EXTERNAL VACANCY ANNOUNCEMENT
Date of issue: 04th March 2025
Deadline for application: 18th March 2025
Job Title: Locum FIN/HR Assistant
Duty Station: Mathare, Homabay, Coordination (Nairobi)
Length of Contract: On Needs Basis
Médecins Sans Frontières (MSF) is an independent international medical humanitarian organization providing assistance to people affected by armed conflicts, epidemics, natural or non-natural disasters, or persons excluded from access to health care. The organization has health projects in more than 70 countries.
MSF France has had a significance presence in Kenya since 1996. Currently, MSF runs 2 projects in Kenya; one in Homa Bay County supporting the HBCTRH in the adult medical (in-patient and TB) wards to improve management of adults’ patients hospitalized and recently started a chronic disease activity in 2 decentralized sites. In Mathare, MSF runs a 24-hour SGBV clinic and an Emergency program in Mathare with a clinic in Dandora offering youth friendly services to those between the ages of 10 to 24 years. The Coordination office in Nairobi provides support to and coordinates all the MSF France projects in Kenya.
MSF France is looking to fill the position of Locum FIN/HR Assistant. The successful candidate reports to the Project Finance/HR Manager.
Main purpose of the Position:
Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep strict control over monetary resources.
Tasks & Responsibilities include but not limited to:
• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.
• Management of all personnel flies for MSF National staff on regular basis.
• Update Medical Insurance Cover follow-up & other administrative tasks.
• Support the Admin Manager with recruitment by contacting applicants, booking an appointment for the test, oversee the written test among others and anything else.
• Prepare monthly MSF staff payroll and daily worker payments
• Performance Management
• Support staff induction and on boarding process
• Support Admin Manager for matters concerning learning and development of staff.
Qualifications & Requirements:
Education
· Essential Degree or diploma in Human Resource Management or diploma in Finance or accounting
Essential Experience
· Essential previous working experience of at least two years in relevant jobs.
· Desirable experience in MSF or other NGOs in developing countries
Languages
Fluent in English and Kiswahili
Knowledge
Essential computer literacy (word, excel and internet)
Competencies
· Results
· Teamwork
· Flexibility
· Commitment
· Stress tolerance and management
· Leadership and team management skills
· Able to work with limited supervision
Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF and a PIN certificate).
The protection of your personal data is important to MSF and will be treated confidentially. By submitting your application, you consent to MSF using your personal data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application, and selection of the most suitable candidate. MSF does not sell your personal data under any circumstances. If you have any questions, requests, or concerns, you can contact us on msff-kenya-recruitment@paris.msf.org
MSF is committed to achieving workforce diversity and therefore women and persons with disabilities are encouraged to apply.
MSF does not tolerate any kind of harassment and abuse including but not limited to sexual harassment, exploitation and discrimination. MSF provides a working environment that upholds our safeguarding commitment to ensure that children and adults are protected from both deliberate and accidental harm caused by MSF staff and/or other representatives. Our selection process, which includes rigorous background checks, reflects our commitment to the protection and safeguarding of our beneficiaries from abuse.
Applications must be received by the deadline. Only short-listed candidates will be contacted.
MSF is an equal Employer and does not charge any application/ recruitment fee.
