Introduction:
Do you want your work to matter? Do you want to use your skills to make a difference, not just a living? Do you want to improve millions of lives, including your own?
Living Goods endeavours to improve access to essential healthcare services in underserved regions, particularly in sub-Saharan Africa. We believe community health is critical to deliver Universal Health Coverage and that community health workers (CHWs) are essential, because they bring health services to people’s doorsteps. But to truly make an impact, CHWs need to be digitally empowered, equipped with treatments, effectively supervised, and compensated.
We also help governments transform their community health systems and workforces. We have transformed ability of community health workers to have a lifesaving impact across Africa. These community health workers educate, assess, treat, and refer for common illnesses like pneumonia, diarrhea, and malaria that affect children under 5, they help ensure children get immunized on time, and they support women through their pregnancies and with family planning. They also provide primary healthcare to millions of people at a fraction of the cost of doctors and nurses.
At Living Goods, you will have the chance to apply your ideas and creativity at work every day!
The position:
Living Goods is looking for a Procurement and Administration Coordinator within the Global Support Functions team. The role involves managing procurement and administrative tasks in line with Living Goods’ procurement policies and donor regulations. This includes ensuring the timely acquisition of quality goods and services at competitive prices and supporting supplier selection and onboarding. Additionally, the position will handle general administrative duties, such as coordinating flight bookings.
Responsibilities:
Procurement
- Carry out, under the guidance of the Head of Procurement, market surveys for goods and RFPs for services in compliance to the policy for global procurement that promotes competition and offers value for money.
- Support the head of procurement in populating and maintaining the supplier database in the ERP by carrying out assigned tasks related to the prequalification process including proper onboarding of vendors as per set guidelines.
- Maintain complete and accurate supplier information by regularly updating information in
supplier database within the ERP.
- Annually support the Head of Procurement in conducting supplier performance evaluations.
- Provide advice and technical support to user departments in developing goods and service specifications for inclusion in requisition or request for proposals. This support, with delegation from the Head of Procurement, is also extended to Country teams where there will be need from time to time through regular check ins.
- Review requisitions and clarify specifications, if needed, develop a request for quotation (RFQ), circulate RFQ, evaluate and rank offers, and issue purchase orders from the ERP.
- Prepare purchase orders in the ERP, documentation, and contracts for goods, services, and works of a value as per policy thresholds.
- Facilitate the contracting process for procurement > USD 10,000, by organizing information and preparing documents to be reviewed by the head of procurement.
- Aid user departments in successfully launching contracts, monitoring implementation, and evaluating contractors/consultants’ performance.
- Conducting all procurement and payments to suppliers as per Living Goods’ procurement rules and internal procedures.
- Periodically update the procurement status reports for tracking purposes of all procurement.
- Maintain regular contact with contracted suppliers to monitor adherence to delivery period according to the terms of the procurement agreement.
- Regularly update users on the progress of their requisitions and promptly communicate any expected delay in delivery.
- Coordinating with the receiving unit on goods/services to be received and obtaining satisfactory delivery notes and invoices from the receiving unit.
- Participate in collecting data and measure suppliers’ performance against service level agreement.
- Maintain a list of barred entities (Supplier Blacklist) and performing OFAC searches
- Ensure that the workflows within the ERP remain compliant with all LG policies and procedures as it relates to Procurement.
- Work with head of Procurement in supporting business functions to developing procurement plans and following through their implementation to promote efficiency.
General
- Receive, record, organize, and transmit incoming correspondence addressed to the Procurement function in line with instructions and procedures.
- Keep and update procurement records on a quarterly basis relating to suppliers, different user department procurement needs and approved contracts.
- Support in preparing minutes for the procurement committee meetings.
- Provide other related administrative support to the global finance team as and when needed.
Administration
- Provide support in the process of maintaining an insurance register for all our insured needs from a global point.
- Proper documentation and filing in a central repository of all our insurance policies.
- Support in the process of filing for all our insurance claims; Assets and Property
- Facilitate air travel bookings for Global support functions team.
- Collaborate with Executive Assistant to CEO & Program Assistant under CPO in disseminating weekly priorities meetings.
- Collaborate with other In-Country Admins in planning activities that require global and country team meetings.
Key Requirements:
- Bachelor’s degree in Procurement /supply chain management, or a related field.
- At least 5 years of experience in a similar position in a humanitarian organization.
- Strong understanding of procurement policies and donor regulations.
- Experience in maintaining supplier databases and conducting supplier performance evaluations.
- Strong understanding of procurement policies and donor regulations.
- Proficiency in using ERP systems for procurement processes.
- Familiarity with donor-funded procurement processes is highly desirable.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Effective communication skills to liaise with user departments, suppliers, and global teams.
Compensation:
A competitive salary and benefits package commensurate with experience including health insurance and bonus opportunity.
For more information about Living Goods, please visit: www.livinggoods.org and follow us @Living_Goods
Living Goods is an equal opportunity employer and will consider every qualified applicant for employment. Living Goods does not discriminate based on race, ethnicity, national origin, ancestry, religion, gender, sexual orientation or disability.
Our current job openings are displayed on our website, where you can search for open positions and apply directly. Living Goods does not offer any positions without an interview and never asks candidates for money. If you are asked for money, we strongly recommend that you do not respond and do not send money or personal information. If offered a role at Living Goods, we’ll request consent to complete a background check, which is part of our hiring process.
More Information
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