Job Purpose
The Logistics Manager is responsible for ensuring the Logistics department is set up and operates according to NRC standards while supporting programme/project implementation.
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity, and accountability. These attitudes and believes shall guide our actions and relationships.
What you will do:
Generic responsibilities:
- Ensure that country set up comply with Logistical Handbook, NRC policies and donor requirements.
- Implement NRC’s logistics systems and procedures and develop in country logistics policy documentation in line with NRC Global procedure.
- Establish filing systems/archives according to NRC standards in all offices. Ensure all Area offices have access to, and are using, a common archiving solution (filing tree)
- Initiate and maintain necessary leases, licenses and contracts with relevant authorities and suppliers.
- Ensure that procurement, transport, fleet, warehouse and asset management and other Logistical processes take place in compliance with the NRC Logistics Handbook and donor requirements.
- Contribute to programme and project design, including budget development and preparation. Follow up and manage allocated budget lines.
- Oversight and coordination of market analysis by logistics staff to support project modality decisions with analysis of the functionality and accessibility of markets local to target populations.
- Provide audit and control checks within the country to ensure compliance to the logistics handbook.
- Ensure anti-corruption focus in procedures and trainings.
- Setup key performance indicators for all aspects of logistics activities and provide regular review, analysis, and reporting against performance.
- Promote the rights of IDPs/returnees in line with the advocacy strategy as well as actively promote PSEA (Protection from Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.
Specific responsibilities:
- Provide regular analysis and reports to senior management.
- Responsible for overseeing all high value procurement and establishing procedures to monitor medium value procurement at Area Office level.
- Analyze and create methods to remove bottlenecks in Procurement ensuring delivery within lead times.
- Close and regular communication, coordination and planning with all project managers and Area Managers.
- Training, development, and internal “audits” of Logistics teams in all offices.
- Training and support of line managers and staff with logistical responsibilities.. Ensure anti-corruption, transparency, and value for money focus in procedures and training.
- Develop systems and processes to improve service delivery.
- Implement NRC’s logistical and ICT systems and procedures at national level.
- Accountable for ICT management, control systems and implementations of the ICT Handbook, policies, guidance and procedures and data protection requirements.
- Responsible for capacity building to ensure that all staff have necessary level of knowledge on NRC’s ICT systems and procedures.
- Contribute to programme quality and effectiveness by identifying relevant ICT tools.
- Performance management and appraisal of directly managed staff.
Professional Competencies and Qualifications Required
These are skills, knowledge and experience that are important for effective performance.
- Bachelor’s degree in a relevant field of study.
- Minimum 3 years of experience from working as a senior Logistics Manager in a humanitarian/recovery context.
- Experience from working in complex and volatile contexts. Knowledge of the context in Libya is highly preferable.
- Knowledge about own leadership skills/profile with documented results related to the position’s responsibilities.
- Experience of data collection, analysis and report writing.
- Knowledge and skills in market tools and assessments.
- Fluency in English, both written and verbal. Knowledge of Arabic is an added advantage
Behavioural competencies
- Managing resources to optimise results
- Managing performance and development
- Initiating action and change
- Handling insecure environments
What We Offer
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.
Female candidates are strongly encouraged to apply and join our work culture that empowers every employee to share ideas and take responsibility: At NRC we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take initiative.
We are also looking for people who share our values:
- To be dedicated in what we do;
- To be innovative with our solutions;
- To act as one unified and inclusive team;
- To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.
Additional Information:
Duty Station: Tunis, Tunisia
Duration of contract: 12 months fixed terms (with possibility of extension based on funding and performance)
Travel: 40% travel to Libya
Grade 9 in NRC’s grading structure
Reporting line: Head of Support
ABOUT US
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
We invite applications from all qualified and interested candidates. Apply via the link by latest May 3, 2023.
Please ensure you attach copies of your academic and professional certificates.
For any queries, please email us at [email protected] with “Logistics Manager Tunisia” as the subject line.
