Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
ROLE PROFILE
| Title | Assistant Accountant | ||
| Functional Area | Finance, Programme Area | ||
| Reports to: | Programme Area Accountant | ||
| Location | Programme Area | Travel required | |
| Effective Date | January, 2019 | Grade | B |
ROLE PURPOSE
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
The position contributes to this goal by providing timely and reliable information to maintain accurate records of financial transactions through establishing accounts and posting transactions in the accounting system for the designated Programme Area.
Dimensions of the Role
- Responsible for capturing financial data into the system
Accountabilities
- Cash Disbursement
- Reconcile the receipt record with cash receipts and the bank deposit slip
- Prepare and enter Journal entries into the GL for cash receipts and inter-company charges
- Prepare cheques to accompany the corresponding payment – Voucher
- Stamp payment vouchers and all supporting documents as ’paid’ as per the Uganda operation Manual.
- Enter all transactions into the GL as per Plan International’s procedures
- Prepare funds transfer request for the PU
- Record Management
- Maintain payment Voucher files in numerical order.
- Proper custody of the embossing machine and paid stamps
- Reporting
- Generate detailed transaction report for program staffs to update their PCC forms.
- Reconcile inter-company charges with accounts at country office
- Payroll preparation
- Prepare the monthly payroll, effect staff salary payments to their respective accounts and retain control of the payroll software in line with Plan International Uganda’s policies
Dealing with Problems:
- Having to make payment for a PO and later finding that the code is not yet entered in GLOW
Key relationships
- Program Unit Finance Manager: – Working hand in hand towards producing reliable information by maintaining record of financial transaction for the designated PU.
- All PA staffs:- Daily handling of their requests for payment
Technical expertise, skills and knowledge
- Bachelors (Hons) degree in Commerce or Business Administration with accounting major
- Part professional qualification in accountancy e.g. CPA or ACCA,
Skills
- A minimum of 2 years working experience as an Assistant Accountant in a busy organization
- Computer literate with ability to work with spreadsheets
- Experience working with an NGO will be an added advantage
- Knowledge of an accounting software package such as SUN, Tally, Sage desirable
Behaviors
- Interest in addressing children, family and community development issues
- High level of integrity and accuracy
- Committed to meeting deadlines
- Team player
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
- Typical office environment
Level of contact with children
- Occasional interaction with children
ADDITIONAL RESPONSIBILITIES
CPP Responsibilities
- Adhere to the Child Protection Policy, Code of Conduct and reporting any CPP issues.
- Responsible for the implementation of the CPP standards as they apply to area of responsibility, development of actions to address identified gaps and monitoring their effectiveness.
10 Sponsorship Commitments Responsibilities
Understand the sponsorship commitments and support Plan International Uganda team at all times to work with them and meet the commitment to SCs and sponsors.
More Information
- Job City Kampala
