Logistics and Admin Manager, April 2024

Solidar Suisse is a Swiss International NGO founded in 1936 and member of the European Solidar network. We support and implement projects in the fields of Decent Work, Governance, and Humanitarian Aid in 14 countries worldwide.

Logistics and Admin Manager

Duty station: Chimoio, Mozambique with regular travel to the field

Starting date: January 2020

Duration: 12 months

Background

Cyclone Idai killed hundreds of people and left widespread flooding in Mozambique. Solidar Suisse has been implementing development projects in the affected provinces for many years. Currently, Solidar is implementing a comprehensive emergency and recovery response with thematic focus on WASH and Food Security/Livelihood.

Purpose

We look for an experienced humanitarian aid professional to manage the logistics and administration of the Idai response and ensure compliance with set standards, principles and guidelines of Solidar Suisse and its donors. She/he maintains a functional procurement system and appropriate logistics infrastructure (transport, communication and warehousing) and associated operation and monitoring systems in Chimoio and the two field offices. The Logistics and Admin Manager trains and supports the project team, assists with the financial follow-up and takes part in the recruitment of additional staff.

Responsibilities and key tasks

Logistics

Lead the logistics in the delivery of efficient cost effective and quality logistics services to support the development and emergency programme delivery and the running of the country office.
Direct supervision of log staffs in the coordination office and indirect supervision of log staffs in the field
To implement and monitor all logistics systems and processes in accordance with Solidar policies and procedures
To supervise and coach log officer, support the field team and with the office management and project implementation
To assist the Programme Coordinator and the Project Managers with logistics advice during the drawing up of new project proposals
To assess the IT and furniture needs for the team and new arrival
To provide and maintain safety policies for Solidar’s staffs, premises and goods.
To develop a manual for logistics

Procurement

Manage and lead on purchasing decisions, tender, advice and support to the programme department and teams.
Ensure procurement procedures are respected (programme, finance and log).
To follow-up on going procurements and actively solve any issue that may arise
To ensure that procurement plans are developed for each project.
To ensure a requisition tracking system is maintained.
To ensure a contract follow up is done (rental, tenders etc)

Finance and Administration

Supports the Programme Coordinator to follow-up the project budget and grant management, revises the project budgets if necessary.
Provides monthly forecasts for the management and support costs for Idai
Ensure that internal controls are in place
Identify and support the team to resolve any logistical or financial management problems which may arise and provide on-the-job-training to support staff on new tools and procedures
Define, set-up and introduce an electronic filing system for the Idai Project covering programme and support services, define basic rules and procedures for data management. Ensure appropriate and systematic paper documentation.

Reporting

Provides monthly reports and contributes to donor reporting.

Requirements

University degree or equivalent in Business Administration, Finance and/or Logistics
Minimum of 5 years of professional experience in managerial positions as Administration and/or Logistics Manager for an International NGO in humanitarian contexts
Sound experience in developing logistics tools and systems for humanitarian operations
Proven experience in multi donor grant management and humanitarian donor policies and procedures
Strong communication skills and ability to work with diverse teams
Independent and proactive working style
Sound knowledge of Portuguese. Proficiency in written English
Confident using IT office tools.

Duration and starting date

We look for a candidate who can start in January 2020, with contract duration of 12 months.

How to apply:

Please send your application including detailed CV, and contact details of 3 referees by e-mail with Subject “Idai Logistics and Admin Manager” to [email protected] no later than November 29, 2019.

Only shortlisted candidates will be contacted.

More Information

Job City Chimoio

Chimoio Solidar Suisse

Solidaridad

As a frontrunner in the area of sustainable economic development, Solidaridad seeks to create prosperity for everyone that respects both the people and the planet. With almost 50 years of experience, experts in the field and pragmatic collaboration with influential partners in and around the supply chain, Solidaridad develops smart solutions that bring lasting positive impact.

We envision a world in which all we produce, and all we consume, can sustain us while respecting the planet, each other and the next generations.We bring together supply chain actors and engage them in innovative solutions to improve production, ensuring the transition to a sustainable and inclusive economy that maximizes the benefit for all.

Solidaridad initiates corporate social responsibility and fair trade to combat poverty worldwide.

Solidaridad is an international network organization with more than 20 years of experience in creating fair and sustainable supply chains from producer to consumer.

Solidaridad was launched in 1969 by the Catholic bishops as an advent campaign in aid of Latin America. In the 1970s, protestant churches joined Solidaridad and a formal ecumenical organization emerged in 1976. During those days, this model was a unique form of collaboration between the Dutch churches in their programmes for development aid in Latin America.Unfortunately in the 90s, inter-church cooperation came under pressure and the breakdown of ecumenical collaboration started. In the end, the church-based foundation of Solidaridad’s work gradually eroded. The Catholic Church became increasingly inward-looking and less inclined to see responsibility for the world as a task. The growing conservatism within the churches led to breaking of the ties. The era of 40 years of eucumenical cooperation ended in 2010. But still to date, many local Christian communities are committed to Solidaridad’s work.International network organization The developments in the relationships with the churches created new opportunities for Solidaridad. An international network organization is being built up, both in terms of governance as well as in terms of operations. This change of structure will give our partners in the South a prominent say in the policymaking processes. The implementation of that policy will be better underpinned by the knowledge and experience of local partners. Moreover, the implementation of the policies will be decentralized and delegated to the regional expertise centres, thus making a better use of local expertise.Solidaridad The Netherlands is to be one player in a network of nine Regional Expertise Centres (RECs) in various parts of the world. In the process, the organization’s centre of gravity is shifted from North to South. The offices in the South take over the entire project cycle. Solidaridad The Netherlands will apply itself to market development in the North, fundraising to cover the network budget and publicity campaigns to involve consumers, citizens and businessess in the taks of making the international economy more sustainable.Fair Trade In 1988, Solidaridad was the founding father of the Max Havelaar label for coffee for the Dutch market. This was the starting point of Fair Trade certification, directly leading to the international standard of Fair Trade (FLO). After having introduced fair trade coffee Solidaridad initiated in 1996 a fair trade scheme for bananas. For this purpose, Solidaridad set up the fruit company Agrofair. This company is co-owned by farmers and supplies its fair trade labelled fruit to supermarkets across Europe. At the turn of this century Solidaridad established Kuyichi jeans, a trendy sustainable fashion brand that is sold in over than 500 leading stores across Europe.CSR-models Corporate social responsibility is developing at a fast rate. Solidaridad is building on this together with UTZ CERTIFIED, the sustainable label for coffee, cocoa and tea. MADE-BY, the label for clean clothes introduced in 2004, is another of Solidaridad’s initiatives. Solidaridad is also intensively involved in CSR models such as Social Accountability International (SAI) and the Business Social Compliance Inititiative (BSCI), and is active in Round Tables for responsible soy, palm oil, sugarcane and cotton. An increasing number of large and small companies, brands and retailers, all over the world are now working with Solidaridad on sustainable chain development.

More jobs from Solidaridad

0 USD Chimoio CF 3201 Abc road Full Time , 40 hours per week Solidaridad

Logistics and Admin Manager

Duty station: Chimoio, Mozambique with regular travel to the field

Starting date: January 2020

Duration: 12 months

Background

Purpose

Responsibilities and key tasks

Logistics

Lead the logistics in the delivery of efficient cost effective and quality logistics services to support the development and emergency programme delivery and the running of the country office.
Direct supervision of log staffs in the coordination office and indirect supervision of log staffs in the field
To implement and monitor all logistics systems and processes in accordance with Solidar policies and procedures
To supervise and coach log officer, support the field team and with the office management and project implementation
To assist the Programme Coordinator and the Project Managers with logistics advice during the drawing up of new project proposals
To assess the IT and furniture needs for the team and new arrival
To provide and maintain safety policies for Solidar’s staffs, premises and goods.
To develop a manual for logistics

Procurement

Manage and lead on purchasing decisions, tender, advice and support to the programme department and teams.
Ensure procurement procedures are respected (programme, finance and log).
To follow-up on going procurements and actively solve any issue that may arise
To ensure that procurement plans are developed for each project.
To ensure a requisition tracking system is maintained.
To ensure a contract follow up is done (rental, tenders etc)

Finance and Administration

Supports the Programme Coordinator to follow-up the project budget and grant management, revises the project budgets if necessary.
Provides monthly forecasts for the management and support costs for Idai
Ensure that internal controls are in place
Identify and support the team to resolve any logistical or financial management problems which may arise and provide on-the-job-training to support staff on new tools and procedures
Define, set-up and introduce an electronic filing system for the Idai Project covering programme and support services, define basic rules and procedures for data management. Ensure appropriate and systematic paper documentation.

Reporting

Provides monthly reports and contributes to donor reporting.

Requirements

University degree or equivalent in Business Administration, Finance and/or Logistics
Minimum of 5 years of professional experience in managerial positions as Administration and/or Logistics Manager for an International NGO in humanitarian contexts
Sound experience in developing logistics tools and systems for humanitarian operations
Proven experience in multi donor grant management and humanitarian donor policies and procedures
Strong communication skills and ability to work with diverse teams
Independent and proactive working style
Sound knowledge of Portuguese. Proficiency in written English
Confident using IT office tools.

Duration and starting date

We look for a candidate who can start in January 2020, with contract duration of 12 months.

How to apply:

Only shortlisted candidates will be contacted.

2019-11-30

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Logistics and Admin Manager 149 views6 applications

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