Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income generating activities, and wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.
DRC has been operating in the West Africa region for over 15 years, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) Guinea, Liberia, Ivory Coast, Mali, Burkina Faso, Niger, Nigeria and a Regional Office (RO) in Abidjan. DRC has 17 offices and more than 500 staff members across the WA region.
Human Resources & Admin Assistant
Location: Damaturu
The Position
- Supports HR Admin Officer in the preparation of HR tasks and maintenance of staff information. Works within the HR administration procedures of DRC, municipal policies and procedures and in compliance with all national acts and legislation. The HR Admin Assistant supports the HR Admin Officer with reports for senior management in country.
Key Roles
- Drafting Casual Labor Contracts e.g. programme staff/location. (approved by Area Manager)
- Assist in updating personal staff files
- Follow up that signed time sheets are sent to HR before deadline.
- Ensure to add new staff details and location on the Nigeria Staff Contact list upon request from HR Dept. CO
- Making requisition, receiving and releasing office stationery, beverages and cleaning materials
- Submitting weekly/monthly report on use of office material.
- Support the HR Officer in the recruitment process
- Ensure required documents from the recruitment are sent to HR Department Coordination Office
- Distribute information about open vacancies to all staff and announce on local notice board in a timely manner.
- Updating Guest Accommodation space and sharing
- Responsible to coordinate all the Guest House request with logistics
- Takes lead to review Guest House Utensils and makes requisition
- Monthly meeting and bi-weekly inspection of Guest House and sending report to HR Team Leader
- Collaborate with HR Admin Officer in organizing Seminars, meetings and other events at location.
- Coordinate accommodation in Guest House and/or hotel.
- Assist in enquiries from delegates.
- Assist with taking minutes of the events if required.
Key Requirements
Education:
- University degree in Human Resources/Administration, Business Administration and other related discipline
Essential:
- At least 1 year work experience in field of Human Resources and Administration in an NGO/Commercial sector.
Desirables:
- Hands-on experience/skills in MS Office applications (Excellent computer skill)
- Ability to work under pressure to deadlines and stress.
- Ability to work independently on his or her own initiative with problems solving skills
- Strong team and interpersonal skills
- Fluency in written and spoken English.
Conditions
- Availability: ASAP
- Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;
- The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.
Application Method
- CV and Cover Letter indicating and explaining the suitability to the position applied.
- Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
- Applications should be addressed to: “Recruitment Manager”.
- Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered.
Note
- Applications sent/received after the deadline will not be considered.
- Only short-listed applicants will be invited for written test and oral interview.
- DRC-DDG Nigeria does not charge any fees for recruitment and does not use any employment mediator.
- The position is for NIGERIAN nationals only.
- Please note that only short-listed candidates will be contacted for interview and we are an equal opportunity organization so women are strongly encouraged to apply for this position.
More Information
- Job City Yobe
