Supply and Logistics Officer 57 views0 applications

Oxfam is an international confederation of 17 organizations (affiliates) committed to creating a just world without poverty. In Nigeria Oxfam works in the areas of Economic Justice/Sustainable Livelihoods, Humanitarian Programming to save lives, Advancing Gender Justice and Good Governance, adopting a right based approach.

We are recruiting to fill the position below:

Job Title: Supply and Logistics Officer

Location: Birnin Kebbi, Kebbi
Type of appointment: Fixed-term Contract
Contract duration: 12 months” (With Possibility of renewal depending on budget and performance)
Work schedule: Full-time” (40 hours per week)
Reports to: Consortium Project Manager
Start date: January 1, 2026
Status: National Position

Context

• To support project teams and partners with high-quality supply chain and logistics services, enabling effective implementation of the EU-SUSI project in Kebbi State.
• This includes ensuring transparent procurement, timely delivery of goods and services, strong asset control, efficient fleet management, and safe operational environments.

Objective of the Position

• The Supply and Logistics Officer will provide technical and operational support in procurement, logistics, fleet, asset management, warehousing, facilities, and general administration to ensure effective, transparent, and accountable logistical support to Oxfam’s EU-SUSI project team in Kebbi State. The role will liaise closely with programme teams to ensure that all logistical components are adequately incorporated into planning, coordination, and implementation of project activities.

Key Responsibilities
Procurement and Supply Chain Management:

• Oversee and manage all procurement requirements of the Kebbi project office in line with Oxfam and donor procedures.
• Implement procurement activities using approved tools and forms (PRs, RFQs, POs, GRNs, bid analyses).
• Conduct market assessments to determine availability, cost, and suitability of goods/services.
• Support development and monitoring of project procurement and supply plans.
• Maintain an updated database of prequalified vendors; establish framework agreements for recurrent procurements.
• Ensure accurate and complete procurement files with supplier invoices containing valid TINs.
• Provide monthly procurement and logistics performance reports, highlighting gaps, challenges, and mitigation actions.
• Enforce adherence to Oxfam’s procurement thresholds, approval matrices, and anti-fraud safeguards.
• Ensure transparent vendor selection processes based on pre-set criteria and Oxfam ethical standards.

Transport, Fleet & Travel Coordination:

• Manage and track all project vehicles using Oxfam-approved platforms (e.g., TerrMar).
• Coordinate daily vehicle allocation for staff, partners, and visitors.
• Supervise drivers and ensure compliance with Oxfam fleet standards and road safety rules.
• Maintain accurate vehicle records including logbooks, repair histories, licenses, and insurance documents.
• Ensure timely renewal of vehicle and driver licenses, insurance, and related documentation.
• Prepare monthly fuel usage and fleet performance reports.
• Ensure regular vehicle preventive maintenance schedules are adhered to.
• Conduct regular checks on vehicle roadworthiness and safety compliance

Asset & Facility Management:

• Register, tag, and maintain updated records of all Oxfam assets and equipment.
• Conduct regular asset verification and annual physical inventory counts in line with Oxfam procedures.
• Monitor movement, transfer, and assignment of assets; update asset registers accordingly.
• Support replacement, repair, and disposal processes with proper documentation.
• Track lease agreements, rental payments, and facility maintenance schedules.
• Manage office repairs, liaising with landlords and service providers.
• Maintain a directory of approved service providers (IT, plumbing, electrical, generator, carpentry, etc.).
• Support IT Officer in identifying and escalating internet and network issues.

Warehousing and Stock Management:

• Ensure proper storage, safety, and segregation of goods based on Oxfam standards.
• Maintain accurate stock records and tracking systems.
• Oversee loading/unloading and ensure safe receiving and dispatch processes.
• Conduct regular stock reconciliations, reporting discrepancies immediately.
• Ensure proper housekeeping, safety, and security of warehouses.
• Maintain up-to-date inventory lists with serial numbers, project codes, condition, and location.
• Prepare monthly warehouse/stock reports and support year-end inventory verifications.

Office Administration & General Operations:

• Maintain organized filing systems for all logistics and procurement documents.
• Manage hotel bookings, venue arrangements, and workshop logistics.
• Monitor utility usage (electricity, water, fuel) and ensure cost-effectiveness.
• Ensure proper use and maintenance of office generator and fuel consumption records.
• Provide operational support for staff travel, communication systems, and office equipment.
• Supervise support staff (cleaners, guards) and ensure high performance and adherence to standards.

Compliance, Reporting & Coordination:

• Prepare weekly procurement trackers and monthly logistics reports for submission to Abuja.
• Prepare bi-annual asset register updates to the Abuja office.
• Ensure compliance with Oxfam’s policies on procurement, logistics, fraud prevention, safeguarding, and Code of Conduct.
• Work closely with the finance team to ensure accurate documentation, vendor payments, and audit readiness.
• Support internal/external audits by providing well-organized documentation.

Other Duties:

• Provide logistical support for emergency responses when required.
• Participate in coordination meetings with programme Team and partners.
• Perform any other duties assigned by the Consortium Manager or Supply and Logistics Coordinator

Education / Knowledge & Experience
Education:

• Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, Procurement, or a related field.
• Professional certification (desirable): CIPS, CIPSMN, ISM, or equivalent.

Skills & Experience:

• 3–4 years’ experience in logistics and procurement within INGO, donor-funded projects, or humanitarian settings.
• Experience in fleet, warehouse, and asset management.
• Demonstrated knowledge of Nigerian procurement laws and donor regulations (EU, UN, DFID, USAID, etc.).
• Experience supervising support staff (drivers, cleaners, guards).
• Experience in handling logistics and procurement.
• Experience working in a relatively insecure state-based environment.
• Excellent Logistics, negotiating, supply management, Communication & Interpersonal Skill Level.
• Knowledgeable in Microsoft word and excel application – Level of IT Expertise Required.
• Excellent documentation and record-keeping skills.
• Strong negotiation, vendor management, and market assessment skills.
• Ability to work under pressure and meet deadlines.
• High integrity, transparency, and commitment to Oxfam values.
• Proficiency in MS Office (Word, Excel, Outlook); familiarity with logistics software is an added advantage

Desirable:

• Membership or ongoing certification with a recognized professional body (CIPS, CIPSMN, ISM, etc.)
• Familiarity with logistics systems, processes, and policies (OPAL, EPO, procurement tools, supply chain standards).

Competency:

• Influencing: To engage with diverse stakeholders in a way that leads to increased impact for the organization. To spot opportunities to influence effectively and where there are no opportunities, to have the ability to create them in a respectful and impactful manner.
• Self-Awareness: To develop a high degree of self-awareness around your own strengths and weaknesses and your impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
• Humility: To put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of everyone. we are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

Salary & Scale
Grade Level D1 – Annual Gross Salary (N8,016,695.00).

Note: Candidates residing in Kebbi State are strongly encouraged to apply.