Department: Programming (PQ)
Band: 7
Reports To: Program Manager-Health
Country/Location: Nairobi/Kenya
Job Summary:
Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners, people of all faiths and secular traditions who share our values and our commitment to serving those in need.
CRS has worked in Kenya since 1965. Over the years, CRS’ focus shifted from direct relief and food distributions to a comprehensive development program that works with partners and enhances local capacity. CRS Kenya programs now support children affected by HIV, and community-based efforts to increase household incomes, improve family health and sanitation, and enhance agriculture livelihoods
The HIV/AIDS Service Delivery Support Activity (HSDSA) is a five-year USAID- funded project located in the Rift Valley. As a lead for the CRS HSDSA project compliance section, you will ensure project compliance with Federal Acquisition Regulations and AIDAR, USAID Policies and USAID / Kenyan mission orders and Implementing Partner’s notices; establish standards and implement procedures to ensure that compliance mechanisms are effective and efficient in identifying, preventing, detecting, and correcting noncompliance with applicable rules and regulations (e.g. the Foreign Corrupt Practices Act, the OECD Anti-Corruption Initiative, etc.); ensure due diligence that USG funds are not being diverted from their development purpose outlined in the contract and are not vulnerable to corruption or extortion; and coordinate with auditors in annual and special audit functions. You will be expected to use established standards, policies, and procedures to assist HSDSA project’s implementation.
Job Responsibilities:
- Provide guidance to staff on terms of award and USG regulations FAR AIDAR /CRS Policies
- Negotiate terms of agreement and lead the implementation of all assigned project procurement as outlined in the detailed implementation plan in line with CRS policies and standards, donor contract requirements, and good practices.
- Ensure learning properly accompanies project activities throughout the project cycle. Support accountability through coordinating project audits and guiding HSDSA staff in their efforts to reflect on project experiences. Analyze implementation challenges and report any inconsistencies and/or gaps to inform adjustments to plans and implementation schedules.
- Coordinate activities across functions and effectively manage relationships with all CRS Kenya HSDSA staff and serve as the liaison between them and CRS HQ contract team to promote good contract management and impact.
- Prepare and coordinate approval of documents that support award transactions with the various contractors i.e. Consultants/vendors etc coordinating closely with HQ and HSDSA project teams to ensure these meets required award standards.
- Develop and or prepare contract related templates for various contractors.
- Manage, retain complete supporting documentation consistent with USAID requirements and CRS policies. These include contracts evaluation of offers/bids, and negotiation/award of contracts
- Review various areas of HSDSA transactions and operations including procurement, Finance, IT , HR as determined by the risk assessment and for conformity and compliance with policies, US Government Auditing Standards and USAID rules and regulations generally accepted accounting principles, as applicable
- Ensure project documentation for assigned activities is complete with all required documents and is filed per agency and donor requirements. Assist with preparation of trends analysis reports and documentation of case studies and promising practices
- Support HSDSA management to improve compliance to both CRS policies, donor regulation and applicable local laws
- Work with HQ and HSDSA project team to draft and prepare donor requests for approvals
- Provide expert advice and timely guidance/analysis on USAID rules and regulations, applicable contract clauses, etc.
- Review all scopes of work, specifications and vendor agreements proposed by HSDSA technical staff for contractual consistency, accuracy, and compliance with CRS policies and USAID regulations;
- Keep abreast of interpret, and provide guidance to staff on donor regulations and policies and provide training on applicable compliance requirements
Typical Background, Experience & Requirements:
Education and Experience
- Bachelor’s degree in Accounting, Finance, Business Administration, Risk & Compliance or related field or equivalent work experience (A certification in the field will be an advantage, e.g. CPA, CIA). Masters’ degree is a plus.
- Minimum of 5 years of work experience in finance, accounting or contract management, ideally in the field of ensuring compliance to the signed contracts in an NGO setting.
- Experience working with international donor agencies, particularly USAID.
- Experience engaging with and writing for a range of audiences, including governments and policy makers, multilateral agencies, and the public (national and international).
- Experience working in a consortium setup on an HIV/AIDS Project.
- Experience in auditing USAID-funded projects is an added advantage.
- Knowledge of FAR, AIDAR, USG Code of Federal Regulations
- Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).
Personal Skills
- Analysis and problem-solving skills with ability to make sound judgment
- Good relationship management skills and the ability to work closely with local partners
- Proactive, results-oriented and service-oriented
- Attention to details, accuracy and timeliness in executing assigned responsibilities
Required/Desired Foreign Language: Able to clearly communicate in written and spoken English
Travel Required: 30% of the time within the project counties
Key Working Relationships:
Supervisory: None
Internal: HSDSA staff, CRS/Kenya Health Unit Staff, CRS/Kenya PQ and MQ departments
External: HSDSA consortium Members, EARO Compliance Team and CRS HQ Contract team.
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
- Trusting Relationships
- Professional Growth
- Partnership
- Accountability
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
How to apply:
Written applications indicating the reference number of position applied for and CV including day-time contact phone numbers, as well as names and contact information of three references should reach the below-mentioned by Close of Business April 26, 2018.
Human Resources Manager
Catholic Relief Services – Kenya Program
E-mail :[email protected]
Note: Catholic Relief Services (CRS) does not charge any fees from applicants for any recruitment. Further, CRS has not retained any agent in connection with this recruitment
CRS’ recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation
More Information
- Job City Nairobi
