Grants Management Specialist – SRF 47 views0 applications


Position Title : Grants Management Specialist – SRF

Technical supervisor : Partnership and Grants Coordinator

Line manager : SRF Head of Finance and Operations

Duty station : Dakar, Senegal

Area of Operation : Burkina Faso, Mali, Niger, Chad

Employment Period : 12 months

Type of Contract : Expat or national

Salary & Benefits : Non management G

Introduction

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization.

Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

1.Background

DRC has been operating in West Africa since 1998 and in Latin America and the Caribbean since 2011. The DRC West-North Africa & Latin America (WANALA) Regional Office is based in Dakar, Senegal, and covers multiple countries.

The Sahel Regional Fund (SRF) is a regional humanitarian NGO fund, hosted by DRC, residing in DRC RO for WANALA, and governed by Board consisting of leading (i)NGOs and FCDO. It strives to deliver high-quality, value for money, principled protection and humanitarian assistance in Sahel hot spots for most vulnerable people, in particular women, girls, elders and persons with disabilities who are amongst the most vulnerable persons affected by the crisis.

2.Purpose

As a key member of the Fund Management Unit in Dakar, Senegal, the individual will contribute to the overall Grants Management, Compliance, and Partnership functions of the Sahel Regional Fund, which is hosted by DRC. They will offer guidance to our partners and collaborate with relevant colleagues and external stakeholders as necessary. Your key responsibilities will encompass supporting the management of grants within the SRF, assisting in the preparation and timely submission of high-quality donor reports, and ensuring compliance with all grant processes and donor requirements. For more information about SRF (Sahel Regional Fund) and its functions, please visit our website www.sahelregionalfund.org

3.Duties and responsibilities

Grants Management

  • Support the FMU in the management of the SRF portfolio.
  • Assist in ensuring a quality and timely submission of consolidated donor narrative and financial reports and managing all reporting deadlines
  • Assist in and lead assigned sections in the review of modification requests from partners and grant agreement modifications where necessary
  • Support the communications stream to partners as well as drafting, finalising and sharing documents for grant meetings
  • Perform other grants management duties assigned by the SRF Head of Finance and Operations and Grants Management Coordinator
  • Assist in reviews of the reports

Donor Compliance

  • Assist in providing training on compliance with donors’ regulations and requirements upon partners’ request.
  • Provide support to SRF partners to ensure operational compliance of grants with guidelines and donor regulations in the areas of finance, logistics, procurement, and human resources.
  • Ensure immediate reporting of suspected compliance issues to the SRF Head of Finance and Operations and Grants Management Coordinator.
  • Support the Grants Management Coordinator in ensuring that relevant team members are aware of all donor communications, changes in regulations, and meetings.

Information Management

  • Support in maintaining comprehensive electronic files in all paper and electronic formats including the SRF’s electronic Grants Management System (GMS).
  • Participate in updating grant module on DRC’s internal platform, DRC Dynamic.
  • Ensure submission of data on the International Aid Transparency Initiative (IATI) platform.
  • Support testing and development of Business Intelligence analytical and dashboard products

Other

  • Update the SRF’s internal monitoring tool and SRF’s database based on information coming from the partners
  • Assist with the organization and note taking of conferences, workshops and meetings as requested.
  • Provide short term cover when the Grants Management Coordinator is absent, supported by the line manager as needed.
  • Coordinate Induction of new colleagues.
  • Prepare translation and/or language versions of the SRF documents as necessary

When manageable, the Grants Management Coordinator may be asked to carry out other duties requested by the Grants Management and Partnership Coordinator, SRF Head of Finance and Operations or the SRF Fund Director.

4.Required Qualifications

Languages:

  • English – full fluency, oral and written
  • French – full fluency, oral and written

Mandatory:

  • Minimum 3 years of relevant work experience on Grants management related position with a NGO/iNGO or within donor structures
  • Experience working with large institutional donors, such as FCDO, EU, ECHO, USAID, BHA, UNHCR, and other UN agencies
  • Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
  • Ability to work effectively and efficiently both independently and in teams
  • Full professional proficiency in English and French

Desirable :

• Previous experience working in a DRC mission is an advantage

• Previous experience working with Dynamics or a different robust ERP system such as SAP, Oracle, etc.

• Experience with technical systems development is an advantage

• Previous experience working with local partners is an advantage

• Previous experience in Sahel region is an advantage

Education:

  • University degree in political science, international development, economics, business administration or other relevant field
  • Any professional certificate in the overall scope of grants or partnership cooperations demonstrating interest in the area would be an advantage

5.Required Skills & Qualities

  • Core Competencies of DRC:
    • Striving for excellence
    • Collaboration
    • Taking the lead
    • Communication
    • Demonstrating Integrity
  • Ability to work in a multinational and multicultural environment
  • Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
  • Excellent communication skills, as well as patience and politeness, are required
  • Multi-tasking and Organizational skills are necessary
  • Adaptable and Flexible
  • Proven analytical and critical thinking skills
  • Exemplary sense of ethics in the workplace
  • Team-oriented & good sense of humor

6.General Regulations

  • The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
  • Employee should not engage in any other paid activity during the DRC contract period without prior authorization
  • Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
  • Employee should not give interviews to the media or publish project-related photos or other material without prior authorization
  • Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request

7.Application Process

All applicants must send a cover letter and an updated CV (no longer than four pages) on DRC website. Both must be in English**.**

DRC provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, color, religion, sexual orientation, age, marital status or disability.

DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process.

However, all applicants shall take into consideration that DRC cannot offer an international work contract to a citizen of the country of assignment (in this specific case, Senegal).

Applications close on the 25th of october 2024 at 11:59pm (GMT-time).Applications submitted after this date will not be considered.

Due to the urgency of the position, DRC has the right to recruit a candidate who matches the required profile before the above deadline.

More Information

  • Job City Dakar
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The Danish Refugee Council is currently implementing a broad range of activities relevant to conflict affected communities and persons. The activities are categorized in ten sectors:

Shelter and Non-food Items, Food Security, Protection, Income Generation, Coordination & Operational Services, Community Infrastructure & Services, Humanitarian Mine Action, Armed Violence Reduction (AVR), Water, Sanitation & Hygiene (WASH), and Education.

Here you can read some short exemplifications of what types of activities the respective sectors include:

Shelter and Non-food Items: Provision of emergency shelter, emergency cash grants, rehabilitation of housing, distribution of non-food items (NFIs) and provision of return and repatriation kits.

Food Security: Emergency food provision or food voucher programmes. Training and capacity development in agriculture, agricultural inputs (e.g. tools and seeds), agricultural grants.

Protection: Advocacy for the rights of displaced people in their context of displacement, child protection initiatives, individual protection assistance based on vulnerability, legal aid, land & property rights, sexual and gender-based violence prevention, registration services for the internally displaced and refugees, monitoring of rights and rights awareness-raising, facilitation of return and repatriation processes.

Income Generation: Business training and SME development, business grants, life-skills training, literacy and numeracy training, vocational training, micro-credit loans, savings groups, group enterprise development and facilitation.

Coordination & Operational Services: Coordination and management of refugee and IDP camps, active participation in UN cluster coordination, humanitarian surveys and studies, facilitation of NGO Networks focused on displacement solutions, capacity development, training and support to local NGOs, secondment of experts to UN emergency operations worldwide

Community Infrastructure & Services: Provision of physical infrastructure like roads, bridges, community centres, irrigation systems or other community structures, facilitation and training of infrastructure management groups at community level, facilitation and funding of community development plans, initiatives for disaster risk reduction at community level.

Humanitarian Mine Action: Manual or mechanical mine clearance, clearance of former battle areas, education for affected communities – with special focus on children on how to avoid harm from mines and UXO, surveys of expected and confirmed mined or UXO areas, explosive ordnance disposal and stockpile destruction, capacity building of national demining institutions.

Armed Violence Reduction (AVR): Education in procedures for safe storage and safe handling of small arms and light weapons (SALW), capacity building of institutions for safety, local and community level conflict management and mitigation.

Water, Sanitation & Hygiene (WASH): Emergency water supply, hygiene item distribution, hygiene information and education, construction of latrines, installation water points, wells and water storage. Water purification.

Education: Education grants and fee support, school feeding programmes, teacher training and support, school materials provision and construction or rehabilitation of school structures.

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0 USD Dakar CF 3201 Abc road Fixed Term , 40 hours per week Danish Refugee Council (DRC)

Position Title : Grants Management Specialist - SRF

Technical supervisor : Partnership and Grants Coordinator

Line manager : SRF Head of Finance and Operations

Duty station : Dakar, Senegal

Area of Operation : Burkina Faso, Mali, Niger, Chad

Employment Period : 12 months

Type of Contract : Expat or national

Salary & Benefits : Non management G

Introduction

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization.

Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

1.Background

DRC has been operating in West Africa since 1998 and in Latin America and the Caribbean since 2011. The DRC West-North Africa & Latin America (WANALA) Regional Office is based in Dakar, Senegal, and covers multiple countries.

The Sahel Regional Fund (SRF) is a regional humanitarian NGO fund, hosted by DRC, residing in DRC RO for WANALA, and governed by Board consisting of leading (i)NGOs and FCDO. It strives to deliver high-quality, value for money, principled protection and humanitarian assistance in Sahel hot spots for most vulnerable people, in particular women, girls, elders and persons with disabilities who are amongst the most vulnerable persons affected by the crisis.

2.Purpose

As a key member of the Fund Management Unit in Dakar, Senegal, the individual will contribute to the overall Grants Management, Compliance, and Partnership functions of the Sahel Regional Fund, which is hosted by DRC. They will offer guidance to our partners and collaborate with relevant colleagues and external stakeholders as necessary. Your key responsibilities will encompass supporting the management of grants within the SRF, assisting in the preparation and timely submission of high-quality donor reports, and ensuring compliance with all grant processes and donor requirements. For more information about SRF (Sahel Regional Fund) and its functions, please visit our website www.sahelregionalfund.org

3.Duties and responsibilities

Grants Management

  • Support the FMU in the management of the SRF portfolio.
  • Assist in ensuring a quality and timely submission of consolidated donor narrative and financial reports and managing all reporting deadlines
  • Assist in and lead assigned sections in the review of modification requests from partners and grant agreement modifications where necessary
  • Support the communications stream to partners as well as drafting, finalising and sharing documents for grant meetings
  • Perform other grants management duties assigned by the SRF Head of Finance and Operations and Grants Management Coordinator
  • Assist in reviews of the reports

Donor Compliance

  • Assist in providing training on compliance with donors’ regulations and requirements upon partners’ request.
  • Provide support to SRF partners to ensure operational compliance of grants with guidelines and donor regulations in the areas of finance, logistics, procurement, and human resources.
  • Ensure immediate reporting of suspected compliance issues to the SRF Head of Finance and Operations and Grants Management Coordinator.
  • Support the Grants Management Coordinator in ensuring that relevant team members are aware of all donor communications, changes in regulations, and meetings.

Information Management

  • Support in maintaining comprehensive electronic files in all paper and electronic formats including the SRF’s electronic Grants Management System (GMS).
  • Participate in updating grant module on DRC’s internal platform, DRC Dynamic.
  • Ensure submission of data on the International Aid Transparency Initiative (IATI) platform.
  • Support testing and development of Business Intelligence analytical and dashboard products

Other

  • Update the SRF’s internal monitoring tool and SRF’s database based on information coming from the partners
  • Assist with the organization and note taking of conferences, workshops and meetings as requested.
  • Provide short term cover when the Grants Management Coordinator is absent, supported by the line manager as needed.
  • Coordinate Induction of new colleagues.
  • Prepare translation and/or language versions of the SRF documents as necessary

When manageable, the Grants Management Coordinator may be asked to carry out other duties requested by the Grants Management and Partnership Coordinator, SRF Head of Finance and Operations or the SRF Fund Director.

4.Required Qualifications

Languages:

  • English – full fluency, oral and written
  • French – full fluency, oral and written

Mandatory:

  • Minimum 3 years of relevant work experience on Grants management related position with a NGO/iNGO or within donor structures
  • Experience working with large institutional donors, such as FCDO, EU, ECHO, USAID, BHA, UNHCR, and other UN agencies
  • Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
  • Ability to work effectively and efficiently both independently and in teams
  • Full professional proficiency in English and French

Desirable :

• Previous experience working in a DRC mission is an advantage

• Previous experience working with Dynamics or a different robust ERP system such as SAP, Oracle, etc.

• Experience with technical systems development is an advantage

• Previous experience working with local partners is an advantage

• Previous experience in Sahel region is an advantage

Education:

  • University degree in political science, international development, economics, business administration or other relevant field
  • Any professional certificate in the overall scope of grants or partnership cooperations demonstrating interest in the area would be an advantage

5.Required Skills & Qualities

  • Core Competencies of DRC:
    • Striving for excellence
    • Collaboration
    • Taking the lead
    • Communication
    • Demonstrating Integrity
  • Ability to work in a multinational and multicultural environment
  • Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
  • Excellent communication skills, as well as patience and politeness, are required
  • Multi-tasking and Organizational skills are necessary
  • Adaptable and Flexible
  • Proven analytical and critical thinking skills
  • Exemplary sense of ethics in the workplace
  • Team-oriented & good sense of humor

6.General Regulations

  • The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
  • Employee should not engage in any other paid activity during the DRC contract period without prior authorization
  • Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
  • Employee should not give interviews to the media or publish project-related photos or other material without prior authorization
  • Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request

7.Application Process

All applicants must send a cover letter and an updated CV (no longer than four pages) on DRC website. Both must be in English**.**

DRC provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, color, religion, sexual orientation, age, marital status or disability.

DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process.

However, all applicants shall take into consideration that DRC cannot offer an international work contract to a citizen of the country of assignment (in this specific case, Senegal).

Applications close on the 25th of october 2024 at 11:59pm (GMT-time).Applications submitted after this date will not be considered.

Due to the urgency of the position, DRC has the right to recruit a candidate who matches the required profile before the above deadline.

2024-10-26

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