The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
Dimensions of the Role
- Undertake the documentation and data management for Unaccompanied and Separated Children as per the procedure and standards
- Enhance smooth processing and production of Unaccompanied and Separated children information as need
- Manage all incoming and outgoing information and communication related to Unaccompanied and Separated children
- Keep the confidentiality of any information Unaccompanied and Separated
Accountabilities
Typical Responsibility
- Prepare information/replies to the request from any partner working on FTR for referral and by National Office Inquiries
- Manage the use, maintenance and technical support of databases (child protection information management- CPIMS) used in the operation including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports.
- Analyse and respond to report requests from UNHCR staff, partners, donors and Headquarters.
- Facilitate and /or undertake additional data collection activities including planning and coordinating data collection methodologies and analysis with relevant staff of other offices
- Be responsible for the registration (“ProGres”) database, oversee data input and reporting in close collaboration with other officers (protection, registration, community services, etc.).
- Provide training , as necessary, to other staff members and IPs in relevant aspects of data management
- Archive and backup database systems; ensure security of databases; perform database administrator functions.
- Assist in compiling and calculating statistics, population figures, indicators, and other standard, annual, periodic and special statistical reports.
- Assist all units in creation, design and maintenance of database and spreadsheets that meet operational requirements;
- Collect information related to Unaccompanied and Separated children form the Camp and cross-check all forms filled correctly
- Generate different monitoring format from the data system
- Check if all Unaccompanied and Separated children profiles are exported from CPIMs in a regular base
- Ascertain that master lists are produced and protracted as necessary and as needed for reference
- Make sure that all the information is ready filled and check the accuracy of information before starting Data Entry;
- Check all Area Overviews and follow up the interview and documentation process
- Review the quality of the data on the surveys
- Follow up and Update all Unaccompanied & Separated Children information and status and produced output information using CPIMs Profile page;
- List and record surveys that need to go back to the field for correction and follow up their return;
- Discuss any cancellations with the direct supervisor before entering to CPIMs Make sure the number caseload inconsistency against the hard copy we have and the number of caseload UNHCR & UNICEF have and report to the CPIMS data base officer;
- Report any system related problems to Information Communication Technology (ICT) staff
- Essential
- Degree/diploma in information Communication Technology, Information management, Secretary Science, Marketing, Data Management or related fields.
- Desirable
Dealing with Problems:
- Mange inconsistency of information such as age discrepancy, gender, grade and other profiles of the child
- Quality of the data produced by the case workers is screened
- Willingness to work extra hours in case bulk data are available and under stressful situation
Location: Gambella
Type of Role: Child Protection
Reports to: CPIE Coordinator
Grade: C1
Closing Date: 15 July 2022
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
