Regional Coordination Support Intern, Cairo, Egypt 13 views0 applications

Regional Coordination Support Intern

Cairo, Egypt

Job Description

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience.

In general, the Internship Programme aims at attracting talented students and graduates who: a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;

1. b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or
2. c) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months.
3. d) are between 20 and 36 years of age.

Background: This position is for National Interns and it will be for the Regional Office of IOM based in Cairo, Egypt

Responsibilities

Supervision

• Under the overall supervision of the Regional Director and the direct supervision of the Regional Coordination Officer, the intern will be responsible for providing overall administrative and programmatic support in the day-to-day functions of the IOM Regional Office for the Middle East and North Africa and the Regional Director’s Office

Learning Objectives

• Assist the Regional Coordination Officer with the preparations of Regional Director related nonstandard reports, briefings, talking points, correspondence, and presentations.
• Support with the finalization of Regional Office’s (RO) strategic reports together with relevant RO and country-office (CO) colleagues.
• Update, monitor, and maintain all the relevant documents in the Office of the Regional Director SharePoint site.
• Assist with preparations in support of the Regional Director’s different missions in the region and outside, through working on the RD’s agenda, talking points, background documents, liaising with relevant country-office colleagues, as well as ensuring logistical arrangements have been taken care of, among other tasks.
• Assist in the planning and coordination of internal and external events, such as conferences, meetings, workshops, both virtual and in-person, including administrative and logistical arrangements, in close coordination with administration, procurement, and logistics staff among others.
• More generally, support the preparation, organization, implementation and follow-up of internal and external meetings, workshops, events, and conferences, including compiling inputs, collecting agenda items, taking notes, preparing brief meeting minutes and summaries for the corresponding meetings, workshops, events, and conferences.
• Perform such other duties as may be assigned

Training Components and Learning Elements

• Following the completion of the internship, the intern would gain hands-on experience in supporting the drafting of reports, briefings, talking points, and presentations tailored for high-level stakeholders, which would enhance the candidate’s skills in professional writing and communication.
• The intern will also get the chance to learn about strategic planning and reporting processes, acquire sufficient knowledge on the coordination and logistics involved in missions conducted by the Regional Director and other senior leadership, build expertise in planning and executing internal and external events, as well as develop proficiency in information management.

Qualifications

Education:

• Bachelor or Master’s degree in arts, Political or Social Science, Business Administration, International Relations, Law, or a related field from an accredited academic institution with relevant professional experience.

Experience:

• Experience in the field of Migration or international affairs is a plus.
• Experience in research methods desirable.

Skills

• Excellent research, writing and organizational skills.
• Excellent experience working with Word, Excel and PowerPoint
• Capable of meeting deadlines while working independently
• Focused, engaged, methodical and analytical.
• Proactively engaged and capable of executing instructions.
• Hardworking and result oriented

Languages: IOM’s official languages are English, French and Spanish.

Fluency in English and Arabic (Writing and Oral) is required for this internship/

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. eZTi94X BVUcJh
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the 1. mandatory medical entry on duty clearance, candidates may be requested to provide evidence of full vaccination. Interns engaged to work on a home-based internship who do not need to travel do not need to provide vaccination records.
• Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by his/her university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
• IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the assignment. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: I OM Careers and

Job Info

• Job Identification 11380
• Job Category Other
• Posting Date 09/24/2024, 10:24 AM
• Locations Cairo, Egypt
• Apply Before 10/04/2024, 08:59 PM
• Job Schedule Full time
• Job Shift Day
• Contract Type Internship (2-6 months)
• Initial Contract Duration 6 months
• Vacancy Type Internship
• Recruiting Type Intern
• Grade UG