Senior Project Officer Grants for DFSA 167 views0 applications

Internal/External Job Announcement

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

For nearly 60 years, CRS has taken the lead in responding to natural and man-made disasters affecting Ethiopia’s most vulnerable communities. Moving beyond emergency response, CRS’ disaster mitigation and recovery projects in drought and flood-prone areas have rebuilt individual and community assets through non-food aid in the form of agriculture, livestock, health, nutrition, and water and sanitation assistance. CRS’s humanitarian work in Ethiopia also provides livelihoods support to farmers and entrepreneurs, promotes gender equality, mobilizes for immunization and mitigates the impact of HIV.

As part of CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following position;

Job Summary:

As a Grants Officer, you will facilitate the achievement of project objectives through coordinating and reporting on all project activities and providing technical guidance and advice to staff and implementing partners advancing Catholic Relief Services’ (CRS) work serving the poor and vulnerable. Your coordination and relationship management skills will ensure that the project for which you are responsible applies best practices and constantly works towards improving the impact of its benefits to those we serve.

 Job Responsibilities:

·       Organize and lead the management of project grant activities as outlined in the detailed implementation plan and approved annual budgets in line with CRS financial management and sub-recipient policies and standards, donor requirements, and good practices.

·       Work with DFSA partners to review and explain budget levels, timelines, allowability, etc. and plan quarterly/yearly expenditures. Process financial documents (advances and liquidations) submitted by DFSA partners and verify that they are accurate and validated by support documentation.

·       Ensure learning properly accompanies project grant activities throughout the project cycle. Support accountability through coordinating project evaluation activities regarding budgeting and compliance to CRS and USAID regulations and guiding partners in their efforts to reflect on project experiences. Analyze budget and expenditure implementation challenges and report any inconsistencies and/or gaps to inform adjustments to plans and budget implementation schedules.

·       Coordinate and oversee working relationships with all local project stakeholders and serve as the liaison between them and the project team to mobilize partners and promote project grant activities and impact.

·       Supervise and perform ad-hoc inspections of various processes and resources at project sites to ensure timely project activities implementation in line with requested budgets and expenditure reports and adherence to established process standards and procedures. Ensure proper tracking of resource use for project activities through periodic budget reviews and follow-up with and assistance to implementing partner.

·       Support and coordinate capacity building and technical support activities (financial management and compliance) to ensure assigned project grant activities are implemented per CRS and donor financial and compliance guidelines and standards as well as managing risk.

·       Ensure project documentation for assigned activities is complete with all required documents and is filed per agency and donor requirements. Assist with preparation of spending analysis reports for CRS expenditures as well as those of partners.

·       Participate on the sub-recipient financial monitoring process to conduct regular monitoring on JEOP partners’ internal control system, support partners to develop internal control improvement plans and make a close follow up and support for the actual implementation of these plans.

·       Coordinate provision of any logistical and administrative support to staff and partners.

Typical Background, Experience & Requirements:

Education and Experience

·       Bachelor’s Degree in Business Administration, Finance, Accounting, or other relevant field. Masters preferred.

·       2 years’ experience for 2nd Degree or 5 years for 1st Degree ideally in the field of Business Administration or Finance, with an NGO.

·       Additional education may substitute for some experience; additional experience may substitute for some education.

·       Experience working with partners, participatory action planning and community engagement.

·       Staff supervision experience a plus.

·       Experience monitoring projects and collecting relevant data.

·       Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).

Personal Skills

·       Analysis and problem-solving skills with ability to make sound judgment

·       Good relationship management skills and the ability to work closely with local partners

• Proactive, results-oriented and service-oriented
• Attention to details, accuracy and timeliness in executing assigned responsibilities

Required/Desired Foreign Language: English

Travel Required: Up to 40% field travel 

 Key Working Relationships:

Supervisory: Deputy Chief of Party (DCOP)/Finance and Compliance- DFSA

Internal: DFSA Chief of Party, DFSA DCOP Finance and Compliance, DFSA Purpose leads and other staff

External:  DFSA partner; Mercy Corps, MCS, HCS and CCL

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

·       Trusting Relationships

·       Professional Growth

·       Partnership

·       Accountability