Senior Food Assistance Officer – Kyaka II 220 views0 applications

Back ground

World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 82 districts in Uganda implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & community resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Due to expansion in scope of our programmes, we are now seeking for qualified and passionate individuals willing to share in our vision and join our team in the position below.

Position: Senior Food Assistance Officer – Kyaka II

Report to: Food Assistance Manager

Location: Kyegegwa District

Project Duration: 6 Months

Purpose of the position:

The purpose of this role is to provide direct and continuous support to the Food Assistance Officers and other Food Programme staff in maintaining the quality of WV’s commodity programming and management. Areas of focus include project planning, collaboration with WV partners & donors, logistics coordination, distribution, commodity accounting & reporting and local capacity building. This is aimed at ensuring that all food assistance programs are implemented in line with the set standards and objectives.

Key Outputs/Responsibilities.

Program management

• Ensure effective strategic, operational and administrative coordination between all projects within the program, regardless of funding type.
• Ensure that the Food Assistance Officers supervise all the field activities.
• Supervision of field operation through Provision of technical oversight through periodic visits to monitor and review all aspects of the food programming and systems as well as to provide appropriate feedback and recommendation to the FAOs, CBT Officers, Gender and Protection Assistants, Field Coordinators and Food Monitors.
• Ensure that proper food/cash handling and accountability systems are in place including the maintenance of all required records and documentation and installation and operation of CTS at the district level.
• To supervise timely production of distribution reports by the FAO, Field Coordinators and team and consolidate all food assistance reports, ensure its accuracy and timely submission to the supervisors for review;
• Serve as WV focal point and representative of WFP during missions and at coordination meetings;
• Review districts CTS/weekly/monthly/ quarterly reports and ensure they are submitted in a timely manner.

Coordination/ and networking

• Represent World Vision in any meetings related to food program in the area of portfolio as necessary.
• Liaise and meet with donors and other food programming stakeholders for the purposes of networking, information sharing and nurturing partnerships.
• Participate in project design, proposal writing, budgeting process, and engaging various donors during the negotiation process
• Follow up and liaison with Food Assistance Manager to ensure that food pipeline issues are well addressed
• Participate in monthly coordination meetings in the Settlement

Training and capacity building

• Facilitate capacity building of the food team to meet established standards through on-the-job training, workshops, mentoring and other appropriate methods
• Engage in the identification and recruitment of staff.
• Ensure all staff are trained in reporting and documentation.
• Identify and develop talent that could potentially fill and perform highly in key roles in the Project and/or unit.

Accountability and reporting

• Ensure humanitarian accountability systems are in place, functioning complaints Response Mechanism, and all Project Committee at field level ( CHD, CMC, FMC and RWC).
• Ensure all documentation and accountability requirements are in place for new food collection procedures and distribution as per Food Resources Manual/ Donors and or meet the audit standards.

Financial Management and Audits

• Prepare budget for upcoming programs.
• Review all documents to ensure they meet the standards
• Follow-up all previous recommendations and fully implement them
• Monitor funding commitments, project spending against budget, preparation and submission of required program progress and financial reports on a regular basis. Ensure projects responsibly spend up to the level of funding commitment and/or provide adequate explanations for any significant variances.
• Identify and ensure the effective utilization of different funding resources (e.g. sponsorship, non-sponsorship, grant, gifts-in-kind, food, etc.) needed to support program objectives.

Qualifications: Education/Knowledge/Technical Skills and Experience

• Bachelor Degree from a University in Social Sciences or Development Studies..
• Technical Skills: Excellent presentation and report writing skills. Ability to effectively develop rapport and relate to donors, NGOs, and government stakeholders, Must have strong leadership and management skills.
• At least 2 years’ experience in a related field preferably in commodity programming and logistics
• Experience: Direct experience and thorough working knowledge of food aid legislations and regulations of major donors such as United States, WFP and The EU.
• Commitment to capacity building and people development. Knowledge of humanitarian aid standards as well as accountability standards