Medical Equipment Cote d’Ivoire- 51677 9 views0 applications

Request for Quote (RFQ)

Published on: October 26, 2026

Tender number: 51677

For: Medical equipment

Submission deadline: November 09, 2026

1. Background

Pathfinder is driven by the belief that all people, wherever they live, have the right to decide if and when they want to have children, to live free from fear and stigma, and to lead the lives they choose.

Since 1957, we have been working in partnership with local governments, communities, and health systems to remove barriers to essential sexual and reproductive health services. Together, we are expanding access to contraception, promoting healthy pregnancies, saving women’s lives, and stopping the spread of new HIV infections where the need is most urgent.

Our work empowers millions of women, men, and young people to choose their own path.

1. Scope of Action

Pathfinder International, through Universal Access to Modern Contraception in Côte d’Ivoire with funding from the Gates Foundation, is inviting eligible bidders to submit bids for the purchase of medical equipment as detailed below.

Medical Equipment

S/N

Unit

Equipment

Components in each box

1. 60 Box for insertion and removal of PP IUD and interval (containing 8 items listed)

1 Stainless steel box, dimensions: 35 x 18 x 8 cm (length x width x height)

1 Pozzi tong/forceps

2 vaginal speculums (medium and large)

1 ridged Foerster Pliers/forceps

1 PPIUCD Insertion Clamp

1 hysterometer

1 pair of scissors

2. 180- Box of Implant removal box (containing 6 items listed)

1 Stainless steel box, 16 cm

1 pair of curved Halstead forceps, 12-13 cm, without claw

1 pair of straight Halstead plier/forceps, 13-13 cm

1 L-shaped scalpel handle

1 pair of A/G dissecting forceps, 14 cm

1 Dean’s needle holder, 14 cm

3. 20- Anatomical arm

Anatomical arms

4.20 Mama-U

Mama-U training manikins

General conditions

Partial quotations not permitted

Guidelines and instructions for bidding

Please submit all quotations on your company letterhead, using the quotation submission form in Appendix B.

In addition, the cover page must contain the following information:

• Company name, address, telephone number, and email address
  • Contact details of the contact person
  • Type of company
  • Signature of authorized person

All quotes must be valid for a minimum of sixty (60) days and include a photo of the requested item. Any deviation from the specifications must be clearly indicated on the quote.

Documentation Requirement

Please provide the following document.

1. Profile and history of the organization with relevant experience and scans of registration certificates (business license)
2. Evidence of previous job experience (certificates of awards, certificate of job completion, award letters, purchase order, contracts, including contact details of the clients)
3. Reference letters from previous organization worked for (where applicable)
4. Evidence of most recent audited financial statements of the organization (where applicable)

   Selection criteria

When evaluating proposals, Pathfinder International will seek the best value for money rather than the lowest price. Pathfinder will use a two-step selection process:

• First stage—Technical proposal (documentation requirements + specifications are technically satisfactory)
• Second stage – Financial Proposal (price + lead time)
• The first stage involves evaluating the technical proposal (the specifications of the medical equipment proposed by the supplier and its technical compliance with the requirements).
  • Bidders whose technical proposals do not meet the requirements will not be selected for the second stage.
  • The second stage will consist of evaluating the cost proposal and completion time.

Pathfinder will review and evaluate bids submitted by the deadline based on the following criteria:

Stages

Criterion

Weight (%)

First stage – Technical Proposal

Proposal submitted on time-PASS/FAIL

First stage – Technical Proposal

Specifications are technically satisfactory

PASS/FAIL Second stage – Financial Proposal Price 70

Second stage – Financial proposal/Execution/Delivery time 30

Total weight- 100

Bidders whose bids are technically compliant and whose costs are the lowest will be awarded full points. The scores of all other bidders will be reduced by 1% for each 1% increase in price compared to the lowest total price.

The requested item must be ready for shipment within one week of the contract being awarded. All bidders submitting a quote within the acceptable range will receive full points. All other bidders will have their score reduced by 1%.

Preference will be given to bidders who are able to offer all items, but it is possible that several bids will be awarded or that none will be awarded.

Delivery

Please provide a quote for delivery of the equipment to the following address

Pathfinder International Côte d’Ivoire, II Plateaux, 7th tranche,

Lot No. 2951, Ilot No. 246, Rue L133, 27 BP 1053 ABIDJAN 27/ Tel: +225 05 64 02 27 97

For further information, the bidder may write to the following address [email protected]

Packaging and warranty requirements

Items must be packaged in a safe and appropriate manner, taking into account the sensitive and fragile nature of the equipment. Items must be accompanied by a warranty, if applicable.

Deadline for submission of bids

All written responses to the request for proposals must be received by Pathfinder no later than 11:59 p.m. EST on November 09, 2026. Bids may be submitted electronically or physically.

How to apply

Electronic submission:

Bids and other information must be sent by email directly to the Procurement Department at the following address: [email protected]

Files must be marked separately as technical bids and financial bids. Please indicate the tender reference number – 51677.

Requests for information

If you have any questions or requests for information, please send an email to the purchasing department at [email protected]no later than the close of business on October 30, 2026.

1. Submission
2. Bids submitted in response to the request for proposals must be written in English and signed by an official authorized by the bidder. Quotations in French must be accompanied by an English translation.
3. Bids submitted after the deadline will not be considered.
4. All costs associated with responding to the request for proposals will be borne by the bidders. Pathfinder will not reimburse any costs incurred as a result of this request for proposals.
5. Pathfinder International reserves the right to modify or cancel this procurement process or any of its requirements at any time during the process; such actions by Pathfinder will be either publicly posted or communicated directly to all participants, as appropriate.
6. Pathfinder International is under no obligation to award a contract or agreement to any bidder and reserves the right to cancel this request for proposals in whole or in part without incurring any liability.

Payment Terms

Payment will be made net 30 days of commercial invoices and receipt of a goods receipt note from the end user.

General terms and conditions.

The resulting purchase order is subject to the general terms and conditions.

Thank you,

Procurement Department.

Pathfinder International.