Terms of Reference (ToR) for the Consultancy for the provision of Occupational Safety and Health Audit Services 98 views0 applications

About ChildFund

ChildFund is a child-focused international development organization that works throughout Asia, Africa, and the Americas to connect children with what they need to grow up healthy, educated, skilled and safe, no matter where they are. In Kenya, ChildFund works through 11 Local Partners (LPs) and 2 direct implementing partners spread across 27 counties serving approximately 1.5 million children, families, and community members. We implement programs on Child Protection, Household Economic Strengthening, Early Childhood Development, Education, WASH (Water, Sanitation and Hygiene), Food Security and Livelihoods, Emergency Response, Health & Nutrition, Climate Change & Resilience Building.

Objective of the Consultancy

ChildFund Kenya intends to carry out Occupational Safety and Health Audit by engaging a competent professional or firm to conduct the same as illustrated below.

The objective of this consultancy is to ensure that ChildFund Kenya Country Office (CO) comply to the Legislative Act of Occupation Safety and Health at the work place.

The Consultant is expected to conduct an exhaustive Audit on all areas as mentioned below in the Scope of work. Review the current ChildFund Kenya health and safety measures in place, collect and analyze data on the status in consultation with the Human Resource Director (HRD), Administration Specialist, Safety and OSH Committee and conduct a literature review on the current best practices in OSH as far as the Audit objective is concerned.

The awarded vendor shall carry out the activities listed here below and provide the deliverables specified.

OCCUPATIONAL SAFETY AND HEALTH AUDIT

The audit criterion will be based on;

• Occupational Safety and Health Act, 2007 and Subsidiary legislations.
• The Code of Practice on Occupational Safety and Health Auditing.

1.1 Objectives of the audit

The main objective of the survey is to identify and make recommendations for eradication of any potential safety and health risks associated with the infrastructure, tools and equipment, processes, procedures, and work environment at the workplace.

The Specific objectives include:

• To assess and evaluate the effectiveness of the organization’s safety management systems.
• To identify hazards in the workplace.
• To verify compliance with the applicable standards.
• Document the finding and make recommendations.

Deliverables

• Draft copies of the prepared reports for review & input prior to preparation of final
• Report.
• The report shall also include a corrective action plan based on audit findings.
• Three (3) hard copies of the final report for Acknowledgement by the Client, Safety and Health Advisor, and Directorate of Occupational Safety and Health Services (DOSHS);

FIRE SAFETY AUDIT

The audit criterion will be based on;

• The Fire Risk Reduction Rules, 2007
• The Code of Practice on Fire Safety Auditing

Objectives of the audit

The objectives of the audit include the following.

• To meet the legal requirements of the Occupational Safety and Health Act, 2007 and the Factories and Other Places of Work (Fire Risk Reduction) Rules, 2007.
• To identify and draw attention to fire risks and hazards and the means by which loss can be minimized.
• To assist the management to minimize fire hazards at the workplace.

Deliverables

• Draft copies of the prepared reports for review & input prior to preparation of final report.
• The report shall also include a corrective action plan based on audit findings.
• Three (3) hard copies of the final report for Acknowledgement by the Client, Safety and Health Advisor, and Directorate of Occupational Safety and Health Services (DOSHS).

OCCUPATIONAL STATUTORY RISK ASSESSMENT

This Report is prepared in line with:

• Section 6 (3) and 6 (4) of the Occupational Safety and Health Act, 2007 of the laws of Kenya.

Objectives of the audit

• To document on the health and safety risk status of the company through Hazard identification and assessment of the workplace operations.
• To advice the occupier on matters relating to improving Occupational Health and Safety risks.
• To submit copies of the risk assessment to the Directorate of Occupational Safety and Health Services for follow up.

Deliverables

• Draft copies of the prepared reports for review & input prior to preparation of final report;
• The report shall also include a corrective action plan based on audit findings.
• Three (3) hard copies of the final report for Acknowledgement by the Client, Safety and Health Advisor, and Directorate of Occupational Safety and Health Services (DOSHS);

Location

ChildFund Kenya Office, Waiyaki Way Westlands

Tentative Schedule

The assignment will commence in May 2024, and completed before June 15, 2024.

Consultants’ Qualifications

The consultant must have the following competencies:

• The consultant awarded the contract must be accredited and approved Safety Advisor/Auditor and registered by DOSH to audit, review, analyse and advise Organization on effective implementation of safety at the working place accordance to OSHA.
• Be a degree holder with a minimum qualification of Diploma in occupational safety and health from a recognized institution and should have at least five years proven practical experience in OSH Audits.
• Must have led at least four similar Audit in the past three years.
• Should have demonstrated understanding, knowledge, skills on Occupational Safety and Health.
• Familiar with the relevant policies and laws on the subject
• Excellent analytical and report writing skills.
• Excellent written and spoken English.

Payment mode

Payment will be done upon submission and acceptance of the final audit report by ChildFund Kenya.

NB:

• The Consultant’s compensation shall be paid within 30 days from receipt of a proper invoice unless otherwise specified.
• Payment will be made by Bank transfer unless otherwise specified.
• The payment shall be subjected to 5% withholding tax as required by the Law at the time of payment.

Proposal Submission

Bidders are required to submit a technical and cost proposal. In addition, the consultant should provide at least 3 references for similar assignments successfully undertaken in the last 3 years.

Bidding documents will include:

• Technical proposal with CVs of the technical team that will undertake the assignment.
• Work plan and timelines.
• References for similar previous work done.
• Financial proposal quoted in Kenya shillings including taxes.
• Regulatory and compliance documents including:
  • Certificate of Registration/Incorporation.
  • Business permit
  • KRA PIN Certificate.
  • KRA Tax Clearance Certificate
  • Company/Organization Profile.

Evaluation of the proposals will be made by ChildFund Kenya who may engage in an interactive process with shortlisted applicants to further specify the scope and methodology to be used as well as budget, deliverables, and deadlines.

ChildFund Kenya is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children. The consultant will be expected to read and become familiar with ChildFund’ s Safeguarding Policy and the standards described therein.