locally-appropriate solutions.

The project’s Key Performance Indicators (KPIs) that will be applied to this assignment are as follows, with the ones closely connected to this assignment highlighted in green:

Informal livelihoods-Circular innovation-Catalytic infrastructure investments- Circular systems-Resource leverage

Hrs of training**-Start-up sustainability [%]–No. of projects supported–No. of plans created or strengthened-**Co-financing leveraged

Changes in incomes [%]**-Number of initiatives supported–Value of projects supported [$]-**Change in services per capita [%]

Spend per worker [%]**-Initiatives attracting funding-**Value of projects completed [$]

Equipment support**-**Amount of funding attracted [$]

At the heart of the project is the engagement and collaboration with diverse stakeholders, including from government, private sector, informal sector and civil society interlinked in a vibrant collaborative network to co-generate and demonstrate demand-responsive solutions to plastic pollution. It is therefore important that the project integrates or fits into existing government or municipal sector management systems, working in in coordination with the urban local authority bodies or municipalities in order to capture, understand and address systemic weaknesses and gaps and provide an opportunity to articulate intervention measures that are locally-appropriate and socially acceptable to ensure sustainability of project outcomes.

Duration of the Assignment

From May 2025 to December 2026.

Key deliverables (Outputs)

The contractor will achieve the following deliverables:

No.-Deliverable

1. Baseline report on the prevailing plastic waste context in target site(s)

2. An optimally designed, functional and operational PlastiNetwork

3. Quantifiable number of individual beneficiaries supported through the project

4. Quantifiable tonnage of collected recyclable plastic material

5. Quantifiable tonnage of transformed recyclable plastic material

6. Quantifiable tonnage of collected of non-recyclable waste stored or repurposed

7. Report on plastic waste characterization throughout the project

8. Improved national or site-specific plastic management plans

9.Final project report on project achievements and lessons

Reporting Schedule

The Timetable below summarises the chronological order of deliverables and indicates milestones at which IUCN will pay the Contractor.

No.-Deliverable-Deadline

1. Baseline report-End of week 1
(after contract signature)

2. Quarterly progress reports highlighting achievement of key milestones and (narrative and expenditure)-Every 3 months

3.Final project report on project achievements and lessons-30 November 2026

Payment Schedule

The Timetable below summarises the chronological order of deliverables and indicates milestones at which IUCN will pay the firm.

Deliverable Date-Milestone payment

Baseline report – 31 May 2025-20%

Progress reports – 31 July 2025-10%

Progress reports – 31 October 2025-10%

Progress reports – 31 January 2026-10%

Progress reports – 30 April 2026-10%

Progress reports – 30 July 2026-10%

Progress reports – 31 October 2026-10%

Final project report – 15 December 2026-20%

Skills and Experience

The firm must have within their staff or team, the following skills, education and experience as a minimum:

• Minimum 2 to 3 years of experience in plastic waste management, including in material recovery, recycling and other transformation, circular economy (nationally/ internationally).
• In-house organizational expertise across the team on plastic waste, pollution management, material transformation, such as through, recycling and upcycling.
• Proven track record in engaging relevant sector stakeholders, including state agencies and municipalities with mandate on the waste and pollution management sectors, and ability to engage and communicate effectively with such diverse stakeholders.
• Experience working with local stakeholders, the informal sector, local communities, and familiarity and experience with international funding models will be an advantage.
• Knowledgeable of different environmental standards and norms in respective country, including prevailing policy and regulatory framework.
• Basic proficiency in quantitative and qualitative research methods, data collection, analysis, synthesis and interpretation.
• Skilled in preparing comprehensive technical reports, including situational assessments. Links to any such works and to other completed assignments is an asset.
• Equipped with equipment and infrastructure for plastic waste collection and transformation will be an added advantage.
• Fluency in English, French and/or the local native language relevant to the country is required, or as may be applicable in the target country.

Supervision and coordination

The firm will report to and work under the direct supervision of the National Project Officer, IslandPlas Project, located in the country.

Annex 2 Declaration of Undertaking (select 2a for companies/organizations)

Declaration of Undertaking in relation to RfP PROVISION OF DESIGN, OPTIMIZATION AND EXECUTION OF PLASTIC MATERIAL RECOVERY AND TRANSFORMATION SERVICES IN ZANZIBAR (UNGUJA & PEMBA), TANZANIA

I, the undersigned, hereby confirm that I am an authorised representative of the following organisation:

Registered Name of Organisation (the “Organisation”): _______________________

Registered Address (incl. country): _______________________________________

Year of Registration:__________________________________________________

I hereby authorise IUCN to store and use the information included in the attached Proposal for the purpose of evaluating Proposals and selecting the Proposal IUCN deems the most favourable. I acknowledge that IUCN is required to retain the Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when reasonably requested.

Where the Proposal includes Personal Data as defined by the European Union’s General Data Protection Regulation (GDPR), I confirm that the Organisation has been authorised by each Data Subject to share this Data with IUCN for the purposes stated above.

I further confirm that the following statements are correct:

1. The Organisation is duly registered in accordance with all applicable laws.
2. The Organisation is fully compliant with all its tax and social security obligations.
3. The Organisation and its staff and representatives are free of any real or perceived conflicts of interest with regards to IUCN and its Mission.
4. The Organisation agrees to declare to IUCN any real or perceived emerging conflicts of interests it or any of its staff and representatives may have concerning IUCN. The Organisation acknowledges that IUCN may terminate any contracts with the Organisation that would, in IUCN sole discretion, be negatively affected by such conflicts of interests.
5. None of the Organisation’s staff has ever been convicted of grave professional misconduct or any other offence concerning their professional conduct.
6. Neither the Organisation nor any of its staff and representatives have ever been convicted of fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation.
7. The Organisation acknowledges that engagement by itself or any of its staff in fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation will entitle IUCN to terminate any and all contracts with the Organisation with immediate effect.
8. The Organisation is a going concern and is not bankrupt or being wound up, is not having its affairs administered by the courts, has not suspended business activities, is not the subject of proceedings concerning those matters, or in any analogous situation arising from a similar procedure provided for in national legislation or regulations.
9. The Organisation complies with all applicable environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection.
10. The Organisation is not included in the UN Security Council Sanctions List, EU Sanctions Map, US Office of Foreign Assets Control Sanctions List, or the World Bank listing of ineligible firms and individuals. The Organisation agrees that it will not provide direct or indirect support to firms and individuals included in these lists.
11. The Organisation has not been, is not, and will not be involved or implicated in any violations of Indigenous Peoples’ rights, or injustice or abuse of human rights related to other groups or individuals, including forced evictions, violation of fundamental rights of workers as defined by the International Labour Organization’s (ILO) Declaration on the Fundamental Principles and Rights at Work, child labour, sexual exploitation, sexual abuse, or sexual harassment.

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< Name and position of authorised representative of the Proposer >

Declaration in relation to RfP PROVISION OF DESIGN, OPTIMIZATION AND EXECUTION OF PLASTIC MATERIAL RECOVERY AND TRANSFORMATION SERVICES IN ZANZIBAR (UNGUJA & PEMBA), TANZANIA

I, the undersigned, hereby confirm that I am self-employed and able to provide the service independent of any organisation or other legal entity.

Full name (as in passport):

Home or Office (please delete as appropriate) Address (incl. country):

I hereby authorise IUCN to store and use the information included in the attached Proposal for the purpose of evaluating Proposals and selecting the Proposal IUCN deems the most favourable, including Personal Data as defined by the European Union’s General Data Protection Regulation (GDPR). I acknowledge that IUCN is required to retain my Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when reasonably requested.

I further confirm that the following statements are correct:

1. I am legally registered as self-employed in accordance with all applicable laws.
2. I am fully compliant with all my tax and social security obligations.
3. I am free of any real or perceived conflicts of interest with regards to IUCN and its Mission.
4. I agree to declare to IUCN any real or perceived emerging conflicts of interests I may have concerning IUCN. I acknowledge that IUCN may terminate any contracts with me that would, in IUCN sole discretion, be negatively affected by such conflicts of interests.
5. I have never been convicted of grave professional misconduct or any other offence concerning my professional conduct.
6. I have never been convicted of fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation.
7. I acknowledge that engagement in fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation will entitle IUCN to terminate any and all contracts with me with immediate effect.
8. I am not included in the UN Security Council Sanctions List, EU Sanctions Map, US Office of Foreign Assets Control Sanctions List, or the World Bank listing of ineligible firms and individuals. I agree that I will not provide direct or indirect support to firms and individuals included in these lists.
9. I have not been, am not, and will not be involved or implicated in any violations of Indigenous Peoples’ rights, or injustice or abuse of human rights related to other groups or individuals, including forced evictions, violation of fundamental rights of workers as defined by the International Labour Organization’s (ILO) Declaration on the Fundamental Principles and Rights at Work, child labour, sexual exploitation, sexual abuse, or sexual harassment.

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