Project Development and Reporting Officer 311 views0 applications

Position Title : Project Development and Reporting Officer

Duty Station : Accra, Ghana

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 28 February 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic

Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini,

Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the direct supervision of the Chief of Mission (CoM) and in close coordination with the Resources Management Officer (RMO) and Project/Programme Managers (PMs), the successful candidate will be responsible and accountable for contributing to project development, supporting the tracking of progress of implementation for IOM programmes and projects in Ghana and ensuring monitoring and reporting requirements are met.

Core Functions / Responsibilities:

1. Support the IOM Mission and contribute to project development, donor liaison, and coordination with Headquarters (HQs), Regional Office (RO) and other relevant stakeholders.
2. Draft concept notes and proposals for potential donors and funding opportunities in coordination with the relevant units, government authorities, international and regional institutions, and partner organizations in public and/or private sectors.
3. Support the activation of projects, in close coordination with RMO, PMs and other pertinent IOM departments, and follow up on the administrative, financial and management requirements of project development and implementation.
4. In close coordination with various PMs, review and edit interim and final project reports for donors and the Regional Office based on programme objectives, work plans, and timelines set by project agreements.
5. Act as a Focal Point for projects in the Labour Mobility and Human Development Unit, including facilitating project management.
6. Collaborate with IOM staff and implementing partners on both quantitative and qualitative monitoring aspects to provide relevant information for performance management and evaluation of programme/project activities, and for complying with regular reporting requirements.
7. Guide and ensure the regular sharing of M&E findings with relevant stakeholders and other IOM offices and departments, and that monitoring data are discussed in the appropriate forum in a timely manner, also in terms of implications for future action. If necessary, create such discussion forums to fill any gaps.
8. Guide the process for identifying the key performance questions, indicators and parameters for monitoring programmes/projects performance and achievements, for comparing it to purposes and targets, and for preparing evaluations; design the format for performance reports; review monitoring reports, analyze them and identify the causes of potential bottlenecks in project implementation and necessary corrective actions.
9. Help the programme/project managers to revise the programmes/projects log frame matrix on a continuous basis, particularly in the areas of the objective hierarchy, indicators and monitoring mechanisms.
10. Provide technical and backstopping support to project development and implementation to relevant units in the mission.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Development, Social or Political Sciences, Management or a related field from an accredited University with two years of relevant professional experience, or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience with logical framework approach and other strategic planning approaches, and monitoring methods and approaches;

• At least two years of progressively responsible, relevant professional experience and expertise in preparation of monthly, quarterly or annual programmes/projects reviews and in identifying the key performance questions, indicators and parameters for monitoring programmes/projects performance and achievements;

• Experience in liaising with donors and relevant stakeholders;

• Excellent knowledge of migration management principles, concepts and techniques.

Languages

Fluency in English is required. Working knowledge of French and/or Spanish is an advantage.

Desirable Competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.