Position Title: Transparency & Compliance Intern
Department: Transparency & Compliance
Location: Nairobi
Reporting To: Senior Transparency & Compliance Officer
About ACTED
ACTED is an international NGO established in Paris in 1993, with a triple humanitarian, development and humanitarian mandate. Registered in Kenya since 2004, Acted has a national office in Nairobi with partners, staff, and operations across various counties. Acted’s strategy in Kenya is rooted in the 3ZERO approach (ZERO Exclusion, ZERO Carbon and ZERO Poverty) – which recognizes the intersectionality between poverty, social exclusion and marginalization, and the climate crisis. Acted’s interventions in Kenya aim to advance poverty reduction, promote social inclusion, and strengthen climate resilience through an integrated, holistic approach. This includes (1) supporting local civil society to lead humanitarian action; (2) enhancing climate resilience through restoring degraded ecosystems – in partnership with the communities they serve, and (3) accelerating innovative, entrepreneurial solutions to climate change and social challenges – and finally, across all pillars, Acted aims to empower women, youth and marginalized groups to lead and take agency through its programmes.
ACTED is looking for a motivated and committed team player to join its Nairobi office as a Transparency & Compliance Intern based in Nairobi.
Purpose of the Position
The Transparency & Compliance Intern will support the Compliance Department in ensuring adherence to internal policies, donor regulations, and best practices. The intern will assist in maintaining proper documentation, performing risk assessments, and preparing for audits. This role offers hands-on experience in compliance and audit processes.
Key Responsibilities
1. Compliance: FLAT Internal Procedures and Documentation
- Assist in ensuring adherence to FLAT (Finance, Logistics, Administration, and Transparency) internal procedures.
- Take part in the compliance review process and ensure that the documentation complies with ACTED’s procedures through the following tools:
- FLA02: on a monthly basis, report any non-compliance, and propose Action plans and areas for improvement if necessary.
- FLA05: review of invoices and quotes.
- Check and ensure the completeness of FLAT files on Archive 2.0.
2. External Audit Preparation and Follow-Up
- Assist in reviewing support documents to prepare for external audits.
- Help identify potential risks in documentation and liaise with the Senior Transparency & Compliance Officer to address them.
- Support in the implementation of audit recommendations and maintain an organized archive of audit documents.
3. Internal Audit Assistance
- Participate in spot checks and internal audits.
- Help in preparing audit Terms of Reference and audit checklists as requested.
- Assist in drafting internal audit reports and following up on recommendations.
4. Documentation and Reporting
- Assist in maintaining and organizing compliance documentation, including FLAT folders and partner files.
- Help in preparing and updating monthly Compliance Report. (MCR)
- Support in tracking of audit recommendations and their implementation.
5.Implementing Partners
- At the request of the Senior Transparency and Compliance Officer, Support in undertaking due diligence for new and existing implementing partners.
- At the request of the Senior Transparency and Compliance Officer, assist in conduct financial reviews and provide quality reports with actionable recommendations to implementing partners.
- Ensure proper archiving of implementing partner documents with regular follow-ups to ensure completeness.
- Assist in conducting Quarterly Risk Mitigation Follow ups for Implementing partners.
- Assist in capacity building and provide support to implementing partners as needed.
6. Additional Responsibilities
- Undertake any other duties as may be requested by the supervisor.
Key Deliverables
- Timely and accurate updates of project folders and FLAT documentation.
- Monthly Compilation of monthly compliance report annexes.
- Support in ensuring compliance with audit requirements and donor regulations.
- Quality and timely financial reviews and due diligence reports for implementing partners.
- Effective communication and collaboration with team members and other departments.
Qualifications and Competencies
- Recently completed a degree in Finance, Accounting, Business Administration, or a related field.
- Strong analytical and organizational skills.
- Proficiency in Microsoft Office, particularly Excel and Word.
- Keen attention to detail and ability to work under minimal supervision.
- Basic knowledge and Interest in compliance, audit, and risk management in the non-profit sector.
How to apply
Interested candidates who meet the required profile are invited to submit their applications, accompanied by a cover letter and detailed curriculum vitae as a single document (with the cover letter on the first page and the CV starting on the second page), including the names and contact information of up to two referees to [email protected] . Applications must be received on or before 5:00 PM on 10th Feb 2026 with the subject line: Transparency & Compliance Intern_Nairobi.
Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.
Please note;
- Shortlisting will be conducted on a rolling basis.
- Only shortlisted candidates will be contacted.
- ACTED reserves the right to fill this internship position before the advert deadline.
- ACTED will not request any payment at any stage of the recruitment process. Furthermore, ACTED has not engaged any agent or third party in connection with this recruitment.
ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
ACTED is an Equal Opportunity Employer.
