Administrative Assistant, Program Support for USAID/Kenya East Africa, Kenya 338 views3 applications


Administrative Assistant , Program Support for USAID/Kenya

East Africa, Kenya

Project Summary: 
The project objectives are geared to support and strengthen the current USAID/Kenya East Africa strategy in meeting day to day information needs in order to make informed program management decisions, as well as to provide substantive support with qualitative, quantitative, and analytical information to assist in continually assessing and evaluating the Mission’s development hypothesis.  It also assists the Mission with its public education goals by providing qualitative and anecdotal evidence on the effects of projects on the lives of individual beneficiaries.

Position Summary:
The Administrative Assistant supports the finance, operations and technical teams and will perform other administrative duties, including coverage for reception, as requested.

**Please note: Only Kenyan citizens are eligible for this position.**

Responsibilities:

  • Support administrative and finance activities by organizing and archiving information.
  • Assist staff with overflow work including word processing, data entry and internet research tasks.
  • Perform errands in support of assigned tasks, such as post office deliveries or pickups, project purchases or other miscellaneous tasks.
  • Perform follow up calls to provide confirmation of receipt of official correspondence, reservations, and other communications.
  • Maintain office and purchase order files, databases and assist with recording the purchasing of supplies.
  • Support procurement actions of office supplies and materials (e.g., for workshops) and ensure an adequate supply of office materials (paper, toner, stationary, cleaning substances, toiletries etc.) for the day-to-day running of the office.
  • Welcome and attend to all office guests and answer the office telephone.
  • Any other assignments as determined by project needs.

Qualifications:

  • Minimum two (2) years of experience in administrative and/or operational management, preferably with an international organization.
  • Bachelor’s degree in administration or related discipline.
  • Strong ability to pay attention to detail and follow instructions.
  • Exceptional computer skills in MS office programs
  • Excellent English writing skills and speaking ability.

More Information

  • Job City Nairobi
  • This job has expired!
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The United States Agency for International Development (USAID) is the United States Government agency which is primarily responsible for administering civilian foreign aid.

President John F. Kennedy created USAID from its predecessor agencies in 1961 by executive order. USAID's programs are authorized by the Congress in the Foreign Assistance Act, which the Congress supplements through directions in annual funding appropriation acts and other legislation. Although it is technically an independent agency, USAID operates subject to the foreign policy guidance of the President, Secretary of State, and the National Security Council.

USAID operates in Africa, Asia, Latin America, the Middle East, and Eastern Europe.

USAID is the lead U.S. Government agency that works to end extreme global poverty and enable resilient, democratic societies to realize their potential.

In an interconnected world, instability anywhere around the world can impact us here at home. Working side-by-side with the military in active conflicts, USAID plays a critical role in our nation’s effort to  stabilize countries and build responsive local governance; we work on the same problems as our military using a different set of tools. We also ease the transition between conflict and long-term development by investing in agriculture, health systems and democratic institutions. And while USAID can work in active conflict, or help countries transition from violence, the most important thing we can do is prevent conflict in the first place. This is smarter, safer and less costly than sending in soldiers.

USAID extends help from the American  people to achieve results for the poorest  and most vulnerable around the world. That assistance does not represent a Democratic value or a Republican value, but an American value; as beneficiaries of peace and prosperity, Americans have a responsibility to assist those less fortunate so we see the day when our assistance is no longer necessary.

USAID invests in ideas that work to improve the lives of millions of  men, women and children by:

  • Investing in agricultural productivity  so countries can feed their people
  • Combating maternal and child  mortality and deadly diseases like  HIV, malaria and tuberculosis
  • Providing life-saving assistance in the  wake of disaster
  • Promoting democracy, human rights and good governance around  the world
  • Fostering private sector development  and sustainable economic growth
  • Helping communities adapt to a changing environment
  • Elevating the role of women and girls throughout all our work
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0 USD Nairobi CF 3201 Abc road Full Time , 40 hours per week United States Agency For International Development (USAID)

Administrative Assistant , Program Support for USAID/Kenya

East Africa, Kenya

Project Summary:  The project objectives are geared to support and strengthen the current USAID/Kenya East Africa strategy in meeting day to day information needs in order to make informed program management decisions, as well as to provide substantive support with qualitative, quantitative, and analytical information to assist in continually assessing and evaluating the Mission’s development hypothesis.  It also assists the Mission with its public education goals by providing qualitative and anecdotal evidence on the effects of projects on the lives of individual beneficiaries.

Position Summary: The Administrative Assistant supports the finance, operations and technical teams and will perform other administrative duties, including coverage for reception, as requested.

**Please note: Only Kenyan citizens are eligible for this position.**

Responsibilities:

  • Support administrative and finance activities by organizing and archiving information.
  • Assist staff with overflow work including word processing, data entry and internet research tasks.
  • Perform errands in support of assigned tasks, such as post office deliveries or pickups, project purchases or other miscellaneous tasks.
  • Perform follow up calls to provide confirmation of receipt of official correspondence, reservations, and other communications.
  • Maintain office and purchase order files, databases and assist with recording the purchasing of supplies.
  • Support procurement actions of office supplies and materials (e.g., for workshops) and ensure an adequate supply of office materials (paper, toner, stationary, cleaning substances, toiletries etc.) for the day-to-day running of the office.
  • Welcome and attend to all office guests and answer the office telephone.
  • Any other assignments as determined by project needs.

Qualifications:

  • Minimum two (2) years of experience in administrative and/or operational management, preferably with an international organization.
  • Bachelor’s degree in administration or related discipline.
  • Strong ability to pay attention to detail and follow instructions.
  • Exceptional computer skills in MS office programs
  • Excellent English writing skills and speaking ability.
2017-05-31

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