Project Manager (Rapid Response Fund (RFF)) 127 views0 applications

Position Title: Project Manager (Rapid Response Fund (RFF))

Duty Station: Maiduguri, Nigeria

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 05 June 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

IOM Nigeria is implementing emergency response programmes in Northeast Nigeria, led by the Sub-Office in Maiduguri. In 2023, with support from USAID/BHA, IOM Maiduguri is establishing the Rapid Response Fund (RRF) to efficiently respond to emergencies in Borno, Adamawa and Yobe States through the short-notice and flexible disbursement of funds to local implementing partners, as well as technical capacity building.

Under the overall supervision of the Chief of Mission in Abuja, and under the direct supervision of the Head of Maiduguri Sub-Office, the successful candidate is responsible for coordination, managing and implementing all aspects of the Rapid Response Fund (RRF) grant cycle from coordination with IOM Resource Management Unit, Programme Governance, Support, and Liaison Unit, other humanitarian partners/platforms, Sectors, design of programme procedures, receipt and review of applications from national and international NGOs, as well as needs assessment based on requests from IOM field offices, ensuring adherence with USAID/BHA Guidelines, through to the approval, administering and monitoring of projects. These responsibilities include having a firm understanding of the narrative and financial content of each grant, as well as undertaking the overall monitoring of all RRF granting activities.

The Project Manager is the principle coordinator and administrator of the management of the RRF grant, and has the overall responsibility of ensuring that the content and processes of the grant consistently meet project objectives and IOM standards.

Core Functions / Responsibilities:

1. Lead the development and implementation of the overall RRF grant and humanitarian implementing partner strategies for IOM Nigeria, Maiduguri Sub-Office.
2. Develop an awareness raising strategy to boost awareness among a wide network of partners on the RRF programme.
3. Oversee the RRF grants for implementing partners, and ensure the rapid development, tracking and implementation of grant ideas and approved grant activities.
4. Monitor the humanitarian situation and promote the RRF through different forums (Sectors, Nigeria Humanitarian Country Team (UNCT), Humanitarian I/NGO Forum, etc.), by developing and maintaining a large network of non-governmental organizations (NGOs) to ensure a rapid humanitarian response in case of the occurrence of a natural or man-made disaster.
5. Coordinate delivery of the fund, ensuring that disbursements are carried out in accordance with IOM standards and procedures, and USAID/BHA rules and regulations.
6. Coordinate management of the grant database to ensure that all hardcopy and electronic documents for the grant are completed, filed and in order.
7. Manage the overall quality of grant documentation, in English, and for the timely submission of all relevant grant applications that meet IOM and donor criteria.
8. Develop, enhance and maintain strong communication channels with programme counterparts in order for them to understand the criteria and availability of emergency grants.
9. Coordinate the review the narrative components of all grants and reports closely while providing applicants with necessary support during the grant development process and throughout the project implementation cycle to ensure that approved grants successfully implement the goals and strategic objectives of the programme. Ensure the integration of cross-cutting consideration in the response, such as age, gender, and diversity (including on the inclusion of people with disabilities), accountability to affected populations (AAP – including participation, transparency, and complaint and feedback mechanisms), prevention of sexual exploitation and abuse (PSEA), Humanitarian-Development-Peace-Nexus (HDPN) and environment considerations.
10. Coordinate Memoranda of Understanding with IOM’s Legal department in HQs when necessary.
11. Supervise the programme’s grant process including financial aspects to ensure appropriate standards of accounting and controls are met, and programmatic aspects to ensure that grant activities reflect the overall ‘intentionality’ and objectives of the programme.
12. Conduct field visits in order to monitor and evaluate funded activities.
13. Establish and coordinate the reporting system of programmatic activity for donor and the Mission and IOM as required. Provide to the donor and relevant IOM departments with activity notes/grant updates on a regular basis.
14. Manage and oversee the programme including centralized financial tracking of the grant; liaise regularly and actively with financial, logistical and procurement units in order to further programme objectives and ensure that standards are followed.
15. Coordinate the implementation of an extensive information management system, develop reporting templates and refine existing mechanisms as required to ensure appropriate institutional memory in the area of grants activities and management.
16. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Management or a related field from an accredited academic institution with 5 years relevant professional experience, or
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Professional experience in community-based and/or small-grants programming; infrastructure works, procurement and civil-society strengthening desirable;
• Experience working with the United States Agency for International Development (USAID)programs is required, preferably the Bureau for Humanitarian Assistance (BHA).
• Previous experience in operational activities in a post-crisis or emergency area;

Skills

• Works effectively in high-pressure, rapidly changing environments
• Coordinates actions with emergency response actors and making use of coordination structures
• Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors
• Establishes and maintains effective relationships with implementing partners
• Makes correct decisions rapidly based on available information
• Strong writing and analytical skills
• Knowledge of donor funding mechanisms, reporting requirements and procedures, and project implementation;

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of other UN languages is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations.

Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.