Plan International is a leading girls and children’s rights organization. Plan strives for a just world that advances children’s rights and equality for girls. We motivate our people and partners to:
- empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability
- drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face
- work with children and communities to prepare for and respond to crises, and to overcome adversity
- support the safe and successful progression of children from birth to adulthood
Plan operates in 77 countries around the world. It brings its support to millions of children, their families and communities, mainly in Africa, Asia, Middle East, and South America. It implements projects in the Health, Water and Sanitation, Education, Child Protection, Sustainable Livelihood, and cross-cultural communication. Child sponsorship forms the basis of our work with children. Worth to mention, Plan International global ambition is to support 100 million girls learn, lead, decide and thrive!
As part of its commitment to support Plan International Federation reach 100 million girls so to Learn, Lead, Decide and Thrive, Plan International Liberia has developed a new country strategy which will for the next five years (2019 to 2024) focus on reaching 600,000 marginalized girls and children all over the country, with a strong commitment to work with partners at various levels to put an end to violence against girls and young women including Child Early Forced Marriage and Female Genital Mutilation (FGM) and other norms and practices that hinder their development and empowerment.
Plan International Liberia is committed to ensuring that Child Protection and Youth Safeguarding, Gender Transformative programming and Influencing are key and an integral part of all its work in the country.
We are currently seeking to recruit:
Title: Grants Compliance Specialist
Location: Monrovia (Travel to Project Areas as required)
Status: National Position
Department: Finance
Reports to: Project Finance Manager
ROLE PURPOSE
Plan has been awarded a grant from the Global Fund to Fight AIDS, Tuberculosis and Malaria. in Liberia. Plan has been selected to as PR to implement NFM TB / HIV grant.
The Grants Compliance Specialist is responsible for Ensuring review and monitor all SR Financial Activities. Review SR reports. Liquidate SAP Partner reports. Prepare PUDR for HIV/TB /Malaria Grant. and Prepare Financial reports for the Grants.
Dimensions of the Role
- Internal Control Responsibility
- Accounting and General Ledger (SAP)
- Partner/SR Risk Management
- Audit Management
Accountabilities
Internal Control
- Participates in designing, implementation and monitoring of all the SR Partner activities report.
- Participates in the design of all tools required for the internal control () work (working papers, reporting format and protocols, etc.) for all SR partner reporting.
- Facilitates any required self-assessment exercises on the effectiveness of internal control as assigned for SR partner
- Notify Project Finance Manager on need to strengthen internal controls, systems and processes for any SR partner
- Facilitates the sharing of learning, based on best practices within the organization as well.
Accounting and General Ledger (SAP)
- Perform Liquidation for all Partner approved report in SAP.
- Prepare financial report for both HIV/TB / Malaria grants
- Review bank reconciliation and ensure submission by the 6th of the month and ensure comments are made on all outstanding issues.
Partner/SR Risk Management
- Review and Monitor all SR financial activities.
- Review all SR partner reports. For compliance with donor regulation.
- Contribute to monitoring whether appropriate due diligence is carried out by partners/SRs, including financial capacity assessment.
- Contribute to monitoring actions taken to address weaknesses identified through partner due diligence
- Coordinates/performs partner/SR audits to ensure compliance with donor and Plan rules and regulations.
Audit Management
- Contribute to all Internal and external audits, facilitating timely provision of documents and information as required by external auditors/reviewers LFA for the Grant.
- Attend to Grant audit needs and Management letter request.
- Attend to grant management request (grant Budget, FAB modifications.
- Contribute to monitoring actions taken by management in response to external audits and reviews, ensuring that all such actions are implemented and reported as agreed and on a timely basis
- Keep the Project Finance Manager informed of any initiative or difficulties relating to the job’s responsibilities.
- Any other duties that may be assigned from time to time
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
- There is high contact with Plan Liberia Administrative and Plan Liberia team.
- Project Finance Manager
- Plan Finance Department staff
- NEW funding Module Global Fund Malaria project team
- All SR Partners Finance Time
Technical expertise, skills and knowledge
Essential
- At least 3 years’ experience in working as an Accountant.
- Independence and objectivity, you should be able to work with minimum supervision
- Ability to remain calm and positive under pressure and in difficult situations
- Ability to negotiate, persuade and influence
- Ability to train and mentor staff, partners and communities
- Ability to study and quickly understand new operating environment and organizational systems
- Strong negotiation, facilitating and influencing skills
- Computer literacy
- Good knowledge of accounting software as well as Excel, Access, Word and PowerPoint.
- Fluency in written and oral English
- Demonstrate ability to give and receive feedback and criticism in a constructive and open way
- A good team member.
- Good listening and good communication
- Troubleshooting and Good ability to plan.
Qualification and Experience
- A university degree or equivalence in the fields of Accounting
- In depth knowledge of financial systems, financial management and reporting
- Minimum 3 years’ relevant experience in a similar position in a comparable organization.
- Good knowledge of Global Fund financial reporting requirements, policies and procedures will an added advantage.
- Good knowledge of local accounting practices, standards, procedures and regulations
Knowledge:
- Promotes high performance by all staff
- Promotes innovation learning and transparency
- Communicates clearly and effectively
- Gains, develops and retains credibility
Skills:
- Good analytical and synthesis skills
- Good interpersonal skills (open minded, diplomatic…)
- Good listener with strong advisory skills
- Excellent writing and speaking skills
- Good communication skills (written and oral)
- Good negotiating skills
Attitudes
- Influencing staff to improve performance
- Promoting high performance
- Open to feedback and willing to try new approaches and processes
- Team spirit.
- Promotes innovation and learning
- Communicates effectively and enthusiastically
- Behaves consistently in their approach to work and decision making
Desirable
- First-hand experience and knowledge of working in development sector
- Familiarity with project management and development sector donor requirements
- Knowledge of [country} legal and regulatory environment
- Understanding of Risk Management concepts
- Facilitation and coaching skills.
(Plan International’s Values in Practice)
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people.
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
Grade: D1
Closing Date: November 2, 2020
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.
Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.
As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
More Information
- Job City Monrovia
