Summary
Working directly under the supervision of the Field Coordinator, the Finance and Administrative Assistant will be mainly responsible for operational, logistical and administrative functions for effective service delivery at the field level.
Location: Turbmanburg, Liberia
Type of Employment: Salaried, full-time Reporting: Reports to Nascent’s Field Coordinator
PRIMARY DUTIES & RESPONSIBILITIES
- Compile and summarize timesheet records of staff in the field and submit data to head office for payroll preparation;
- Assist with bookkeeping and payment preparations to ensure the timely payment of bills and other contractual commitments undertaken by Nascent in line with Nascent’s procedures
- Prepare contract documents and ensure they are duly signed by all parties in compliance with donor and Nascent’s procedures;
- Track leave information for field staff every month and submit updates to management every 6 months;
- Assist in filing correspondences, document and other field records as per Nascent’s procedures;
- Manage all procurement at field level in compliance with Nascent’s and donor’s procedures;
- Ensure that the field office is clean and conducive for both staff and other external users.
- Control the various office assets by regularly updating vehicle logbooks and asset register
- Perform annual and semi-annual physical inventory of all office assets (furniture, equipment, office and project supplies and vehicles);
- Prepare, update, and file forms for office operations;
- Provide logistical support such as transport, accommodation and other logistical requirements for workshops and trainings.
- Take care of annual Registration documents for all field vehicles and motorbikes (insurance, road worthiness, etc.) in collaboration with the Country Admin and Finance Assistant;
- Work with the Head Office Administration/ Human Resources Manager as necessary to resolve any administrative or human resources issue in the field office;
- Maintain a complete and orderly filing system for all administrative and human resources documents;
- Assist the planning of field events and meetings to support Nascent’s program activities.
- Provide secretarial services for the Project Staff from time to time;
- Undertakes other tasks ad deemed necessary in line with the goal of providing management support to the field office as assigned by Food Security Coordinator.
REQUIRED SKILLS & QUALIFICATIONS:
- Higher National Diploma or vocational certificate in clerical administration, management, finance or related field; Bachelor’s degree preferred;
- At least 3 years of experience in a similar position and preferably with an INGO or government office;
- Ability to process, handle and communicate matters of a sensitive and confidential nature, ability to deal effectively with staff, clients, and external contacts at all levels;
- High degree of professionalism, initiative, resourcefulness, independence, reliability, adaptability, motivation, judgment, and flexibility;
- Ability to establish and maintain excellent work relations in a team environment.
- Proven skills in delivering work through efficient and effective planning and administration, including demonstrated administrative abilities, organization, problem solving, personnel management, analysis and decision making;
- Ability to handle concurrent activities, prioritize work, and work well under pressure;
- Strong verbal and written communications skills;
- English Language competency is a requirement.
- Authorization to work in Liberia; Liberia nationals preferred.
How to Apply
To apply, please submit a cover letter, CV, and salary requirements to [email protected]. Please include “Finance and Administrative Assistant- Liberia” in the email subject line. CVs without cover letters will not be considered. Liberia nationals are highly encouraged to apply. Please note that only shortlisted candidates will be contacted. Closing date for applications is October 7th, 2019.
About Nascent Solutions
Nascent Solutions (Nascent) is a Virginia-based 501(c) (3) non-profit international development organization. Its mission is to enable vulnerable people, especially women and children in rural Africa, to develop skills for self-sufficiency. The organization’s areas of focus are food security and nutrition, health, education and skills development, and gender equity.
More Information
- Job City Liberia
