Clearing and Administrative Officer 25 views0 applications

Fixed Term Kenya Administration Print


he Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project is the primary vehicle through which the U.S. Government procures and delivers health commodities and provides systems support to improve the management of the partner countries’ supply chain. In Kenya, GHSC-PSM supports the Ministry of Health and other stakeholders to improve the availability of life-saving health commodities and strengthen supply chain systems. This position is funded by the U.S. Department of State and will support administrative operations of the GHSC-PSM Kenya Project Office.

The Clearance and Administrative Officer’s responsibilities include, but are not limited to:

1.Sort, organize and ensure that all documents relating to Government Supplies Import Permits (GSIP) and Tax exemption applications are submitted by USG and other donor agencies.

2.Methodically and systematically, file copies of all Government Supplies Import Permits and Authorization letters.

3.Digitally file all documents submitted to aid the application of permits, tax exemptions as well as the permits and authorization letters relating to the specific applications.

4.Facilitate customs clearance of USG procured commodities by inputting batch numbers per invoice in the Kentrade system using MOH account as required by the Pharmacy and poisons board.

5.Prepare monthly reports on all Government Supplies Import Permits requests, Authorization letters and treasury Tax exemption letters.

6.Track all Government Supplies Import Permits requests, authorization letters, endorsed bills of lading and the National Treasury duty free Notification (DFN) for KRA tax waiver processing to ensure that USG procured commodities are cleared in a timely manner.

7.Assist to reconcile the drawdown quantities in specific exemption requests against the quantities in the approved Master List and maintain accurate balances to avoid overshooting the approved quantities and values.

8.Update and maintain inventory required to support the entire donations and tax exemptions process.

9.Provide administrative and office support as needed.

10.Perform any other duty that may be assigned to him/her.

How to apply

Here is the link for the published version and how to apply:

More Information

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Chemonics International Inc

For more than 36 years, Chemonics has remained dedicated to helping people live healthier, more productive, and more independent lives.

We believe those who have the least deserve our best. So at Chemonics, development is more than a passion or a calling. It’s a profession. Doing it well takes experience, ingenuity and a stubborn insistence that tomorrow’s work must be better than today’s.

From our founding in 1975, we have worked in more than 150 countries to help our clients, partners and beneficiaries take on the world’s toughest challenges. Today, we reimagine global supply chains to deliver essential medicines to the right place at the right time. We take a promising new way of powering a village in Kenya and adapt it to a village in Colombia. We embrace project management as a discipline, not an afterthought, so our clients get maximum impact for minimum risk. And we think big, about applying lessons learned across all of our projects, about bridging the gap between segregated technical fields and about forging partnerships that unite the world’s best minds to solve its toughest problems.

Our global network of more than 4,000 specialists share an unwavering resolve to work better, driven by a conviction that the world must be better. We’re one of the world’s leading partners in international development, because where Chemonics works, development works.

Caring | Serve others

  • Be respectful and humble.
  • Listen, empathize, and be compassionate.
  • Embrace teamwork.
  • Give regular feedback (appreciative and constructive).

Excellence | Exceed expectations 

  • Provide dedicated customer service.
  • Master skills and focus on details.
  • Solve problems, admit mistakes, learn and move on.
  • Set high standards and deliver quality results.

Innovation | Be entrepreneurial

  • Be flexible and open-minded.
  • Take initiative and introduce new ideas.
  • Translate ideas to actions quickly.
  • Accelerate change and be part of the change.

Integrity | Trust one another 

  • Be transparent (open door, open book).
  • Do the right thing.
  • Honor commitments and be accountable.
  • Empower others to take action and make decisions.

Opportunity | Think big 

  • Be versatile.
  • Continue to learn and develop self.
  • Mentor and develop others.
  • Take chances on people and partners.
Connect with us
0 USD Kenya CF 3201 Abc road Full Time , 40 hours per week Chemonics International Inc

he Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project is the primary vehicle through which the U.S. Government procures and delivers health commodities and provides systems support to improve the management of the partner countries’ supply chain. In Kenya, GHSC-PSM supports the Ministry of Health and other stakeholders to improve the availability of life-saving health commodities and strengthen supply chain systems. This position is funded by the U.S. Department of State and will support administrative operations of the GHSC-PSM Kenya Project Office.

The Clearance and Administrative Officer’s responsibilities include, but are not limited to:

1.Sort, organize and ensure that all documents relating to Government Supplies Import Permits (GSIP) and Tax exemption applications are submitted by USG and other donor agencies.

2.Methodically and systematically, file copies of all Government Supplies Import Permits and Authorization letters.

3.Digitally file all documents submitted to aid the application of permits, tax exemptions as well as the permits and authorization letters relating to the specific applications.

4.Facilitate customs clearance of USG procured commodities by inputting batch numbers per invoice in the Kentrade system using MOH account as required by the Pharmacy and poisons board.

5.Prepare monthly reports on all Government Supplies Import Permits requests, Authorization letters and treasury Tax exemption letters.

6.Track all Government Supplies Import Permits requests, authorization letters, endorsed bills of lading and the National Treasury duty free Notification (DFN) for KRA tax waiver processing to ensure that USG procured commodities are cleared in a timely manner.

7.Assist to reconcile the drawdown quantities in specific exemption requests against the quantities in the approved Master List and maintain accurate balances to avoid overshooting the approved quantities and values.

8.Update and maintain inventory required to support the entire donations and tax exemptions process.

9.Provide administrative and office support as needed.

10.Perform any other duty that may be assigned to him/her.

How to apply

Here is the link for the published version and how to apply:

 2026-03-14

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