Grants Management Coordinator 60 views0 applications


The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

About the job

Overall responsible for grants management within the country team. This includes facilitating and supporting the development of high quality funding proposals, in compliance with donor and internal DRC rules and regulations, responsible for donor reporting, information management and grants management capacity-building efforts. The post holder is also responsible for providing regular support and guidance to project cycle management and program strategy; advising and supporting field teams to ensure the successful implementation of all activities. Your main duties and responsibilities will be:

Grant Management

  • Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines and support implementing teams to ensure full compliance
  • Oversee and refine grants and contract management systems and processes. This includes updating, streamlining, and disseminating grants management tools and resources
  • Ensure quality information management through regular maintenance of grant files, updating internal DRC documentation and other grant unit tools
  • Conduct regular donor mapping exercises and support the Head of Programmes in identifying new funding opportunities in line with the country programme’s strategy
  • Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
  • Organize and facilitate grant opening, review, and closing meetings; ensuring key actions agreed are documented, shared and followed up
  • As and when required, act as the focal point to donor queries (as delegated by HOP)
  • As and when requested, support external donor audits and donor monitoring visits
  • Responsible for day to day supervision of the national Grants Officer

Proposal & Reporting

  • Support the HOP to plan and coordinate the development of high-quality project proposals, including narratives, budgets, budget narratives, work plans, staffing lists, and other required annexes. This means compiling and reviewing all documents before sending to HOP as well as HQ/Region for sign off
  • Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions
  • Lead application process and ensure compliance regarding no or cost extensions, amendments, top-ups, reallocations etc
  • As and when requested, attend donor meetings, upon request by the Head of Programme

Programme learning, knowledge management and strategy

  • Document, analyse, and share learning from proposal and reporting processes, and compliance with donor rules and regulations.
  • Support induction processes to new staff and provide regular refreasher trainings and updates on donor rules and regulations
  • Contribute to PCM trainings and usage of PCM tools in collaboration with MEAL Manager
  • Responsible for maintaining and updating DRC’s online Grants Management System (GMS) platforms and establish and manage country trackers
  • Ensure learning from donor grants is captured, consolidated and disseminated, contributing to knowledge building and sharing within Libya and globally to influence policies and programme planning (where necessary). This includes ensure that regular grants closure meetings are taking place
  • Responsible for drafting donor strategy in conjunction with Technical Advisors and HoP
  • Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programm

About you

To be successful in this role we expect you to have 3-5 years of relevant experience in grant management/coordination, programme development, fundraising in humanitarian settings with INGOs. Moreover, we also expect the following:

Required

  • Solid experience in the compilation of donor proposals, modification requests and reports; with practical experience in working with UNHCR, IOM, DFID, EUTF, ECHO, DANIDA, etc
  • Knowledge of donor rules and regulations.
  • Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
  • Excellent communication, coordination, influencing and interpersonal skills
  • Demonstrate ability in thinking creatively and practically to improve the quality of projects
  • Demonstrate ability in analytical and critical thinking with the ability to work operationally without losing sight of the strategic goal
  • Strong project management and planning skills: with good skills in managing related data analysis
  • Conversant in proposal writing with effective communication skills including fluency (speaking and writing) in English and in excel
  • Ability to lead and work within a multi-cultural/diverse team;
  • Commitment to Humanitarian principles and DRC values
  • Post Graduate Degree in Social Sciences, International Development
  • Full professional proficiency in English

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with DRC’s vision and values.

We offer

Contract length: 12 months.

Band: G, non-management.

Designation of Duty Station: Tripoli, Libya.

Start date: 01/02/2020.

How to apply:

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 20/12/2019.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website drc.ngo.
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

  • Professionalism, impact & expertise
  • Humanitarian approach & the work we do
  • Purpose, meaningfulness & own contribution
  • Culture, values & strong leadership
  • Fair compensation & continuous development
    Read more here about what our employees say about working in DRC.

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

More Information

  • Job City Tripoli
  • This job has expired!
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The Danish Refugee Council is currently implementing a broad range of activities relevant to conflict affected communities and persons. The activities are categorized in ten sectors:

Shelter and Non-food Items, Food Security, Protection, Income Generation, Coordination & Operational Services, Community Infrastructure & Services, Humanitarian Mine Action, Armed Violence Reduction (AVR), Water, Sanitation & Hygiene (WASH), and Education.

Here you can read some short exemplifications of what types of activities the respective sectors include:

Shelter and Non-food Items: Provision of emergency shelter, emergency cash grants, rehabilitation of housing, distribution of non-food items (NFIs) and provision of return and repatriation kits.

Food Security: Emergency food provision or food voucher programmes. Training and capacity development in agriculture, agricultural inputs (e.g. tools and seeds), agricultural grants.

Protection: Advocacy for the rights of displaced people in their context of displacement, child protection initiatives, individual protection assistance based on vulnerability, legal aid, land & property rights, sexual and gender-based violence prevention, registration services for the internally displaced and refugees, monitoring of rights and rights awareness-raising, facilitation of return and repatriation processes.

Income Generation: Business training and SME development, business grants, life-skills training, literacy and numeracy training, vocational training, micro-credit loans, savings groups, group enterprise development and facilitation.

Coordination & Operational Services: Coordination and management of refugee and IDP camps, active participation in UN cluster coordination, humanitarian surveys and studies, facilitation of NGO Networks focused on displacement solutions, capacity development, training and support to local NGOs, secondment of experts to UN emergency operations worldwide

Community Infrastructure & Services: Provision of physical infrastructure like roads, bridges, community centres, irrigation systems or other community structures, facilitation and training of infrastructure management groups at community level, facilitation and funding of community development plans, initiatives for disaster risk reduction at community level.

Humanitarian Mine Action: Manual or mechanical mine clearance, clearance of former battle areas, education for affected communities – with special focus on children on how to avoid harm from mines and UXO, surveys of expected and confirmed mined or UXO areas, explosive ordnance disposal and stockpile destruction, capacity building of national demining institutions.

Armed Violence Reduction (AVR): Education in procedures for safe storage and safe handling of small arms and light weapons (SALW), capacity building of institutions for safety, local and community level conflict management and mitigation.

Water, Sanitation & Hygiene (WASH): Emergency water supply, hygiene item distribution, hygiene information and education, construction of latrines, installation water points, wells and water storage. Water purification.

Education: Education grants and fee support, school feeding programmes, teacher training and support, school materials provision and construction or rehabilitation of school structures.

Connect with us
0 USD Tripoli CF 3201 Abc road Full Time , 40 hours per week Danish Refugee Council (DRC)

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

About the job

Overall responsible for grants management within the country team. This includes facilitating and supporting the development of high quality funding proposals, in compliance with donor and internal DRC rules and regulations, responsible for donor reporting, information management and grants management capacity-building efforts. The post holder is also responsible for providing regular support and guidance to project cycle management and program strategy; advising and supporting field teams to ensure the successful implementation of all activities. Your main duties and responsibilities will be:

Grant Management

  • Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines and support implementing teams to ensure full compliance
  • Oversee and refine grants and contract management systems and processes. This includes updating, streamlining, and disseminating grants management tools and resources
  • Ensure quality information management through regular maintenance of grant files, updating internal DRC documentation and other grant unit tools
  • Conduct regular donor mapping exercises and support the Head of Programmes in identifying new funding opportunities in line with the country programme’s strategy
  • Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
  • Organize and facilitate grant opening, review, and closing meetings; ensuring key actions agreed are documented, shared and followed up
  • As and when required, act as the focal point to donor queries (as delegated by HOP)
  • As and when requested, support external donor audits and donor monitoring visits
  • Responsible for day to day supervision of the national Grants Officer

Proposal & Reporting

  • Support the HOP to plan and coordinate the development of high-quality project proposals, including narratives, budgets, budget narratives, work plans, staffing lists, and other required annexes. This means compiling and reviewing all documents before sending to HOP as well as HQ/Region for sign off
  • Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions
  • Lead application process and ensure compliance regarding no or cost extensions, amendments, top-ups, reallocations etc
  • As and when requested, attend donor meetings, upon request by the Head of Programme

Programme learning, knowledge management and strategy

  • Document, analyse, and share learning from proposal and reporting processes, and compliance with donor rules and regulations.
  • Support induction processes to new staff and provide regular refreasher trainings and updates on donor rules and regulations
  • Contribute to PCM trainings and usage of PCM tools in collaboration with MEAL Manager
  • Responsible for maintaining and updating DRC’s online Grants Management System (GMS) platforms and establish and manage country trackers
  • Ensure learning from donor grants is captured, consolidated and disseminated, contributing to knowledge building and sharing within Libya and globally to influence policies and programme planning (where necessary). This includes ensure that regular grants closure meetings are taking place
  • Responsible for drafting donor strategy in conjunction with Technical Advisors and HoP
  • Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programm

About you

To be successful in this role we expect you to have 3-5 years of relevant experience in grant management/coordination, programme development, fundraising in humanitarian settings with INGOs. Moreover, we also expect the following:

Required

  • Solid experience in the compilation of donor proposals, modification requests and reports; with practical experience in working with UNHCR, IOM, DFID, EUTF, ECHO, DANIDA, etc
  • Knowledge of donor rules and regulations.
  • Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
  • Excellent communication, coordination, influencing and interpersonal skills
  • Demonstrate ability in thinking creatively and practically to improve the quality of projects
  • Demonstrate ability in analytical and critical thinking with the ability to work operationally without losing sight of the strategic goal
  • Strong project management and planning skills: with good skills in managing related data analysis
  • Conversant in proposal writing with effective communication skills including fluency (speaking and writing) in English and in excel
  • Ability to lead and work within a multi-cultural/diverse team;
  • Commitment to Humanitarian principles and DRC values
  • Post Graduate Degree in Social Sciences, International Development
  • Full professional proficiency in English

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with DRC’s vision and values.

We offer

Contract length: 12 months.

Band: G, non-management.

Designation of Duty Station: Tripoli, Libya.

Start date: 01/02/2020.

How to apply:

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 20/12/2019.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website drc.ngo. DRC as an employer By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

  • Professionalism, impact & expertise
  • Humanitarian approach & the work we do
  • Purpose, meaningfulness & own contribution
  • Culture, values & strong leadership
  • Fair compensation & continuous development Read more here about what our employees say about working in DRC.

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

2019-12-21

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