Risk and Compliance Manager 100 views2 applications

Program Overview

TRANSFORM/Primary Health Care (PHC) Activity is a USAID-funded project to improve healthcare outcomes to Prevent Childhood and Maternal Deaths (PCMD) in Ethiopia, which in turn supports the Government of Ethiopia’s efforts within the Health Sector Transformation Plan (HSTP). USAID Transform: Primary Health Care Activity will operate in the five most populous regions of Ethiopia (Amhara, Oromia, Tigray, Sidama, and Southern Nations, Nationalities, and People’s Region). This will be accomplished in part by mitigating the drivers of child and maternal mortality in Ethiopia’s most populous regions through the facilitation and implementation of quality health service delivery; improved management and performance of health systems; and implementation of innovative and evidence-based social behavioral change and communication interventions. The USAID PHC Activity will enhance the capacity of the health system to effectively use management tools and implement best practices at all levels of the health system and health care delivery with a major focus at the primary care level that includes primary hospitals and PHCUs.

Position Purpose

Implements and oversees compliance program for Ethiopia country office in coordination with country leadership and US-based Compliance, Finance and Grants & Contracts, HR, and programs staff. Coordinates and evaluates in-country risk assessments and oversees Ethiopia offices’ implementation of risk management and mitigation plans to ensure compliance with legal guidelines (including applicable US and international laws and regulations); governmental and non-governmental donor requirements; and Pathfinder policies, procedures and standards of conduct. Works with senior leadership to evaluate and improve the efficiency of controls. Coordinates with the Global Compliance Business Unit to support key compliance assurance activities and initiatives to integrate compliance into organizational and operational processes. The Risk and Compliance Specialist may also assist with the Global Internal Audit Function for audits occurring outside of his/her responsibility.

Responsibilities

Key Job Outcomes

1. Compliance Program Implementation: Ensure implementation of Pathfinder’s compliance program across country operations, including by:

• Coordinating with office leadership and technical advisors to develop awareness of global and local policies;
• Conducting, or supporting unit/department leads who deploy, trainings and capacity building to ensure knowledge of, and compliance with, required procedures and processes;
• Monitoring implementation of internal controls that safeguard the organization’s assets and reputation; and
• Ensuring integration of compliance into key Pathfinder processes for staff, sub-awardees, and other third parties.

 2. Risk Assessment and Mitigation:  Coordinate periodic risk assessments to identify organizational risks, including governance, operational, transactional, partnership, and project-specific risks. Document risk mitigation plans. Coordinate with leadership, technical advisors, and other stakeholders to develop, maintain, and implement policies, guidelines, standards and procedures to ensure ongoing monitoring and management of identified risks.

3. Compliance Issue Management: Ensure staff and key third parties are aware of appropriate channels for reporting alleged violations of rules, regulations, policies, procedures, and standards of conduct. Coordinate with Compliance Business Unit to provide compliance advice to employees and respond to questions from stakeholders. Conduct investigations and assist in resolution of concerns, as directed.

4. Compliance Assurance for operation: Monitor and provide recommendations on effective control systems to prevent or manage violations of legal guidelines, donor regulations, and Pathfinder policies. Evaluate and recommend improvements to continuously enhance the efficiency of internal control systems to safeguard organization’s assets. Support the deployment of effective and efficient mechanisms to prevent, detect, identify, and correct noncompliance with applicable law and regulations, donor requirements, and Pathfinder policies and standards. Monitor sub-recipient program and assess compliance with subaward agreements. Review Pathfinder Ethiopia transactions for conformity with generally accepted accounting principles, Pathfinder International internal policies and outside regulatory guidelines as applicable. Review accounting records for adequacy of documentation, safety and ease of availability including periodical visits to field offices for review of accounting records and systems and making appropriate recommendations. Participate in the process of external field office and sub recipient audits and assist with follow-up and closure of external audit findings.

5. Compliance Assurance for program: Design and implement a monitoring system for items distributed to beneficiaries by Implementation Partners (IP) and periodically conduct IP’s supply distribution reviews and assist Program staff to ensure complete documentation.

6. Record-keeping. Coordinate with the Global Compliance Business Unit and country leadership to ensure appropriate tracking of compliance issues. Prepare reports for senior management and external regulatory bodies as appropriate.

7. Project Management and Participation: Leads, manages or participates in cross-functional project teams.

Minimally Required Job-Specific Competencies:

• Compliance Program Development: Advanced knowledge of the elements of an effective compliance program and ability to develop and implement such a program in an international, matrixed organization.
• Compliance Regulations and Requirements: Advanced knowledge of the laws, regulations and policies applicable to international NGOs working under grants and contracts funded by USAID, other government, foundations and other donors.
• Policies and Procedures:  Advanced knowledge of best practices in the development of business policies and procedures, including knowledge of methodologies for assigning responsibility and accountability.
• Program and Project Planning and Management: Deep skills in program and project management and planning to fulfill performance objectives, including the timely implementation and reporting of compliance program policies, processes, procedures and activities.
• Operations and Financial Management: Advanced knowledge of operations and financial management in developing countries.
• Training and Development: Ability to develop and deliver training to small and large groups.
• Strategic Capability: Ability to monitor, understand and react to changing regulations, laws, and best practices as they apply to the business and not-for-profit industry.
• Communication and interpersonal skill: Ability to communicate effectively in writing and verbally, excellent interpersonal communication skills.
• Demonstrates adaptability and flexibility in all aspects of working.
• Able to work with minimum supervision and under pressure.

Minimally Required Organizational Competencies:

• Analytical, Communications and Influencing Skills: Proven analytical ability and deep written and oral communication skills, including ability to persuade others at all levels of the organization.
• Multi-tasking Skills: Ability to manage multiple initiatives at the same time.
• Self-Management and Teamwork: Ability to work independently and as a member of the team, ability to thrive in a matrix organization, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
• Passion for Sexual and Reproductive Health: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.

Required Education, Training and Experience:

• BSc/BA in law, finance, business administration, management or related field.
• 7 years’ experience in compliance (internal control), legal, finance, audit or program management, including experience developing and executing organizational strategies, systems and processes and experience in public or federal accounting is essential for this role.
• Prefer: 5 years’ international non-profit experience, including experience with grants and contracts funded by USAID and foundations.
• Prefer: 5 years’ experience as a compliance officer.
• Prefer: CPA.

Other Information:

• Willingness to travel 50% within the country.
• Uses cellular or desk phone; laptop or desktop computer and excellent computer proficiency is required.