Logistics Officer – Portuguese or Spanish Speaker 62 views0 applications

Overview of CTG:

• CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we can act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

Overview of the position:

• Our client is increasingly using the Mozambique corridor for supply of food to its humanitarian projects in Mozambique & in the neighboring countries. This involves importing food in transit & food purchases in country mainly maize & sorghum. Mozambique is a main Logistics Hubs for such activities & is highly demanded. To make this hub effective & responsive to operational requirements, a Logistics Officer (Portuguese or Spanish speaker) is needed to lead the field logistics operations & provide technical support in the hub, ensuring the key supply chain functions uninterrupted.

Role objective:

The Portuguese or Spanish speaking Logistics Officer will be responsible for the following duties:

• Plan & organize logistics operations & implement plans for a smooth & efficient operation.
• Closely coordinate with the client suppliers on food procurement ready for uplift, tally service providers, client transporters & clearing agents for timely transfers of cargo.
• As the export of the commodities requires TBS lab test & its clearance, the Portuguese or Spanish speaking Logistics Officer is to ensure proper follow up to ensure that the work is done in the most efficient manner.
• Maintain proper coordination between sub office & CO for issues related to general logistics operation to avoid any gaps affecting the operation.
• Closely follow up with the transporters on timely deliveries, assess any gaps & provide solutions.
• Contribute to preparedness actions & Logistics Capacity Assessment (LCA) as necessary to enable our client to quickly respond & deploy food at the onset of the crisis.
• Ensure milling machines are operational with the required productions. Spare parts are timely requested & quality of production is monitored.
• Follow up with the CO on call forward, pipeline & timely prepositioning/delivery of the requirements.
• Build relationships & collaborate with counterparts in the key supply chain functions at sub office level to ensure an integrated supply chain approach to food assistance.
• Ensure continuity of the logistics procedures, ensuring that objectives are achieved in compliance with the functional strategies, policies & plans.
• Plan & lead on implementation of innovative logistics operations at sub office level, initiatives to ensure timely, efficient & cost-effective supply of direct or indirect food assistance.
• Assess need for warehouse equipment timely to ensure a seamless operation.
• Collect & analyse relevant technical data from diverse sources to forecast operational needs under various scenarios & make evidence-based proposals.
• Conduct local transport market assessment & provide feedback to Supervisor/Head of Supply Chain.
• Ensure running operational warehouse procedures & normative guidance in order to manage our client’s warehouse & handle inventory effectively through corporate systems.
• Monitor shelf life of the commodities & ensure to share with the Head of sub office for distribution plan before their Best Before the Date (BBD).
• Physical stock count is conducted on a monthly basis as well updated LESS accordingly.
• Ensure that data is captured in LESS timely to avoid backlogs. Any complications arise in LESS operation is reported to focal points in CO for immediate solution.
• Ensure weekly logistics inputs are provided & shared with the CO as well issues of concerns with recommended solution.
• Operational reports are prepared by the concerned staff & circulated timely.
• Mitigated losses to the possible way & through best practices of food management.
• Ensure proper inspections of both in coming & out going commodities are conducted & findings are recorded. Any infestations are treated immediately.
• Ensure SOP is implemented in all parts of logistics operation.
• Enhanced efficiency & performance of the staff through adhoc meetings & follow up on issues.
• Supervise the work of logistics staff as per the organogram to guarantee high quality & consistency of performance is maintained throughout time.
• Evaluate services providers performance & to recommend to CO.
• Provide technical advice & guidance to staff & partners to manage food systems & deliver food assistance to those in need.
• Ensures the accuracy of services providers invoices before submission to CO for settlement.
• Training needs for the logistics staff are identified & shared with the management for action.
• Perform any other tasks as assigned by the Supervisor/Head of Supply Chain.

Project reporting:

• This position reports to the Head of Logistics.

Team management:

• This role does not have any team management responsibility.

Geographical experience:

• Minimum of 15 years of experience in Africa (essential).

Languages:

• Fluency in English (essential), Portuguese (essential) and Spanish (essential).

Key competencies:

Experience:

• Experience in handling break & bulk cargoes, food purchases, warehouse/food management, overland & inland transportation, logistics coordination, wagons operation & management of operation as Head of Logistics, field office.
• Knowledge in Transportation’s, Food Procurement, handling & management.

Education:

• Masters & a Bachelors Degree in Supply Chain, Logistics, Maritime or other relevant fields.

Other relevant information:

Deliverable’s at the end of the contract:

• Ensuring organizational goals are achieved through delivery of expected food assistance to the beneficiaries, food management with client standard, improved existing process, reduced lost, cost efficiency & compliance to client’s SOP.