Senior Grants and Contracts Manager 456 views0 applications

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

Department

Grants & Contracts (GRACON) – Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The finance department, contributes to realizing this purpose through: Innovation in finding solutions which help Pact keep its competitive edge of compliance, risk management, and financial reporting; Collaboration through being approachable and responsive; Simplicity in making the complex understandable; Clarity in communication.

Position Overview

The Grants and Contracts Manager (GCM) is responsible for the efficient and effective administration of prime awards with U.S. Government and non-U.S. Government donors. The responsibility for administrative oversight includes the entire life of an award, focusing on regulatory compliance, assessment and mitigation of business risks, and enforcement of Pact’s policies and procedures. The GCM also serves as a technical resource to Pact staff in interpreting donor rules and regulations and acts as a primary point of contact for contractual discussions and negotiations with donors. In addition to prime award administration, the GCM also provides agreement and regulatory technical and compliance support and advice to sub-grant administration, contracting, and procurement activities under prime awards and new business bid reviews and proposal development. The Grants and Contracts Manager works closely with other members of the Agreement Management team and on cross-functional basis with those within the regional portfolios.

The GCM reports to the Director of Agreement Management, or to others as designated by Director of Agreement Management.

Key Responsibilities

Pre-proposal/Proposal:

• Review, advise and provide input regarding RFPs, RFAs, APSs, and other types of bid requests or donor solicitations and proposal preparation with regards to regulatory, risk mitigation, or potential compliance issues. Prepares and advises regarding teaming agreements, non-disclosure agreements and other similar arrangements with partners.
• Coordinates with the Financial Planning and Analysis team contributing as needed and providing compliance and regulatory input on proposal budgets and budget notes, cost and pricing information, level of effort, indirect cost calculations and presentation.
• Conducts due diligence and preparation of certain regulatory-specific component parts to proposal, such as representations and certifications.

Prime Award Negotiation and Project Implementation/ Sub-award Management:

• Leads the review, comment and negotiation of prime awards with donors, including direct with communications donor.
• Provide guidance to portfolio team, including in-country staff, regarding agreement and donor requirements throughout life of award.
• Facilitate resolution of agreement-related issues and requirements with donor or sub-partner throughout life of award.
• Handles requests to donors, e.g. for approvals, authorizations, or waivers, and facilitates responses to donor inquiries throughout life of the award.
• Reviews sub-awards and supporting documentation and provides guidance to country office staff on sub-award management.
• Reviews and prepares, as needed, of other agreements, contracts, or purchase orders related to project implementation, e.g. leases or commercial vendor agreements.
• Facilitates processing of notices of new awards or award modifications and financial and other data related to subawards.
• Support award document management and monitor compliance with award deliverables and requirements.
• Monitors award throughout its lifecyle for potential business risks and actively engages with cross-functional team on mitigation of risks as they arise.
• Initiates or participates in compliance reviews and supports internal controls reviews and monitoring or facilitation of implementation of corrective action plan, as requested.
• Upon close-down of a project, assists in close-outs, including technical assistance and backstopping to country offices; assist with final disposition of property

Management of Staff

• Responsible for direct supervisor of Grant and Contract Specialist and Grant and Contract Coordinator assigned to portfolio.
• Responsible for training, mentoring and overall performance management of Specialist and Coordinator.

Other Departmental Support:

• Contribute to revisions and development of template documents and manuals and assist in maintaining template documents and manuals.
• Contribute to development of relevant policies and procedures.
• Contribute to periodic regulatory or other guidance/ briefing materials or presentations.
• Provide training on regulatory and other matters to staff across the organization, including remote training to country offices, and lead presentations on awards or other matters.
• Supports and participates in community of practice and other mechanisms for knowledge sharing
• Maintains and administers organization’s reporting in government databases.
• Prepare status or other reports as requested.
• Other tasks as assigned.

Basic Requirements

• Bachelors degree, with preference for a Masters degree
• At least 10 years of relevant experience, including at least 5 years experience working with U.S. Government contracts either with a for-profit or not-for profit implementer or with a U.S. Government agency
• Working knowledge of U.S. regulations and requirements applicable to development assistance and acquisition including OMB Circulars (e.g. A-122), 22 CFR 226 and 22 CFR 228, ADS, FAR, AIDAR, CAS, FFATA, DSSR, FTR

Preferred Qualifications

• Experience in administering U.S. government grants, cooperative agreements, and contracts
• Experience with grants and contracts requirements of other bilateral donors, including Dfid, SIDA, DANIDA, or multilateral donors such as Global Fund, EU, United Nations, or World Bank
• Experience with private foundations, corporate engagement, and corporate donors
• Fluent English and proficiency in another language from a Pact region
• Experience working in multicultural work-environment and decentralized field-driven organization
• Experience supervising others
• Ability to travel internationally periodically

Pact provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, gender, gender identity, sexual orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.