Expected Results:
Human Resources:
- Coordinates mandatory e-courses (i.e. Ethics, Sexual Harassment, BSIF, ASIF, HACT-Face, RBM etc.), monitor and update mandatory training activities for all staff especially new recruited staff including UNVs, Interns and Consultants;
- Support and guide UNICEF’s pensioners on electronic MIP submission of claims to Cigna;
- Assists with preparation of interview package for the Selection Panel members.
Communication:
- Familiarise himself/herself with the UNICEF Photo Guidelines and Branding Regulation and the key issues addressed in the GRN-UNICEF Country Programme 2014-2018;
- When requested, take photos and maintain archival photo stock for NCO photo library
- Organize incoming photo coverage with corresponding file caption information;
- File all existing and incoming photographs on the basis of technical and aesthetics quality and usefulness;
- Select quality photos that need to be uploaded on the photo database and used in publications, donor reports, IEC materials, social media, website etc.;
- Act as back-up for Communication Assistant;
- Assist with media monitoring and compilation of daily newspaper summaries and share with CO and UNCG;
- In liaison with Communication Assistant, develop, post, and schedule social media messages for different social media platforms;
- In liaison with Communication Assistant, compile monthly social media analytics report using Hootsuite;
- Assist with live social media coverage during CO events and commemorative days;
- In Coordination with Communication Assistant, assist with the logistical planning of CO events, Natcom visits etc. ensuring branding visibility.
Office of the Representative:
- Maintains Representative’s schedule and follow up on appointments & meetings;
- Arranges meetings both internally and externally some involving high ranking officials and takes minutes;
- Prepares and circulates background documents to meetings.
Key functions, accountabilities and related duties/tasks:
- Assist HR Unit with the Organization Learning and Development, Staff Well-being and Recruitment, Selection and Placement of staff;
- Development of the consultancy matrixes and consultancy roster for 2017;
- In consultation with the Chief of Communication and in liaison with the Communication Assistant, develop and maintain theme based social media packages using the office existing platforms in liaison with Communication Assistant, compile monthly social media analytics report using Hootsuite;
- Assist with the logistical planning of CO events, Natcom visits etc. ensuring branding visibility;
- Compile monthly reports on the supply;
- In consultation with the Supply Assistant, assist in the development of the distribution matrix for all Communication supply related activities;
- Together with the Supply Assistant, develop a detailed distribution plan indicating beneficiaries, number of supply to be distributed, costs and receiving organization/end users;
- During country office key events, take lead in the logistical planning of the events through development of check list, arrangement of display spots at the venue, ensuring branding visibility etc.;
- In consultation with the Executive Secretary, maintain and regularly update a distribution list of all key partners and influential persons;
- Assist the Senior Executive Assistant in the mailing process of all locally and internationally produced documents;
- Act as a back-up for Communication Assistant, Office Assistant and the Executive Secretary when necessary;
- Perform any other duties as requested by the Representative’s office.
How to apply:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=507475
More Information
- Job City Windhoek
