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Secretary – Local Agent in the Administrative Section – Vacancy notice number 295343

The European Union Delegation to the African Union in Addis Ababa is looking for:

Secretary (Local Agent) in the Administrative Section

Vacancy notice number 295343

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the African Union in Addis Ababa works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the African Union and its Commission in areas that are part of the EU’s remit. The establishment of the Delegation in January 2008 was an important political statement by the EU: the recognition that, the African Union and its Commission has become a strategic partner in EU relations with Africa.

We offer

We offer an interesting and challenging post of Secretary (Local Agent Group 3) in the Delegation’s Administrative Section.

The team consists of 10 people and there could be occasionally atypical working hours.

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the direct supervision and responsibility of the Head of Administration, providing support, expertise and assistance in following main tasks and duties are currently required:

• Overall organisational and secretarial assistance in the administrative section;
• Assist the HoA in the management of the administrative section of the office.
• Formatting, editing, and filing of reports and documents;
• Maintenance of the administrative section’s files and common calendar;
• Logistical support to the organisation of meetings/events/missions;
• Assist in the keeping an up to date inventory of stationary, furniture, assets, …
• Liaising with external stakeholders regarding events, logistic, organisational arrangements and all other possible administrative matters;
• Liaise with the secretaries of other departments and where needed take over their tasks during absences
• Perform any other task and support as requested by the Head of Administration.

The base salary will depend on relevant and verified employment experience. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

The expected start date will be as soon as possible depending on your notice period.

Selection Criteria

Minimum requirements / eligibility criteria

We look for a committed and energetic colleague with strong experience and proven track record as secretary/assistant (minimum 3 years). You should have:

1. Medically fit to perform the required duties;
2. Advanced level knowledge of English (C2 level) and fluency in Amharic
3. High school leaving certificate & minimum proven 3 years of working experience related to the job description;
4. Proficiency in ICT required
5. Ethiopian National or right to residence and work in Ethiopia
6. Good standing as citizen/resident

The following will be considered an asset / selection criteria:

• Post high school certificate in Business Administration or Secretarial Studies and/or office Management;
• Work experience in international organisations and/or diplomatic missions;

Required Skills:

1. Personal initiative, flexibility, organisation skills and able to perform duties independently with speed and accuracy;
2. Good team player, able to adapt in a multi-cultural and diplomatic environment;
3. High degree of integrity and discretion;
4. Good communication skills; high sense of prioritisation; organisation and resilience;
5. Capacity to assure quality, speed and accuracy in performing a diversity of tasks in a complex environment;
6. Experience with organising and coordinating meetings with internal and external stakeholders, as well as high level visits;
7. Experience with document management systems;
8. Knowledge of handling information in a professional way.
9. Ability to work under pressure, respond to changing priorities, and maintain a high level of professionalism and resilience.