Proposal Development
- Under the supervision of Grants Manager, the Senior Grants and Budget Officer will assist with new budget preparations, including consolidating program inputs and linking to donor format.
- Under the guidance of Grants Manager, conduct a thorough preparation of new budgets and existing grant budget revisions ensuring that all costs are covered and are not under/over budgeted in addition to correct use of the IRC and donor budget formats.
- Calculate and insert the correct Shared Program Cost Allocation for all new grants budgets.
Grant and Budget Management
- Assist with preparing the monthly Budget Versus Actual (BVA) reports and distribute on time.
- Review the budget spending and advice relevant staff on spending status and ask for feedback on all over/under spending.
- Assist to prepare and update spending plan for all active grants in conjunction with the appropriate budget holders on a monthly basis.
- Participate in the monthly BvA meetings and present the spending status. Be responsible to follow the action points based on the comments from the meeting.
- Provide support and feedback to Operations and Program managers for all questions regarding the BVAs.
- In compliance with donor requirements propose and complete timely adjustment journal entries (AJE) required for all BVAs and financial reports.
- Attend and provide support in all grant opening, review and closing meetings.
- Prepare new approved budget line coding (T2 codes) for each new grant and update in SUN system.
- Upload budgets to SUN system.
- Update staff salary mapping, follow up on SPCA table update and propose to FC for review and further approval
- Preparation of monthly salary allocation worksheet and send to all country office staff.
- Advise on budget charge codes to operations and program staff for raising PRs.
Reporting
- Assist in preparations of donor financial reports for review by Grants Manager.
- Make sure the reports are in compliance to donor reporting formats and timely submitted as per contractual requirements.
Country Office Fiscal Year + Operating Budget
- Support in preparations of the Fiscal year Budget and Operating Budget following the IRC standard format to meet the required deadlines.
- Assist to regularly update of the Fiscal year budget that will serve as a guide for all new donor proposals as well help in times of rapid growth, decline of program to inform timely management decisions.
- Provide recommendations for funding shortfall or coverage for each component of the fiscal year budget.
Sub-grant Management
- Provide guidance from finance perspective for sub grant management as per IRC policy and donor requirement.
- Assist Grants Manager in tracking and monitoring of sub grantees and provide training where required.
- Assist in the review of new sub grant budgets and agreements when needed
- Review the sub grant reports in terms of IRC/donor compliance and burn rates and advice FC for necessary action and follow up.
- Make sure the Pre-award assessment is done before the grant is made to sub-grantee. Coordinate with Grants Manager on the pre-award processes.
Training & Capacity Building
- Assist in providing training and support for the country office program and operational staff on proposal budgets, revisions and pipeline and spending plan reports.
- Provide input to Grants Manager in identifying training needs in the area of Budgeting and Grant management for non-finance staff.
- Lead refresher training programs for Field and Program Coordinators, Program Managers to ensure staff are aware of their roles and responsibilities in the area of budgeting and grant management and are updated with new procedures, IRC global initiatives, etc.
How to apply:
Send CV and cover letter clearly indicating the position applied for as the subject to: [email protected] (The Human Resource and Administration department, International Rescue Committee) Deadline**: COB November 28, 2017**. Only shortlisted candidates will be contacted. Whilst all applications will be assessed strictly on their individual merits, qualified women are especially encouraged to apply. IRC is an equal opportunity Employer.
More Information
- Job City Kampala
