Contract lenght: 1 year, with the possibility of extension
Base: Addis Ababa, Ethiopia
Terms: National posting
About the role:
The HoF’s line manager is the Compliance Director.
At country programme level, the HoF is the line manager of Accounting Unit Manager and Partnership Coordinator. The HoF also works closely with Head of Operations (HoO), Deputy Country Director (DCD), Head of Programmes (HoP) and Programme Managers (ProgMs).
At headquarters (HQ) level, apart from the RHoSO, her/his primary counterparts at the technical level are the Accounting and Finance Coordinators for Ethiopia.
Duties & Responsibilities:
General
- Manage the Finance and Accounting national team while ensuring it has sufficient capacity both in number and qualification and securing their continuous capacity building based on personal development plans;
- Ensure that Systems support the implementation of the Country Strategy and that procedures and regulations are implemented in full transparency and in compliance with donors´ and PIN rules;
- Ensure that key support policies are continuously updated as required and adjusted to the context;
Finance Management
- The HoF makes sure that relevant country programme financial and administrative procedures are in place and respected;
- Ensures financial and administrative systems (ELO, Navision) are properly administrated and used by the whole country programme;
- In cooperation with the financial team guarantees that financial requirements are met in all sectors, including budgeting, reporting and accounting of the country programme;
- Ensures functional communication setup between Finance and other departments with special focus on budget management;
- The HoF draws and updates country programme overall operational budget, Coverage table and supervises Ethiopia annual budget;
- Optimizes financial resources allocation to cover operations costs; monitors and notifies HQ about crucial operations costs misbalance as compared to the total country programme budget;
- Prepares financial and economic overviews and interprets economic data for country programme and programme management teams;
- In cooperation with programme team and support from finance team develops budget for the new proposals according to PIN budgeting GLs and builds the capacity of the FUC in budget preparations;
- Supervises financial data completeness and correctness before the start of financial report drawing, checks the project reports before its submission to donor according to reporting deadlines;
- Supervises the financial aspects of partner selection and assessment processes, partnership agreement preparation, capacity building and reporting;
- Approves contracts and invoices above certain limit in ELO (up to the limit approved by CMT);
- Certifies internet banking payments;
- Closely supervises Ethiopia cash flow planning and approves mission money requests to HQ.
Accounting
- In the field of country programme accounting, the HoF is responsible for establishing sufficient capacities to guarantee accounting data quality as required by PIN internal rules and legislation
- Ensure that all accounting data are correctly inserted and synchronized between the national and PIN accounting software;
- Regularly checks that all taxes are paid in line with national regulatory framework;
- Ensures that tax exemption (when possible) will be applied by NGO;
- Supervises completion of inputs for year-end closing procedure;
- Supervises the local statutory audit.
Human Resources & Capacity Development
- The HoF ensures adequate finance team size and composition;
- Manages team in compliance with PIN RDD HR procedures (recruitment, induction, evaluation etc.);
- In compliance with RDD HR strategy, the HoF continually develops and boosts his/her team capacity, with special focus on capacity building of the Finance Unit Coordinator;
- Establish system of in-country induction for both international and national staff in finance/compliance procedures;
- Ensure that the contract termination procedures are followed properly;
- Take part in the investigation procedures related to the reporting of breach of PIN Code of Conduct or other disciplinary issues.
External and Internal Compliance
- The HoF is responsible for compliance with internal procedures, donors´ rules and Country specific regulations and legal framework.
- The HoF has a sound knowledge of administrative standards and procedures;
- Is responsible for setting up financial and administrative systems and procedures compliant with internal requirements as well as country specific regulations, and staff´s adherence to them;
- Is familiar with donors´ fin/admin regulations and provides support in this field to other country programme members;
- Ensures that donors´ rules are complied with;
- Acts as a communication channel between donors in case of any requests related to the finance and compliance agenda.
Documents Circulation and Archiving
- The HOF is responsible for accounting and other financial documentation.
- The HoF takes part in setting up the overall country programme archiving system and provides methodical guidance in this field to other country programme colleagues;
- Ensures quality and completeness of all Ethiopia financial documentation in physical as well as electronic form;
- Conducts regular checks on proper archiving of accounting and other finance documentation.
Main Requirements:
- Education (university or secondary level) in business, management, accounting or similar study programmes;
- Communicative level of English (minimum of active B2);
- Experience in team management and supervision within a complex country programme;
- Experience of working in a humanitarian and/or development organization, including in developing and delivering processes/procedures and policies compliant with main international donors (previous experience with ECHO and UN is an asset);
- Experience in building and developing the capacity of local and international staff;
- IT literacy, advanced knowledge of MS Excel;
- Competence in budget planning, monitoring expenses, and supporting different departments in ensuring cost-effective allocation of funds for operations;
- Experience in addressing operational challenges in complex and rapidly changing environments, including conflict and emergency contexts;
- Ability to promote team cohesion, respect, transparency, and a collaborative work environment among staff from diverse backgrounds;
- Understanding of the local context is an advantage.
PIN Offers:
- Standard work schedule of 40 hours per week from Monday to Friday
- Per diems for working and Accommodation outside of the duty office depending on the location
- Transport Allowance
- Bank loan facilities
- 20 days of paid annual and after 5 years of work an extra paid day for every year
- Extra days of paid leaves for selected holidays
- Medical insurance, including spouse and children
- Accident insurance for all injuries during work time based on the law
- Pension contribution of 11 % from PIN
- Paternity leave of extra 2 paid days above the mandatory 3 days
- Maternity leave according to the law and extra financial motherhood support
- Monthly mobile phone hybrid tariff
- PIN supports fast career growth and internal mobility
- International environment with opportunities to learn from other PIN’s country programs
- Extensive Capacity Building program, both internal and external trainings, including the Induction training
- Internal online learning opportunities, such as access to PIN’s e-learning platform and webinars
- Annual staff retreat
- Friendly and fair work environment
How to apply
If you are interested in this position, send us your CV and short cover letter via our application form.
Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.
People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need involves. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp)). People in Need Staff will undertake the appropriate level of training.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.
More Information
- Job City Ethiopia
