Grade Level: 15
Work Location: Southern Region (Karen)
Purpose of Position
To effectively lead, coordinate and ensure quality Design, Monitoring & Evaluation (D, M & E) operations at WVK Regional Office. To effectively execute this mandate, the staff will require to promote learning, ensure adherence to guidelines and standards for the LEAP project cycle, WVK internal/contextualized business processes and other donor specifications as appropriate.
Major Responsibilities
Major Activities | End Results Expected |
Planning in the Programme Cycle, 15% | |
| All AP under the Region have effective design documents completed in time |
| Functional monitoring framework, M&E Plans and tools in place |
| Monitoring plans put in place and in use; evidence by schedules and reports |
| Approved M&E Plans in use (showing contribution of key stakeholders and approved) |
| 100% execution of all the planned surveys and assessment |
| Well adhered to AP Specific M&E Plans |
| 100% timely completion and submission of the Annual Plans for Grants meeting donor requirements |
Technical Support all DME and CB in the Region, 20% | |
| Technically sound and csted AP process and Monitoring Plans and processes |
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| Local programming data/information readily available for reference in decision making and programme evaluation/surveys, |
| TP M&E Plans in place and in use |
| UP to date and retrievable monitoring data in the M&E system |
| Consolidated lessons from review of monitoring data documented and used in improving TP programming |
| Established and usable monitoring Systems in place |
| GIS Field Visit report with recommendations and action |
Quality Assurance and Management through the Programming cycle, 20% | |
| Up-to-date monitoring databases (within the portfolio of projects) and in use in reporting and decision making |
| DM&E Key components and processes meets the quality standards of practices |
| Design documents meets the LEAP and relevant donor specific standards |
| Joint/Integrated Quality monitoring completed and reported |
| Up to date monitoring system (Horizon) |
| Up to date mapping of all project assets and profile |
| Functional data verification plan in place that is aligned to the National Data Quality Management guidelines |
| GIS mapping adheres to the recommended processes and meets the standards and policies of practice |
| All progress and Impact measurements are completed using aprorpiate Statistical Analysis and plan |
| Analysis summaries and appropriate factsheets are generated and shared with relevant stakeholders |
| Survey report meeting completed in time and disseminated to relevant stakeholders Final report filed in appropriate repositories |
Reporting of Progress and Performance, 10% | |
| 100% completion and timely submission of the AP Management Report as per guidelines and schedules |
| Documented learning and monitoring data and reports used in reporting |
| All the AP and Grants Reports in the Region are reviewed and feedback provided for |
| We documented reports meeting donor and standard reporting requirements |
| 100% timely completion and submission of the Semi/Annual Reports meeting donor requirements |
Capacity Building, 10% | |
| Staff engaged in training, mentoring, coaching and practical field experience. |
| We adhered to learning schedule and Reports documented |
| 100% roll out of the new initiatives as per standards and schedules |
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Research, Surveys (Evaluation/baselines) and documentation, 15% | |
| Approved TORs and schedules for surveys meeting the DME Standards |
| Sound Methodology and tools applied in the scheduled surveys/measurements and other studies |
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| Data collection meets acceptable standard/agreed on and documented methodology and quality assurance procedures |
| Data storage and retrieval meeting the policy standards |
| Robust/rigorous analysis according to the indicator detail sheets – Analysis Summary |
| Well documented reflection and learning report on the surveys/study findings |
| Documented evidence of feedback/input provided on the various DME products |
| Up to date implementation of action researches given in regular tracking reports |
Strategic Coordination and collaboration, 5% | |
Establish and maintain links with external organizations for collaboration, networking, resource sharing, materials development, and learning activities in DM&E. | Evidence of functional partnerships with learning institutions on potential research areas for evidence based programming sustained with running agreements/MoUs |
Ensure WVK participation in learning/research forums within the county and National platforms/forums for wider experience gathering and sharing of practice. | Active Learnings for replication from participation in external learning/research forums |
Any Other duty 5% |
Knowledge, Skills and Abilities
- Bachelor’s degree in a relevant field from a recognized University, preferably in Social Sciences (Project Planning and Management, Statistics, Development Studies, Monitoring and Evaluation, Impact Assessments and Accountability) or related studies from a recognized university. Post graduate degree will be an added advantage.
- Minimum of 5 years’ active experience in project cycle management
- Extensive conceptual understanding of and demonstrated practical command for implementing program design/Logical Approach, management and evaluation principles;
- Experience in integrated Programme/Projects design and associated tools development
- Demonstrated ability to train and build capacity of other staff and grassroots institutions for effective Programme delivery
- Must have knowledge and practical experience in Research, organizational learning and documentation and have good writing and editing skills
- In-depth knowledge and understanding of WV working systems, policies and standards will be an added advantage
License, registration, or certification required to perform this position:
- Certification in DME Appropriate systems and software; SPSS, STATA, Epi Info, Ena for SMART, R, Windows Excel, among other Qualitative and quantitative analysis technics
- Certifications in monitoring, Evaluations, data analysis, Project Management and or in documentation/knowledge management, Programme Management for Development Professional (PMD Pro),
Preferred Skills, Knowledge and Experience:
- Ability to design and coordinate surveys (feasibility studies/assessments, baselines, evaluations; using both online and offline platforms
- Good level of proficiency in data analysis techniques/software and data management
- Ability to design M&E tools, surveys, surveillance systems, and evaluations
- Strong interpersonal skills and managerial capacity [Preference]
- Ability to build capacity of staff on relevant technical fields
- Proficiency in written and spoken English.
- Effective in written and verbal communication [English].
- Good interpersonal, organizational and management skills
- Ability to solve complex problems and to exercise independent judgment
- Experience in production of high quality briefs and reports
- Experience in publications of articles/journals
More Information
- Job City Pwani Sub Branch (Mombasa)