REFERENCE NUMBER: TIK/OPs/007/2023
DESCRIPTION: Consultancy to review Human Resource Manual, Related Policies and Procedures
DEADLINE DATE FOR SUBMISSION OF EOI: 21st July 2023
POSTING DATE: 12th July 2023
Organizational profile
TI-Kenya is a not-for-profit organization that seeks to contribute to developing a transparent and corruption-free society through good governance and social justice initiatives. TI-Kenya is one of the autonomous chapters of the global Transparency International movement that is bound by a common vision of a corruption-free world. The global movement provides a platform for sharing knowledge and experience, as well as developing strategies to respond to regionally distinct patterns of corruption.
TI-Kenya works towards a transparent and corruption-free society. Registered in Kenya in 1999, the organization has built extensive experience in governance work at the national and county levels. TI-Kenya pursues advocacy, partnerships development, strategic litigation, research, capacity building, and civic engagement as core approaches. TI-Kenya contributes to the development of effective, legal, policy, and legislative frameworks as well as the promotion of national values that support transparency and accountability
Objectives
In close consultation with TI-Kenya’s management, and staff, the main objectives of the consultancy are to:
i) Review the current Human Resource manual and related policies, and align them with the labour laws.
ii) Develop Human Resource guidelines and Standard Operating Procedures (SOPs)/ Internal Control Frameworks in line with the TI-Kenya Strategic Plan.
iii) Review and improve the Administration Policies and Procedures manual in line with recommended industry practices.
Scope of consultancy
The operational scope of this consultancy service will include:
i) Review the current TI-Kenya HR Policies, Procedures manual and related policies against best practices and Labour Laws. The related policies include:
a. Alcohol, Drug and Substance Abuse Policy
b. HIV & Aids policy
c. Hybrid Working policy
d. Flexi Time Policy
e. Induction Handbook and policy
f. Whistle Blower protection policy
g. Prevention of Sexual Exploitation, Abuse and Harassment policy (PSEAH)
h. Child and Vulnerable Adults Protection policy
i. Environment, Health, Safety and Security policies
j. ICT and Data protection policy
k. Confidentiality policy
l. Code of conduct
m. Volunteerism and Internship Policy
n. Cyber Security SOPS
o. Reward Strategies (Official Benchmarking survey process to be considered)
ii) Review existing internal control documents and develop Standard Operating Procedures (SOPs) taking into consideration changes in the internal and external environment.
iii) Review the current TI-Kenya Administration Policies and procedures.
iv) Provide drafts of revised manuals and SOPs for approval by TI-Kenya Management.
v) Facilitate the training of staff members on the updated policies and procedures.
Qualifications and attributes required
Interested individual(s) or consultancy firm (s) should possess the following minimum qualifications:
- Minimum of 7 to 10 years experience in human resource practice and managing/offering related advisory services to institutions/programmes. This includes, but is not limited to development of Operational Manuals, SOPs and internal control frameworks.
- Demonstrated knowledge of the requirements and regulations of Labor Laws and employment statutes
- Demonstrated knowledge of government regulations in Kenya and the Companies Act
- Good knowledge of NGO operations.
- Ability to establish priorities, plan, coordinate, and monitor own work.
- Good interpersonal skills, and ability to work in a consultative and collaborative manner.
Application Process
Interested candidates should submit a concept note regarding this consultancy of not more than 15 pages as a single attachment which should include the following:
i. Description of company/organization/personal profile.
ii. Previous relevant experience – listing previous work relating to the review and development of manuals and standard operating procedures.
iii. CVs of person (s) to carry out the assignment and their contact details. The staff should be members of relevant professional bodies.
iv. Three reference letters from past clients who can attest to previous manuals and SOPs developed.
v. Proposed methodology and proposed consultancy work plans.
vi. Proposed cumulative consultancy fee
Submission of Bids
The deadline for submission of expressions of interest is 21st July 2023.
Applications should be sent by email to [email protected]. Please indicate “TIK/OPs/007/2023- Consultancy to Review Human Resource Manual, Related Policies and Procedures” in the subject line of your email application.
Complaint process
This call for Expression of Interest does not constitute a solicitation and TI-Kenya reserves the right to change or cancel the requirement at any time during the EOI process. TI-Kenya also reserves the right to require compliance with additional conditions as and when issuing the final solicitation documents. Submitting a reply to a call for EOI does not automatically guarantee receipt of the solicitation documents when issued. Invitations to bid or requests for proposals will be issued in accordance with TI-Kenya rules and procedures. Any grievances and or complaints arising from the evaluation process and the final tender award can be addressed, in writing, to:
The Executive Director,
Transparency International Kenya,
Kindaruma Road, Off Ring Road Kilimani,
Gate 713, Suite No. 4,
P.O. Box 198- 00200, Nairobi
Or Email [email protected]
