DESIGN MONITORING AND EVALUATION ASSISTANTS * 3
REPORTS TO ; WASH COORDINATOR WITH MATRIX REPORTING TO DESIGN MONITORING AND EVALUATION MANAGER
LOCATION; MASERU, QUTHING AND LERIBE
Purpose of the Position
Data Assistants will be responsible for conducting all data collection, monitoring and evaluation activities and capturing all project data at the district and communities levels, ensuring donor standards and tools are followed. Will report to the DM&E Manager. Three positions, one per district: Maseru, Quthing and Leribe.
MAJOR RESPONSIBILITIES
Test monitoring tools
Support the M&E Officer in reviewing and testing the tools to ensure that data will be reliable, and modify them based on testing
Facilitate use of the monitoring system
Support the M&E Officer in development of monitoring plans and finalization of targets
Ensure monitoring guidelines are applied appropriately,
Coordinate monitoring processes and activities at the sites / district levels.
Conduct monitoring processes and activities for assigned sites / districts.
Verify progress results collated from local programming areas in regular reporting
Communicate and utilise monitoring data
Collate monitoring data from across project implementation areas to ensure donor requirements and targets are met
Format monitoring data for project assistants and stakeholders so that it is relevant for different stakeholders
Provide technical support to local programming teams so that they can utilise their monitoring data with different stakeholders
Support project staff to use monitoring data to adapt or refine programmes
Facilitate learning and better practices in monitoring
Support project teams to design and facilitate reflection and lessons learned sessions in relation to monitoring activities
Support local project teams to set up complaints and feedback mechanism
Facilitating monitoring teams to identify own strengths and areas for improvement, to ensure accountability
Support local project teams identify bottlenecks in monitoring and implement strategies for addressing them
Plan baselines assessments and evaluations
Facilitate scoping with key stakeholders, including ToR, strategic indicators, and to clarify what information is needed for each indicator
Develop budget, staffing plans and schedule,
Determine roles and responsibilities to support the measurement process and communicate these
Develop the basic information sheet to clarify and summarize key information from the plan
Plan the logistics for the training of data collectors and the data collection in the field in accordance with ToR
Ensure WV policies on child protection and measurement protocols are clarified and followed faithfully throughout
Develop sampling plan and coordinate with field staff to inform relevant community members, including children
Coordinate with field staff and partners to ensure the appropriate timing schedule for data collection and feedback
Critically analyse and adapt plans as necessary to respond to field reality
Develop or adapt measurement tools
Develop and/or adapt standard tools in consultation with technical specialists and field staff/partners for qualitative and quantitative data collection
Ensure translation of tools into local language if necessary and review for accuracy
Field test the tools with a limited number of households/children to ensure accuracy
Finalize tools based on feedback, review and field testing
Conduct data collection
Participate in training on data collection, held by the DME Manager and project staff
Follow data collection plans and data collection process, in accordance with donor guidance and requirements
Proactively review data to ensure quality data is collected and entered
Implement the data collection process smoothly, following proposer procedures
Manage the safe storage of collected data and ensure policies and protocols for data protection are adhere to
Ensuring ongoing relationships with field staff and local community, including faith leaders and partners
Seek guidance from M&E Officer on critical decisions to deal with issues and problems as they arise, knowing when to escalate the issue, and adapting plans as appropriate
Ensure all data is correctly uploaded in the database system
Analysis and interpretation
Assist the M&E Office with the analysis and interpretation process of both qualitative and quantitative data to ensure quality throughout
Ensure data is correctly cleaned and prepared prior to analysis
Ensure each indicator is analyzed according to the indicator detail sheets and is calculated correctly, using the appropriate software
Ensure data sets and calculation of indicators is stored in the appropriate information management systems
Utilization and Use of Baseline/Evaluation findings
Share the preliminary findings with community members, staff and partners using appropriate means, to validate the findings and seek feedback on the process
Support the M&E Officer in identifying and collecting feedback on the process. Participate in reflection and learning with staff and partners to refine our interpretation of the findings once they have been validated
Knowledge management
Apply basic programme management approaches(develop work plans, monitor, execute and report on work plans)
Facilitate learning from monitoring and evaluation processes
Facilitate proper management of knowledge through WV and donor systems.
Education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.
Analyse and interpret data
Use communication and networking skills
Use report writing skills
Use critical thinking skills
Communicate both technical input and child well-being issues clearly and simply
Use of strong facilitation skills
Use of appreciative inquiry, listening and analytical skills
Be analytical and use research skills as applied to M&E
Statistical skills such as sampling, descriptive and inferential statistics, confidence levels(Software and computation skills)
Project management tools and their use
In depth knowledge of programme design processes and products
Use logic to identify key information from a body of information.
Minimum education, training and experience requirements to qualify for the position
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
1. 2-3 years of experience with data collection and monitoring for an NGO or grant funded project.
2. Minimum Degree in monitoring & evaluation , mathematics or statistics
Additional work experience required as a minimum qualification for this position.
Experience: Direct DM&E experience with grant funded programming.
Preferred Skills, Knowledge and Experience
Adaptability and flexibility
Honesty and personal integrity, accountability and quality achiever
Excellent communication skills
Must be a committed Christian, able to stand above denominational diversities
Work Environment
Work environment; Office-based with travel to the field
Travel extensive (domestic travel).
More Information
- Job City Leribe
