Recruitment Officer 77 views0 applications

About the Position

Center for Civilians in Conflict (CIVIC) is an international non-governmental organization with offices around the world working to improve protection for civilians caught in conflict. CIVIC envisions a world in which no civilian is harmed in conflict. Our mission is to support communities affected by conflict in their quest for protection and to work with armed actors to strengthen their resolve and capacity to prevent and respond to civilian harm. We are advocates who believe that no civilian caught in conflict should be ignored, and advisors who provide practical solutions to preventing and responding to civilian harm. Learn more at civiliansinconflict.org.

We are looking for a Recruitment Officer based in Nairobi, Kenya to undertake all hiring activities throughout multiple field offices around the world. They will be responsible for full lifecycle recruiting including job advertisement, interview coordination, contract negotiation, and onboarding and induction. This position involves the support of the Director of People and Culture, which will quickly evolve into taking on full ownership covering topics such as connecting with potential candidates online and offline, screening applications, supporting hiring managers, HR data management, talent management/recruitment, and HR strategy/policy development.

Closing Date: October 10, 2024
Starting Date: December 1, 2024

Key Functions

The responsibilities can be roughly divided into two areas:

Recruitment – The successful candidate assumes responsibility for several recruitment tasks. Examples are:

• Lead the full cycle recruitment process of employees, consultants, and interns for CIVIC’s field offices across the world
• Write, review and finalize job descriptions on various platforms to attract qualified candidates in compliance with internal and donor policies and local law
• Support hiring managers with all aspects of the recruitment process, including plan and attend interviews, collate and write candidate assessments, conduct background and sanctions checks and call references, and support with the finalization of job offers
• Coordinate and participate in interview debrief with hiring leads and panels
• Act as the main point of contact for candidates and applicants
• Explain the benefits, the organization’s policies and parameters of the job to applicants
• Ensurd compliance with all local regulations regarding employment
• Onboard new hires and assisting with orientation in coordination with Operations and People and Culture teams, tracking and ensuring completion of all onboarding tasks
• Notify unsucessful candidates and provide appropriate feedback
• Assume responsibility for HR data integrity in our HR information system, BambooHR. This includes processing hiring paperwork and maintaining employee records, ensuring that data is complete and up-to-date, that technical issues are escalated, and managing access while maintaining appropriate confidentiality about sensitive information.

Projects – The scope of your project work would range from small “quick win” projects to large-scale projects. Examples are:

• Support the implementation of a hiring policy that aims to recruit a more diverse workforce in all our offices around the world
• Track hiring metrics including time-to-hire, time-to-fill and source of hire
• Design, distribute and measure the results of candidate experience surveys
• Train, advise and coach hiring managers on interviewing techniques and assessment methods
• Maintain a database of potential candidates for future job openings
• Build and report on quarterly and annual hiring plans
• Conduct research and review the final work product when we revise existing or develop new staff policies
• Keep up-to-date with the latest trends in recruitment and employment practices

Ultimately, you will be responsible for hiring qualified people while maintaining a positive candidate experience. To do this effectively, you will need to develop a deep understanding of what we do. To do this, we will give you the time you need to develop CIVIC-specific HR expertise and program fluency.

Requirements/Qualifications

We are looking for an exceptional individual who is passionate about people and can climb a steep learning curve in an international environment. Specifically, we are looking for candidates who meet the following criteria:

• At least 2 years of work experience in Human Resources/People Operations/Recruitment of a non-profit humanitarian organization
• Prior experience working in an international and multicultural environment
• A university degree or an appropriate combination of education and professional experience
• Fluency in English, with fluency in French and/or Arabic highly valued
• You are proactive when solving problems and propose future innovations without being asked
• You possess excellent verbal and written communication skills
• You have an eye for detail and are passionate about producing high-quality work
• Experience using an integrated Human Resources Information System (HRIS) desired
• Knowledge of sourcing techniques on social media and niche professional websites
• Experience using major job sites like Indeed and LinkedIn

Additional Details

CIVIC seeks to recruit, develop, and retain top talent with diverse backgrounds and experiences, in the belief that this is critical to achieving our goals. We strongly encourage candidates with diverse backgrounds and experiences to apply.

CIVIC is not able to sponsor employees at this point, therefore please ensure that you can legally work in this location when applying.

Note to Recruiters and Placement Agencies: CIVIC does not accept unsolicited agency resumes. CIVIC does not pay placement fees for candidates submitted by any agency other than its approved partners.