Biovision Africa Trust (BvAT) is a not-for-profit organization established in Kenya in 2009 and based in the International Centre of Insect Physiology and Ecology (ICIPE) in Nairobi. It is an agent of change and aspires to contribute to alleviation of poverty and improve the livelihoods of smallholder farmers in Kenya and other African countries with agroecology and ecological organic farming. BvAT provides people with a wealth of information and knowledge to achieve good crop yields without relying on expensive chemical fertilizers and pesticides.
BvAT has built competence in the field of linking research and practice to process and disseminate information on appropriate technologies. While helping smallholder farmers, BvAT addresses four target groups with a holistic perspective. It works firstly directly with the smallholder farmers and through multipliers of information for building farmer’s knowledge and capacity. BvAT creates secondly market demand for farmer’s product while working with processors, traders, and consumers. Thirdly, it supports the legitimized institutions of the farmers to build their capacity to advocate for their rights and to establish the needed market functions. Finally, and fourthly, it facilitates building better framework conditions with improved government policies
Technical Software Specification
The Biovision Africa Trust (BvAT) intends acquire a Microsoft Dynamics Office 365 Enterprise Resource Planning (ERP) solution to address the current and future information management system requirements of the Trust’s Donor grants and Projects management, financial management, Travel management, Payroll Management Human Resource management and Procurement management.
BvAT hence invites eligible and qualified firms who are able to demonstrate capability to implement Microsoft Dynamics Office 365 Enterprise Resource Planning (ERP) solution by providing quotations.
The proposed System should consist of the following integrated functions:
- Research Grants and Projects Management
- Sub grants Management
- Finance and Budgeting
- Procurement
- Human Resources and Payroll
- Staff Resources Planning and Recording
- Document Management
Grants and Project Management
The core component of the solution is the Grants and Projects Management module which would involve management and tracking of Grants in all stages of:
- * Proposal Development and Tracking
- Grant Awarding
- Project Management (Initialization-Execution-Closure)
Sub Grants Management
Sub-grants management involves disbursement of funds to a partner. A Partner is a BvAT customer who is contracted to carry out a role in the lifetime of a project. The module will integrate with the grants and projects management module to assess, maintain and record partner transactions.
Finance & Budgeting, Procurement and Human Resources & Payroll
These three modules must be tightly integrated with the grants and projects management.
Staff Resource Planning and Recording
BvAT works on a number of projects concurrently. It is necessary therefore to amalgamate planning for projects taking into account delivery dates, time and skills required for each project. The system would also be required to record work carried out and resources utilized. BvAT is looking to implement a comprehensive resource recording system by project. The resources recorded (e.g. time) may be used for cost allocations to projects.
The Critical functional requirements have been provided under Annex 1.
Other specific requirements on users of the software.
Go to https://biovisionafricatrust.org/job/terms-of-reference-tor-for-supply-and-implementation-of-microsoft-dynamics-365-erp/ for more information**
Pricing
The contract price is based on the lump-sum – please provide the pricing in Annex 2 – Financial Proposal. Please note that prices cannot be changed once the quotation has been submitted. The price shall remain fixed for the entire period of the Contract and shall include all costs, expenses, charges, or fees that the Bidder may incur in connection with this requirement. The pricing must be based on the above summary of number of users for both Onsite (Purchase) Version and Cloud (Subscription) Version of the Microsoft Dynamics ERP.
Client Referencing
BvAT will undertake a site visit to selected clients of the bidders. The vendors must have undertaken a minimum of three similar implementation in a not-for-profit organization. The format for providing client reference is provided under annex 3.
Annexes
Find attached Annexes 1, 2, and 3 :
How to apply
Interested candidates should submit the following:
- Technical proposal indicating their understanding of the assignment, proposed methodology for conducting the assignment and workplan.
- Financial proposal showing the total cost of implementation, breakdown of consultancy costs (including man days for each team member), travel and other costs associated to this assignment
- Detailed curriculum vitae of the consultant(s) to be involved in the assignment, with university certificates and relevant supporting documents.
All quotations shall be submitted through the following e-mail address [email protected] with the subject heading: Supply and implementation of Microsoft Dynamics office 365 ERP for Biovision Africa Trust.
The closing date for applications is 29th September 2021. Only shortlisted candidates will be contacted for interviews.
More Information
- Job City Nairobi
