Terms of Reference (TOR) End-of-Project Documentation – African Women Voices for Peace Project 4 views0 applications

1. About ActionAid International Kenya

For over 50 years, ActionAid International Kenya (AAIK) has operated in Kenya as a non-religious, non-partisan development organization committed to ending poverty and injustice. The organization works in solidarity with communities living in poverty and exclusion to shift power to local communities and enable them to lead their own development processes.

AAIK supports communities to hold duty bearers accountable to protect, respect, and fulfill human rights, in line with the Constitution of the Republic of Kenya. The organization works across 25 counties in Kenya, in collaboration with local partners and grassroots organizations, strengthening community systems and advancing rights-based development approaches.

Through its programming, AAIK prioritizes gender justice, women’s leadership, and community empowerment, with a strong focus on enabling marginalized groups, particularly women, youth, and persons with disabilities, to meaningfully participate in decision-making and governance processes.

2. About The African Women Voices for Peace Project

The African Women Voices for Peace Project is a regional initiative advancing women-led peacebuilding, transitional justice, and Women, Peace and Security (WPS) processes in Uganda and Kenya. The project has strengthened the leadership, agency, and collective voice of frontline women and women-led organizations through safe spaces, movement building, policy advocacy, alternative livelihoods, and cross-border solidarity.

As the project approaches closure, there is a strategic opportunity to document and preserve the stories of transformation, resilience, and leadership that have emerged from communities supported through the project in Baringo County, Kenya. The end-of-project documentary will serve as a key knowledge and communications product to support advocacy, donor accountability, organizational learning, and future fundraising.

3. Objective of the Assignment

The overall objective is to produce a high-quality end-of-project documentary and related multimedia products that capture stories of change, lessons learned, and project impact from Kenya and Uganda, for advocacy, communications, institutional learning, and donor visibility.

4. Specific Objectives

The selected service provider will:

1. Capture compelling stories of change from frontline women, women-led organizations, and key stakeholders.
2. Document key project achievements, approaches, and lessons learned through visual storytelling.
3. Produce a flagship documentary film demonstrating regional impact on Women, Peace and Security and transitional justice.
4. Develop short-form video content for social media, campaigns, and donor visibility.
5. Produce audio-visual advocacy materials to support institutional communication and fundraising efforts.

5. Scope of Work

The consultant/firm will be responsible for end-to-end documentary production including:

5.1 Pre-Production

• Inception meeting with project team
• Development of storyboard and filming plan
• Identification of interviewees in coordination with field teams

5.2 Production (Field Work)

• Travel to selected locations in Baringo County
• Conduct participatory storytelling interviews
• Film testimonials from beneficiaries, women leaders, youth, and partners
• Capture B-roll footage (community engagement, livelihoods, peace dialogues)
• Ensure inclusive representation (women, youth, PWDs, rural voices)

5.3 Post-Production

• Editing of long-form documentary (8–12 minutes)
• Production of 5–10 short social media clips
• Color correction, sound design, subtitles, and branding
• Integration of archival footage (where applicable)
• Draft review and feedback incorporation
• Final master delivery in multiple formats

5.4 Deliverables

• 1 x flagship documentary film (8–12 minutes)
• 5–10 short-form video clips (30–90 seconds each)
• Raw footage archive (organized and labeled)
• High-resolution still photos
• Selected quotes and captions for communications use
• 3 project impact stories

6. Methodology

The assignment will adopt a participatory documentary storytelling approach, incorporating:

• Human-interest storytelling techniques
• Survivor-centered and trauma-informed interviewing
• Community-led narrative collection
• Ethical storytelling and informed consent procedures
• Gender-sensitive and disability-inclusive documentation

7. Duration

The assignment will be completed within 21 calendar days, including:

• Pre-production: 3 days
• Field production: 5 days
• Post-production: 13 days

8. Key Personnel / Participants

The documentary will feature (but not be limited to):

• Frontline women peacebuilders
• Women-led organizations
• Survivors and conflict-affected women
• Youth peace actors
• Community and cultural leaders
• Transitional justice stakeholders
• Project implementation teams (Kenya)

Special emphasis will be placed on:

• Women and young women
• Persons with disabilities (PWDs)
• Rural and grassroots leaders
• Cross-border peace actors

9. Expected Outputs and Outcomes

Outputs

• Professionally produced documentary film
• 5–10 short social media clips
• Raw footage and photographic archive
• High-resolution photos
• Project impact stories (3)

Outcomes

• Increased visibility of women-led peacebuilding efforts
• Strengthened advocacy on Women, Peace and Security (WPS)
• Enhanced donor accountability and confidence
• Improved institutional learning and storytelling capacity

10. Ethical Considerations and Safeguarding

The service provider must adhere to:

• Informed consent procedures for all participants
• Survivor-centered and trauma-informed storytelling
• Confidentiality where required
• Protection of minors and vulnerable persons
• Do-no-harm principles in conflict-affected settings
• Approval of all final materials before dissemination

11. Required Qualifications of Service Provider

The eligible consultant/firm must demonstrate:

• Proven experience in documentary filmmaking
• Portfolio of social impact or development communication work
• Experience working in gender, peacebuilding, or human rights contexts
• Strong production and post-production capabilities
• Ability to work across Kenya
• Experience in ethical storytelling with vulnerable populations
• Multidisciplinary team (director, cinematographer, editor, writer, sound specialist)

12. Submission Requirements (Quotation Package)

Interested bidders must submit:

1. Technical proposal including approach and methodology
2. Work plan and production schedule
3. Company profile and team CVs
4. Relevant portfolio/sample works (links or reels)
5. Financial quotation (itemized budget in Kenya Shillings)
6. Valid business registration documents
7. References from at least two similar assignments

13. Evaluation Criteria

Proposals will be evaluated based on:

• Technical approach and methodology
• Relevant experience and portfolio
• Team capacity and expertise
• Financial proposal

14. Reporting and Supervision

The service provider will report to:

• Communications Coordinator (primary contact)
• Project Manager (overall oversight)
• MEL Coordinator (validation of content alignment)

All deliverables must be reviewed and approved before final submission.

15. Payment Terms

Payments will be made in full upon completion of the assignment.

N/B: Logistics— ActionAid Kenya will cater for transport and accommodation.

How to apply

Applications to be sent to [email protected] as soon as possible.