The Organization
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Dimensions of the Role
The post holder will not have supervision responsibilities and shall report to the Procurement, Logistics and Security Manager. The incumbent is expected to undertake all responsibilities in an efficient and effective manner including the organization and coordination and administration of procurement activities including but not limited to; planning, organising and implementing to meet project needs and requirements; achieving compliance to Donor Grants and Plan International procedures and systems while upholding high standards procurement ethics.
- rchase planning
Accountabilities – Key end results of the position.
- Organise procurement processes as per Plan policies and procedures,
- Establish a supplier base that will promote rapid response to requests
- Assist in establishing cost efficient and effective mechanism for the project to save money in all purchases carried out;
- Facilitate the timely preparation of procurement plans. Pro-actively manage vendors, invoices, order forms and documentation to maintain a transparent bidding / tender process, price and quality management.
- Produce weekly procurement reports and update accomplishment of Procurement Plan
- Maintain and organise files of finished procurement processes
- Identify reputable and dependable suppliers in all categories of goods & services normally purchased at local level for project implementation.
- Conduct market price surveys quarterly for project goods and services CO normally purchases, establish database, and distribute to departments upon approval of the CO and in coordination with the Administrative Coordinator.
- Guide and coordinate the activities of logistics and ensure sufficient qualities of quotations are obtained by the project timely,
- Check and ensure purchase orders and supplier agreements are prepared in line with the requisitions and supplier’s quotations and advise the Project Director on any discrepancy.
- Check and ensure goods received meets the specification, quantity, and quality specified in the purchase requisition and purchase orders. Sign receiving reports (GRN) if received directly or obtain properly signed goods received document.
- Ensure that all assets are registered and maintain updated inventory list.
- Perform another duties assigned by the line manager
Key relationships
- Procurement, Logistics Coordinator to whom will report technically
- Works with the Procurement Staff, Drivers, and other Program staff;
- Finance Department
- Program Areas staff
- All other Procurement and Logistics staff
- Partner Operations (if any)
Technical expertise, skills and knowledge
Essential
- Degree in Business Administration or Management or equivalent
- Certification or Diploma in Procurement or supply chain management
- 4 years relevant working experience in a similar role
- Strong experience in working with donor funded projects e.g. USAID, CIDA, etc.;
- Strong Analytical skills
- Ability to work well with others under deadline situations and respond to changes in priorities
- Ability to interpret and work accordance with laid down procedures.
- Excellent interpersonal skills
- Proficient in computer skills and use of relevant software and other applications, e.g. word processing, spreadsheet, database, internet
- Ability to multitask and deliver on set deadlines.
Desirable
- Knowledge of using SAP
Annual remuneration – 1.129.680,00MT
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Child Protection Policy.
As an international child-centered community development organization, Plan International is fully committed to promoting the realization of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.
More Information
- Job City Nampula
