Finance and Administration Intern 76 views1 applications

Organizational Background

Brooke is an international animal welfare charity dedicated to improving the lives of working horses, donkeys and mules, operating in Africa, Asia, Latin America and the Middle East, reaching over two million working equines. Brooke employs over 900 staff worldwide including; vets, animal welfare experts and development specialists. Brooke works in various ways. • With animals – Brooke relieves their suffering through treatment and education, and undertake research to improve their welfare. • With owners – By working with owners Brooke addresses the most common and severe problems to ensure a healthier future. • With Health Services – Working with local vets and other providers to improve the availability and quality of service of working animals. • With Governments – Brookes advocates for local, national and international institutions to include the welfare of working equine animals in policy and implementation. Finance and Administration Intern
Key Responsibilities
Timely preparation of petty cash payments
•Preparing payment vouchers well coded to respective accounts and filing.
•Recording petty cash payment vouchers daily in the cash/bank sub journal.
•Preparing payment vouchers and ensuring that all transactions are properly and fully documented, approved and recorded in the cash/bank sub journal.
•Ensuring that all supporting documentation are prepared and filed according to Brooke EA procedures. Job Title: Finance and Administration Intern

Department :Finance and Administration

Reporting to Finance Officer

Job Content :The Finance and Administration Intern will support the finance and administrative functions of the organization for a period of one year, to earn the requisite experience required to grow in their career. This includes assisting with financial record-keeping, processing of documents, administrative support, and ensuring adherence to internal procedures and external regulations.
•Support in maintaining custody of the office M-pesa cash fund, review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved and documented.
Petty Cash Management
•Maintaining Petty cash float vide Mpesa at approved levels.
•Processing Petty cash requests in an efficient manner.
•Paying out Petty cash only upon satisfactorily meeting the threshold of accurate documentation, authorized transaction and alignment to financial system requirements.
•Ensuring that Petty cash documentation is filed for record and monthly reconciliation is done.
•Supporting in the petty cash documentation and facilitating spot checks from time to time.
Accounting
•Assist in checking financial documents for accuracy and completeness, proper coding of expenses in line with relevant systems and procedures.
•Assist in the preparation of payment vouchers, coding accordingly for upload into SUN system and ensuring that the correct support documents are attached.
•Assist in preparing financial documents and records for proper filing.
Support in Audit
•Support in reviewing all data to ensure that receipts are adequately checked off by stamping, all vouchers fully signed and all documents correctly filed.
•Working with the Finance and Admin team in supporting the availing of records and documents for audits, and specifically ensuring compliance with all finance requirements
Support in Administration
•Support in the reception area by receiving BEA calls and guests and directing them accordingly.
•Support in procurement processes, hotel and flight bookings and other logistics duties.
•Support in ensuring that the office is kept neat and clean.
•Support in ensuring that the kitchen supplies and toiletries are always available.
•Any other duty assigned from time to time.
Knowledge, qualifications, skills and experience
•At least 3 months working experience in a Finance / Accounts office.
•Bachelor of commerce degree in Finance, Accounting, Economic, or its equivalent. Certified Public Accountant Part one is an added advantage.
•Basic knowledge of accounting principles and financial reporting
•Proficiency in Microsoft Office (especially good operating knowledge in MS-Excel and Word).
•Ability to multi task in various disciplines and eagerness to learn and contribute in a team environment.
In addition to the responsibilities above, the role holder will be required to;
•Take responsibility for own actions, behaviours and outcomes
•Take responsibility for their own learning and fostering growth and development in others.
•Create and maintain harmonious and constructive working relationships with others internally and/or externally
•Ensure that time and resources are utilized to best effect for the achievement of the Brooke’s goals and mission and that others are committed to agreed courses of action
•Make clear, informed and timely decisions that lead to effective outcomes in line with the Brooke’s mission.
•Seek out and develop new ideas and approaches, respond positively and constructively to change and fostering a culture of continuous improvement.
•Communicate clearly, concisely and compellingly in a manner that is appropriate.
•Engage respectfully with others both internally and/or externally to deliver effective outcomes and adopt courses of action that are in the best interests of the organization and the animals.