Workshop Rapporteur 16 views0 applications

Overview

1. Project Name: Schools2030
2. Location: Mombasa and Lamu Counties
3. Type: Short-Term Contract
4. Application Deadline: 29th May 2026

Background

The Aga Khan Foundation is a leading global development organisation working to tackle the root causes of poverty. For more than 50 years, we have helped create strong community institutions that support sustainable, locally-driven initiatives to improve the lives of millions of people. By combining local knowledge with global best practices, we strive to bring about transformative and long-lasting improvements to quality of life.

Working alongside the agencies of the Aga Khan Development Network and through partnerships with local communities, civil society and business as well as governments and international aid agencies, we are building a future where we all thrive together.

Schools2030

Schools2030 is a global movement for holistic learning and teacher leadership. The movement brings together a diverse coalition which includes educators, school leaders, civil society, researchers, international organisations and government across ten countries and 1,000+ schools and community learning sites.

The goal of Schools2030 is to improve quality teaching and holistic learning, and to foster resilient education systems across the world, including those living in remote regions and those facing multiple forms of marginalisation and crises. This is done through a focus on teacher agency – recognising educators as leaders, innovators and active agents in education reform.

Purpose of the Assignment

The rapporteur will support the accurate and timely documentation of workshop proceedings by capturing and synthesizing key discussions, decisions, and action points. The role ensures that outputs are clearly structured to inform reporting, learning, and follow-up actions.

Scope of Work

The rapporteur will:

• Attend all assigned sessions (physical or virtual) and actively listen to discussions
• Capture key highlights, including:
  • Demographics of workshop participants.
  • Main discussion points.
  • Key insights and reflections.
  • Feedback provided by participants on programme improvement.
  • Decisions and agreements reached.
  • Action points and responsible persons.
• Synthesize discussions into clear, structured notes (not verbatim transcription)
• Engage with facilitators or School2030 team where clarification is required
• Produce a comprehensive report consolidating all highlights and notes captured.
• Revise report based on feedback from the team and submit a comprehensive final report.

Ethical and safeguarding standards

The Rapporteur must:

1. Sign AKF’s Safeguarding Statement of Commitment
2. Abide by AKF’s Safeguarding Manual, AKF Code of conduct and communication standards.
3. Observe and uphold confidentiality and ethical reporting standards, ensuring accurate documentation while respecting participant privacy and appropriate professional boundaries.
4. Report any safeguarding concerns immediately.

Deliverables

• Daily session summaries (if applicable)
• Draft consolidated report within 2–3 days after the event
• Final revised report incorporating feedback within 2 days of receiving comments

Duration of Assignment

The assignment will cover the duration of the workshops (1-day, 2-day or 3-day workshops), and include preparation, active reporting days, and post-event report finalisation.

Reporting Line

The rapporteur will report to the designated Schools2030 programme staff.

Required Qualifications and Experience

The ideal candidate should have:

• Minimum diploma in social sciences, education, development studies, communications, or related field.
• At least 1-2 years of experience in documentation, research, programme reporting or rapporteur role.
• Proven experience as a rapporteur, note-taker, or in documentation of workshops/conferences
• Strong writing, synthesis, and analytical skills.
• Ability to capture key messages accurately and concisely under time constraints
• Excellent command of written and spoken English
• Proficiency in Microsoft Word and report formatting
• Strong attention to detail and ability to meet tight deadlines
• Familiarity with education, development, or related sectors is an added advantage
• Previous experience working with the Aga Khan Foundation or within the development sector is an added advantage.

Key Competencies

• Active listening and comprehension
• Critical thinking and synthesis
• Professionalism and confidentiality
• Time management and responsiveness

How to apply

Application Instructions

Interested candidates should submit the following:

1. Updated CV.
2. Brief cover letter highlighting relevant experience as well as current location.
3. Copies of academic certificates. Transcripts are not accepted.
4. Valid certificate of good conduct.
5. Contact details of three referees.
6. Reference letters from previous engagements held.

Submit applications to [email protected] by 29th May 2026 with the subject line: Rapporteur Application

AKF Is an Equal Opportunity Employer and is Committed to Safeguarding and Promoting the Welfare of Children and Vulnerable Adults and Expects all Staff and Partners to Share this Commitment.