Organizational Context
The Filing Clerk provides clerical and administrative assistance on file management in the Operation, and to the immediate supervisor. The incumbent is normally supervised by a more senior staff within the same Unit or in Protection or Operations Data Management Units. S/he receives regular guidance and instructions from the supervisor on procedural aspects of the work. As per specific instructions, the incumbent may be required to liaise with different offices and Units within the Operation to ensure effective delivery of services and achievement of objectives.
Accountability
- Individual file management in UNHCR Offices is carried out as per relevant Standard Operating Procedures (SOPs).
Responsibility
- Ensure files movement between the Offices, Units, and Staff is carried out as per SOPs.
- Ensure all file movement is recorded on file tracking system.
- Ensure all newly created files are bar coded.
- When needed ensure timely file movement between the Units, Archive and, if applicable, Warehouse.
- Ensure file storage space is periodically checked and meet safety confidentiality and safety standards.
- Ensure periodical file tracking checks take place.
- Utilize office equipment and computer as required.
- Perform other related duties as required.
Authority
- Access the relevant information and records which may be sensitive and confidential.
- Prioritise tasks in consultation with the supervisor.
Grade
- GL-3
Type of Contract
- Temporary Appointment
Number of Posts
- One (1)
Duration of Contract
- Eight (8) months
Job Requirements
Essential Minimum Qualifications and Experience
- Completion of Secondary Education.
- Minimum 3 years of previous relevant work experience.
- Fluency in English and local language.
Desirable Qualifications
- Computer skills.
How to Apply
This vacancy is open for qualified Ethiopians and Non-Ethiopians with a valid work permit from Federal Democratic Republic of Ethiopia, Ministry of Labour and Social Affairs.
Female candidates are encouraged to apply.
UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
IMPORTANT
Applicants who wish to be considered for this position should send a motivation letter and the most recent P11 and/or fact sheets through the online application system using the link below.
https://www.unhcr-eth.org/jobs/vacancy/468
Candidates may be required to sit for the test.
Due to the volume of applications only short-listed candidates will be invited for interview.
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More Information
- Job City Addis Ababa
