Documentation and Archives Clerk 136 views0 applications


DUTIES AND RESPONSIBILITIES

  • With guidance from the supervisor or delegate, label and file all financial documents in designated physical locations to facilitate easy retrieval, in document number order as instructed.
  • Maintain a clear written record and directory of all archived documents to facilitate retrieval and reference by DRC staff.
  • Ensure all payment documents are stamped with paid/posted/reviewed stamps as required.
  • Check sequential integrity of the documentation and properly file field office finance documents according to location and ensure all box files as well as written record are updated with the document locations accordingly.
  • Operate filing, storage and retrieval systems for all financial documents
  • Maintain a separate file for payroll and other tax documents to provide evidence of our compliance with tax and other legislative requirements within Ethiopia, as instructed by the Finance Manager.
  • Upon authorized request, presents the required documents/vouchers to Finance Manager and ensures that the documents are returned to their original place.
  • Review and receive all field office financial documents for 2021 via courier, ensuring receipt is organized by location and the financial documents are systematically labeled and archived safely.

Job Requirements

Experience and Technical Competencies:

  • Diploma in Administration, Finance, Library Sciences, or other directly related field from University or higher education.  Applicants whom are currently studying will also be considered and are encouraged to apply.
  • A minimum of 1 year of relevant experience is required, in a similar position of archiving, financial / document clerk, and/or library setting;
  • Strong communication and interpersonal skills;
  • Ability to work independently and in a team;
  • Ability to use MS Office applications
  • Ability to work cooperatively with staff from diverse cultures.

All DRC roles require the post-holder to master DRC’s core competencies:

  •  Striving for excellence: Focusing on reaching results while ensuring efficient processes.
  • Collaborating: Involving relevant parties and encouraging feedback.
  • Taking the lead: Taking ownership and initiative while aiming for innovation.
  • Communicating: Listening and speaking effectively and honestly.
  • Demonstrating integrity: Acting in line with DRC’s vision and values

More Information

  • Job City Addis Ababa
  • This job has expired!
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The Danish Refugee Council is currently implementing a broad range of activities relevant to conflict affected communities and persons. The activities are categorized in ten sectors:

Shelter and Non-food Items, Food Security, Protection, Income Generation, Coordination & Operational Services, Community Infrastructure & Services, Humanitarian Mine Action, Armed Violence Reduction (AVR), Water, Sanitation & Hygiene (WASH), and Education.

Here you can read some short exemplifications of what types of activities the respective sectors include:

Shelter and Non-food Items: Provision of emergency shelter, emergency cash grants, rehabilitation of housing, distribution of non-food items (NFIs) and provision of return and repatriation kits.

Food Security: Emergency food provision or food voucher programmes. Training and capacity development in agriculture, agricultural inputs (e.g. tools and seeds), agricultural grants.

Protection: Advocacy for the rights of displaced people in their context of displacement, child protection initiatives, individual protection assistance based on vulnerability, legal aid, land & property rights, sexual and gender-based violence prevention, registration services for the internally displaced and refugees, monitoring of rights and rights awareness-raising, facilitation of return and repatriation processes.

Income Generation: Business training and SME development, business grants, life-skills training, literacy and numeracy training, vocational training, micro-credit loans, savings groups, group enterprise development and facilitation.

Coordination & Operational Services: Coordination and management of refugee and IDP camps, active participation in UN cluster coordination, humanitarian surveys and studies, facilitation of NGO Networks focused on displacement solutions, capacity development, training and support to local NGOs, secondment of experts to UN emergency operations worldwide

Community Infrastructure & Services: Provision of physical infrastructure like roads, bridges, community centres, irrigation systems or other community structures, facilitation and training of infrastructure management groups at community level, facilitation and funding of community development plans, initiatives for disaster risk reduction at community level.

Humanitarian Mine Action: Manual or mechanical mine clearance, clearance of former battle areas, education for affected communities – with special focus on children on how to avoid harm from mines and UXO, surveys of expected and confirmed mined or UXO areas, explosive ordnance disposal and stockpile destruction, capacity building of national demining institutions.

Armed Violence Reduction (AVR): Education in procedures for safe storage and safe handling of small arms and light weapons (SALW), capacity building of institutions for safety, local and community level conflict management and mitigation.

Water, Sanitation & Hygiene (WASH): Emergency water supply, hygiene item distribution, hygiene information and education, construction of latrines, installation water points, wells and water storage. Water purification.

Education: Education grants and fee support, school feeding programmes, teacher training and support, school materials provision and construction or rehabilitation of school structures.

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0 USD Addis Ababa CF 3201 Abc road Full Time , 40 hours per week Danish Refugee Council (DRC)

DUTIES AND RESPONSIBILITIES

  • With guidance from the supervisor or delegate, label and file all financial documents in designated physical locations to facilitate easy retrieval, in document number order as instructed.
  • Maintain a clear written record and directory of all archived documents to facilitate retrieval and reference by DRC staff.
  • Ensure all payment documents are stamped with paid/posted/reviewed stamps as required.
  • Check sequential integrity of the documentation and properly file field office finance documents according to location and ensure all box files as well as written record are updated with the document locations accordingly.
  • Operate filing, storage and retrieval systems for all financial documents
  • Maintain a separate file for payroll and other tax documents to provide evidence of our compliance with tax and other legislative requirements within Ethiopia, as instructed by the Finance Manager.
  • Upon authorized request, presents the required documents/vouchers to Finance Manager and ensures that the documents are returned to their original place.
  • Review and receive all field office financial documents for 2021 via courier, ensuring receipt is organized by location and the financial documents are systematically labeled and archived safely.

Job Requirements

Experience and Technical Competencies:

  • Diploma in Administration, Finance, Library Sciences, or other directly related field from University or higher education.  Applicants whom are currently studying will also be considered and are encouraged to apply.
  • A minimum of 1 year of relevant experience is required, in a similar position of archiving, financial / document clerk, and/or library setting;
  • Strong communication and interpersonal skills;
  • Ability to work independently and in a team;
  • Ability to use MS Office applications
  • Ability to work cooperatively with staff from diverse cultures.

All DRC roles require the post-holder to master DRC’s core competencies:

  •  Striving for excellence: Focusing on reaching results while ensuring efficient processes.
  • Collaborating: Involving relevant parties and encouraging feedback.
  • Taking the lead: Taking ownership and initiative while aiming for innovation.
  • Communicating: Listening and speaking effectively and honestly.
  • Demonstrating integrity: Acting in line with DRC's vision and values
2021-09-26

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