World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 82 districts in Uganda implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & community resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for qualified and passionate individuals willing to share in our vision and join our team in the position below.
Position: Stores and Assets Officer
Report to: Senior Administration Officer
Location: Kampala – National Office
Purpose of the position:
The Stores and Assets Officer will support the administration and procurement units to manage inventories and receiving goods from respective suppliers. The Store Officer will responsible as central receiver in Provision systems.
The jobholder will responsible to register all WV Uganda fixed assets and update the assets status in quarterly basis to management. This position would therefore suit someone who has strong technical experience in inventory or asset management, whilst also having good skills in operating Ms. Excel.
Key Outputs/Responsibilities.
Inventories and Fixed Assets Management:
- Conduct and coordinate physical assets verification of ALL offices.
- Gather and record asset details (brand, specification, serial number price etc)
- Preparations for valuation of assets in line with procurement procedures.
- Post consolidated asset repots to FFR database
- Preparations for viewing of the assets
- Prepare bid documents for disposal with support from procurement
- Reports compiled, generated and filed within 48hours and shared with the different departments which returned the items.
- Consistence in reaching out to projects, disposing at local level for communities to benefit.
Central point for receiving and issuing of goods:
- Provide internal and external customer care with support that reflects world Vision core values.
- Responsible for receiving goods from respective suppliers and ensure that the items received are as per the purchase order.
- Requesting the supplier to pick up defective items, or by arranging for transport to the supplier’s warehouse.
- Items received should be properly serialized or coded and stored in specific areas of the store for ease of retrieval. The stores officer ensures that received items are well stored in a safe manner.
- Perform the central receiving role in Provision and ensure timely submission of invoices to finance.
- Updating bin cards and stock cards daily, signing them off and balancing with the quantities in the shelves and it is a continuous process.
- Receiving, issuing and correctly locating items to the respective stake holders under appropriate stores regulations and documentation such store issue notes and proper signing in the store issue book in a consistent manner.
- Recording of over/under deliveries in under delivery book
- Engraving and recording of all assets before issuing them out.
- Preparations for transportation of items to the field offices.
- Tracking of all assets received and update this on a continuous basis.
- Each issued item should be properly documented for future reference and accountability.
- Establish Just in time (JIT) system to mitigate storage risk
- Provide internal and external customer care with support that reflects world Vision core values.
Store Management:
- Stores well-arranged and organized.
- Easy accessibility to items in store.
- Tidy Stores conducive for working in.
- Access controls in place and observed.
- Monitoring the life span/expiry date of items kept in store
- Sending out invitation to other departments to participate in the exercise.
- Overseeing the physical stock count.
- Compiling of data and translating into inventory at hand report.
Asset Disposal:
- Receiving Items for disposal and quarantine them.
- Compiling of disposal lists, forwarding them for review by relevant personnel and forwarding to the National Director for approval.
- Preparations for valuation of assets in line with procurement procedures.
- Ensure that appropriate method of disposal is utilized at any one time.
- Prepare bid documents for disposal with support from procurement
- Actual disposal exercise using the appropriate method
- Reports compiled, generated and filed within 48hours and shared with the different departments which returned the items.
- Consistence in reaching out to projects, disposing at local level for communities to benefit.
- All related disposal costs are allocated and forwarded to Finance for appropriate actions
Facilities Management:
- Assist in office equipment maintenance
- Support clusters, ADPs and regions in stores procedures and guidelines for facilities management
Qualifications: Education/Knowledge/Technical Skills and Experience
- Bachelor’s degree in Business Administration, Logistics and Supply Chain or related field.
- At least 2 year relevant experiences in stores maintenance and inventory management
- Strong technical knowledge in managing inventories with good background in computer skills of Microsoft Excel.
- High integrity and proven commitment to accountability practices
- Proactive personality, self-driven and strongly motivated.
- Proven ability in the implementation of large-scale programs
- Relationship management/networking, and coordination.
- Good interpersonal skills, strong communication skills, both verbal and written.
- Excellent management, analytical and negotiation skills
Strong information technology skills
More Information
- Job City Kampala
